Inventory Specialist

Company Overview

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

Position Overview

The Inventory Coordinator is responsible for overseeing and analyzing utility pole inventory levels across designated plant locations. This role works closely with Plant Managers, Sales, and Procurement to balance stock levels against sales demand, ensuring optimal inventory availability while preventing stockouts and overstocking. Additionally, this individual will maintain full ownership of the Purchase Order (PO) lifecycle - from generation and tracking to plant receipt and verification.

Key Responsibilities

Inventory Monitoring & Analysis

• Monitor, reconcile, and analyze utility pole inventory levels across regional plant operations on a daily/weekly basis.

• Compare current on-hand and in-transit inventory against historical sales trends and open customer orders to forecast demand.

• Identify shortages, imbalances, or surplus stock and proactively recommend replenishment orders or stock transfers between locations.

• Collaborate regularly with Plant Managers to determine purchasing needs, production schedules, and incoming shipping priorities.

Purchase Order (PO) Management & Ownership

• Own the end-to-end Purchase Order lifecycle within the ERP system, ensuring 100% data accuracy and timely processing.

• Create, issue, and maintain purchase orders for raw materials, poles, and related inventory.

• Track outstanding POs, communicate with vendors/suppliers, and manage expected delivery timelines.

• Liaise with plant receiving teams to confirm physical receipt of goods, resolve delivery discrepancies (quantity, quality, documentation), and ensure accurate inventory posting.

Reporting & Process Improvement

• Generate regular inventory status, variance, and order tracking reports for operational leadership.

• Assist in periodic physical inventory counts and cycle count reconciliations.

• Identify opportunities to streamline purchase order workflows and improve inventory accuracy.

• Physical Counts & Year-End Support: Actively participate in cycle counts, periodic physical yard audits, and dedicated support for annual Year-End (YE) inventory reconciliations.

• Workflow Optimization: Identify bottlenecks in procurement and inventory workflows, proposing practical improvements to drive operational efficiency and inventory accuracy.

• General Operations: Perform other related duties and special projects as assigned to support the broader supply chain and inventory control team.

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

• Extended health and dental coverage
• Life insurance and accidental death & dismemberment (AD&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Bonus Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match
• Career advancement opportunities

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.