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Stella-Jones

Inventory Specialist

Guelph, ON, Canada

Posting language: English
Posted: Sep 25, 2026

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Original job description

Company Overview

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

Position Overview

The Inventory Coordinator is responsible for overseeing and analyzing utility pole inventory levels across designated plant locations. This role works closely with Plant Managers, Sales, and Procurement to balance stock levels against sales demand, ensuring optimal inventory availability while preventing stockouts and overstocking. Additionally, this individual will maintain full ownership of the Purchase Order (PO) lifecycle - from generation and tracking to plant receipt and verification.

Key Responsibilities

Inventory Monitoring & Analysis

Monitor, reconcile, and analyze utility pole inventory levels across regional plant operations on a daily/weekly basis.
Compare current on-hand and in-transit inventory against historical sales trends and open customer orders to forecast demand.
Identify shortages, imbalances, or surplus stock and proactively recommend replenishment orders or stock transfers between locations.
Collaborate regularly with Plant Managers to determine purchasing needs, production schedules, and incoming shipping priorities.

Purchase Order (PO) Management & Ownership
• Own the end-to-end Purchase Order lifecycle within the ERP system, ensuring 100% data accuracy and timely processing.
• Create, issue, and maintain purchase orders for raw materials, poles, and related inventory.
• Track outstanding POs, communicate with vendors/suppliers, and manage expected delivery timelines.
• Liaise with plant receiving teams to confirm physical receipt of goods, resolve delivery discrepancies (quantity, quality, documentation), and ensure accurate inventory posting.

Reporting & Process Improvement
• Generate regular inventory status, variance, and order tracking reports for operational leadership.
• Assist in periodic physical inventory counts and cycle count reconciliations.
• Identify opportunities to streamline purchase order workflows and improve inventory accuracy.
• Physical Counts & Year-End Support: Actively participate in cycle counts, periodic physical yard audits, and dedicated support for annual Year-End (YE) inventory reconciliations.
• Workflow Optimization: Identify bottlenecks in procurement and inventory workflows, proposing practical improvements to drive operational efficiency and inventory accuracy.
• General Operations: Perform other related duties and special projects as assigned to support the broader supply chain and inventory control team.

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

Extended health and dental coverage
Life insurance and accidental death & dismemberment (AD&D)
Short-Term and Long-Term disability coverage
Competitive compensation
Annual Bonus Program
Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
Company Share Purchase Program with 25% Company contribution match
Career advancement opportunities

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

#StellaS

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More about this job

Responsibilities

The Inventory Coordinator manages utility pole inventory levels across plant locations to balance stock against sales demand. They also oversee the full purchase order lifecycle, from generation to verification, to ensure operational efficiency.

Requirements

The role requires strong analytical skills to monitor inventory and forecast demand based on historical trends. Proficiency in ERP systems and experience in procurement or inventory control processes are essential for success.

Skills

Inventory management
Purchase order lifecycle
Data analysis
Demand forecasting
ERP systems
Supply chain coordination
Cycle counting
Vendor communication
Inventory reconciliation
Process improvement
Reporting
Procurement

Benefits

Extended health and dental coverage
Life insurance
Accidental death and dismemberment coverage
Short-term disability coverage
Long-term disability coverage
Annual bonus program
Retirement program
Company share purchase program

Visa sponsorship

Not detected in the job text

Keywords

Inventory Specialist
Utility poles
Supply chain
ERP
Purchase orders
Procurement
Inventory control
Demand forecasting
Cycle counts
Logistics
Manufacturing
Data accuracy
Vendor management
Operational efficiency
Inventory reconciliation

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