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Added 1 hour ago
JI
IT Service Lead
Jori International Ltd.
AB · Calgary, Alberta
- Full-time
Microsoft Azure Administrator AZ-104 or Solutions Architect AZ-305 is an asset
Added 1 hour ago
JL
IT Service Lead
JORI Logistics
Calgary, AB
- Full-time
Microsoft Azure Administrator AZ-104 or Solutions Architect AZ-305 is an asset
Added 2 hours ago
CS
SAS Administrator
Confiar Services
Toronto, ON
- $60 to $65 CAD / hour
- Contract
Develop automation solutions for deployment, monitoring, patching, backup, recovery, and operational support activities.
Added 3 hours ago
Executive Receptionist
State Window Corporation
Vaughan, ON
…America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding,…
Added 3 hours ago
Facilities Administrator
Trans Mountain
Calgary, AB
Act as a lobby Admin for the Visitor Management System, and an administrator for the company security system for card key and access control while ensuring cardkey compliance is maintained…
Added 4 hours ago
A
Network Administrator
Akkodis
Toronto, ON · Greater Toronto Area, Canada
- $110,000 to $114,000 CAD / year
- Full-time
We are seeking a Network Administrator (P4) to support the operation, maintenance, monitoring, and troubleshooting of enterprise network infrastructure. This role works closely with network…
Added 5 hours ago
SG
People & Culture Coordinator
SJ Group
Toronto, ON
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 5 hours ago
CU
Vice President, Property Management
Canadian Urban Limited
AB · Edmonton, AB
- Full-time
· Prepare detailed monthly and quarterly financial reports and project status reports in conjunction with
Added 5 hours ago
ST
Salesforce Implementation Consultant & Platform Administrator
SS&C Technologies
Toronto, ON
- Full-time
Salesforce Implementation Consultant &Platform Administrator
Added 6 hours ago
Microsoft 365 Solutions Architect
University of Toronto
Toronto, ON
Analyzing the effectiveness and efficiency of existing systems (i.e. SharePoint) and develop technical solutions for system improvements, while maintaining system security and integrity
Added 15 hours ago
C
Project Administrator
Convergint
Dartmouth, NS
- Full-time
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 20 hours ago
UO
Senior Advanced Research Computing Systems Administrator
University of Victoria
Victoria, BC
- Internship
…administration tasks. This includes unanticipated and unique problem solutions where the incumbent may be the sole expert in the area. The incumbent also must possess effective…
Added 22 hours ago
LI
Field Inspector
LJB Inc.
Markham, ON
- Full-time
…country by delivering innovative, community-focused engineering solutions. Founded in 1966, we specialize in civil and structural engineering, with additional expertise in geospatial,…
Added 22 hours ago
GM
Sales Operations Administrator
GAV MGMT Inc.
Toronto, ON
- Full-time
GAV MGMT is a national technology integration company specializing in Audio Visual, Unified Communications, Digital Signage, and AI-Driven Physical Security solutions.
Added 22 hours ago
Member IT Services - Senior Cloud and Infrastructure Engineer
Mohawk Medbuy Corporation (MMC)
Burlington, ON · Toronto, ON
Reporting to the Manager, Cloud Infrastructure and Security, the Senior Cloud & Infrastructure Engineer is responsible for building, operating, and improving the organization's Microsoft…
Added 22 hours ago
R
ServiceNow ITOM Specialist
Raise
Saskatoon, SK
- Full-time
…Discovery, Service Mapping, and CSDM 5.0. This is a hands-on project role requiring strong technical knowledge combined with the ability to facilitate workshops, develop implementation…
Added 22 hours ago
R
Microsoft Azure Administrator/Developer
Raise
Burnaby, BC
- Full-time
Implement Azure security for cloud solutions in a hybrid environment
Added 22 hours ago
MM
Senior Cloud and Infrastructure Engineer
Mohawk Medbuy Corporation
Toronto, ON · Greater Toronto Area, Canada
- $95,000 to $103,000 CAD / year
- Full-time
Reporting to the Manager, Cloud Infrastructure and Security, the Senior Cloud & Infrastructure Engineer is responsible for building, operating, and improving the organization's Microsoft…
Added 1 day ago
AI
Senior IBM MQ Administrator
Agility IT
Mississauga, ON
- Contract
Work with project teams on new application connections, analyzing and preparing the best-fitting messaging solutions.
Added 1 day ago
Administration and Quality Support - Challenger (Cambridge)
Fastfrate Group
Cambridge, ON
The Administrator, Quality Support provides administrative and operational support to the Quality & Business Processes team, helping maintain compliance with quality, food safety,…
Added 1 day ago
A
Microsoft Azure Administrator/Developer
Affinity
Burnaby, BC
- Contract
On behalf of our public sector client, Affinity is seeking a Microsoft Azure Administrator/Developer. The successful candidate will work with the IT team to assist with the deployment,…
Added 1 day ago
FS
Lead Infrastructure Architect
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
- Full-time
Certifications: Azure Solutions Architect Expert, Azure Administrator Associate, Azure DevOps Engineer Expert, Terraform Associate. Microsoft 365 Enterprise Administrator Expert, an asset.
Added 1 day ago
M
IBM MQ/Middleware Admin
Mehbooba
ON · Ontario, Canada
- Contract
Working with project teams on new application connections, analyzing and preparing best fitting messaging solutions.
Added 1 day ago
A
Railway Construction Inspector– Civil / Structural - FTR
AECOM
Mississauga, ON
- $75,000 to $125,000 CAD / year
- Contract
Be resident at the place of work (on site) and work independently under the general direction of the Contract Administrator.
Added 1 day ago
A
Railway Construction Inspector– Civil / Structural - FTR
AECOM
Mississauga, ON
- $75,000 to $125,000 CAD / year
- Contract
Be resident at the place of work (on site) and work independently under the general direction of the Contract Administrator.

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $22.00 Hourly/40 Hours per week · Full-time

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Job details

Pay: Compensation: $22.00 Hourly/40 Hours per week
Job type: Full-time
Working hours: 40 Hours per week
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $22.00 Hourly/40 Hours per week

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The receptionist serves as the primary point of contact for visitors and callers while providing administrative support to the executive team and various departments. Responsibilities include managing front office operations, coordinating office supplies and events, and assisting with accounting and HR-related tasks.

Requirements

Candidates should possess a minimum of one year of experience in reception or administrative support roles. A Bachelor's degree or diploma in Business Administration is preferred for this position.

Skills

Reception
Administrative support
Customer service
Telephone etiquette
Data entry
Calendar management
Office administration
Inventory management
Invoice processing
Event coordination
Communication
Security awareness
Microsoft Office
SAP Concur

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Group home and auto insurance
Goodlife Fitness membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Manufacturing
Front Office
Customer Service
SAP Concur
Invoicing
Fleet Administration
Office Management
Event Planning
Professionalism
Communication
Data Management
Scheduling
Security
Procurement
Business Administration
High-rise Construction
Façade Solutions

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