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Added 13 mins ago
MU
Human Resources Administrator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Reporting to the Associate Director, Talent and Organizational Effectiveness, the HR Administrator will provide high level confidential support and will be responsible for the effective HR…
Added 13 mins ago
MU
Secretary
McGill University
Canada
- Full-time
Assist the Director and Program Administrator with their TSI-related tasks, including scheduling meetings and interfacing with external groups and people.
Added 28 mins ago
Markham - Claims & Benefits Administrator
Human Resources
Markham, ON
The Claims & Benefits Administrator provides administrative and coordination support for workplace injury claims, return-to-work programs, non-occupational leaves, disability management,…
Added 28 mins ago
MW
Markham - Claims & Benefits Administrator
Miller Waste Systems Inc.
Markham, ON
- Full-time
The Claims & Benefits Administrator provides administrative and coordination support for workplace injury claims, return-to-work programs, non-occupational leaves, disability management,…
Added 58 mins ago
Analyst, Cybersecurity
Dollarama
Mont-Royal, QC
Act as administrator for installing, configuring, and maintaining security tools and applications;
Added 58 mins ago
A
Cyber Security Analyst
AltaLink
Remote, Canada
- Full-time
- Remote
…We’re excited to share that we are hiring a Cyber Security Administrator…
Added 58 mins ago
Area Studies Manager
University of Toronto
Toronto, ON
Monitoring accounts for a project and/or program.
Added 58 mins ago
GR
Office Administrator
Goldbeck Recruiting
AB · Edmonton, AB
- $60,000 to $70,000 CAD / year
- Full-time
Office Administrator (Accounts Payable & Receivable Administrator)
Added 1 hour ago
MW
Claims & Benefits Administrator
Miller Waste Systems Inc.
Markham, ON
- Full-time
The Claims & Benefits Administrator provides administrative and coordination support for workplace injury claims, return-to-work programs, non-occupational leaves, disability management,…
Added 1 hour ago
DL
Apply Operations Assistant
DynaIndustrial LP
Saskatoon, SK
- Full-time
This position will work closely with our Operations Manager, Shop Managers, Quality Control, and our Office Administrator. A major part of the role will involve working in our ERP system,…
Added 1 hour ago
Specialist, Home Warranty
Trisura Guarantee Insurance Company
Toronto, ON
…supporting Trisura’s Home Warranty business written through a program administrator in Western Canada. The role will focus on administrative support and tracking, Excel-based reporting,…
Added 1 hour ago
CC
Service Administrator
Casey's Creative Kitchens
St. Thomas, ON
- Full-time
As a Service Administrator, you'll play an important role in keeping our Service department organized and running smoothly. You'll work closely with our manufacturing and Service teams to…
Added 1 hour ago
MU
Communications Assistant C
McGill University
Vancouver, BC · Strathcona Music
- Part-time
…working closely with the Production, Event and Communications Administrator, the Communications Assistant supports the day-to-day implementation of communications activities at the Schulich…
Added 1 hour ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
…From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every…
Added 1 hour ago
M
Transfer Administrator, Medical Communication Centre - Full Time Term (6 Months) - (Start Date: January 2027)
Medavie
Dartmouth, NS · NS Communication Centre Dartmouth
- Full-time
The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter,…
Added 1 hour ago
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Human Resources Specialist
Preszler Injury Lawyers
Calgary, AB
- Full-time
Provide coverage for the HR and Office Administrator during leave periods.
Added 1 hour ago
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Administrateur de bureau
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Dorval, QC · Canada-Dorval
- Full-time
Cardinal is currently seeking an Office Administrator to fill a permanent, full-time position at its distribution center in Dorval, Quebec.
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Added 1 hour ago
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Cyber Security Analyst
AltaLink
Calgary, AB
- Full-time
…We're excited to share that we are hiring a Cyber Security Administrator…
Added 1 hour ago
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Administrator, Media Solutions (Hybrid/Telework)
CBC/Radio-Canada
Toronto, ON · Montreal, QC
- Full-time
…fast-paced media environment? We are looking for a Media Solutions Administrator to serve as the operational backbone of our team. In this pivotal role, you will balance executive support,…
Added 1 hour ago
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Branch Administrator
CIBC Wood Gundy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As the Branch Administrator, you will be accountable for effectively managing all administrative aspects of Wood Gundy branch operations. This will include operational and administrative…
Added 2 hours ago
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Expression of Interest -0.5 FTE - RECE (Registered Early Childhood Educator) at St. Gabriel (C)
Waterloo Catholic District School Board
Cambridge, ON
- Full-time
…educators to plan and implement the Early Learning Kindergarten program within a classroom setting and/or taking the lead in implementing age appropriate learning for groups of students as…
Added 2 hours ago
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Before School Support - LTO - 7.5 hrs per week
Waterloo Region District School Board
Cambridge, ON
- Full-time
…grade 6 who are registered in WRDSB’s Before and After school program to provide general student…
Added 2 hours ago
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LTO EA Level D - Extended Day After School - 10 hrs/wk
Waterloo Region District School Board
Waterloo, ON
- Full-time
…to programs such as the St. Louis Adult Learning certificate program. In lieu of relevant related work experience, the Board may consider significant relevant volunteer…
Added 2 hours ago
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Before School Support - LTO - 7.5 hrs per week
Waterloo Region District School Board
Waterloo, ON
- Full-time
…grade 6 who are registered in WRDSB’s Before and After school program to provide general student…

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $22.00 Hourly/40 Hours per week · Full-time

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Applications open in a new tab.

Job details

Pay: Compensation: $22.00 Hourly/40 Hours per week
Job type: Full-time
Working hours: 40 Hours per week
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $22.00 Hourly/40 Hours per week

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The receptionist serves as the primary point of contact for visitors and callers while providing administrative support to the executive team and various departments. Responsibilities include managing front office operations, coordinating office supplies and events, and assisting with accounting and HR-related tasks.

Requirements

Candidates should possess a minimum of one year of experience in reception or administrative support roles. A Bachelor's degree or diploma in Business Administration is preferred for this position.

Skills

Reception
Administrative support
Customer service
Telephone etiquette
Data entry
Calendar management
Office administration
Inventory management
Invoice processing
Event coordination
Communication
Security awareness
Microsoft Office
SAP Concur

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Group home and auto insurance
Goodlife Fitness membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Manufacturing
Front Office
Customer Service
SAP Concur
Invoicing
Fleet Administration
Office Management
Event Planning
Professionalism
Communication
Data Management
Scheduling
Security
Procurement
Business Administration
High-rise Construction
Façade Solutions

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