Find work in Canada.

368,136 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 2 hours ago
RJ
Financial Advisor Assistant
Raymond James
Calgary, AB
- Full-time
The primary role of the Licensed Financial Advisor Assistant is to support a team of financial advisors by ensuring the office is
Added 2 hours ago
DG
Administrative Assistant [Receptionist]
Doane Grant Thornton LLP
Thunder Bay, ON
- Full-time
Added 2 hours ago
AC
Adjointe Administrative | Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Contract
Added 2 hours ago
IN
Controller
IESO Nova Scotia
Halifax, NS
- Full-time
Added 3 hours ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Abbotsford, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 3 hours ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 6 hours ago
G
Receptionist & Administrative Assistant
Gaia
Vaughan, ON
- $19 USD / hour
- Full-time
Added 7 hours ago
MG
Administrative Assistant
MRSB Group
Charlottetown, PE
- Full-time
Our Charlottetown office is seeking a full-time Administrative Assistant to join our dynamic team. The Administrative Assistant provides comprehensive administrative support across multiple…
Added 7 hours ago
DA
Lease Administration & Retention Assistant
Dueck Auto Group
Vancouver, BC
- Full-time
Dueck Auto Group is seeking a Lease Administration & Retention Assistant to join our Lease Department at Dueck on Marine. This position plays an important role in supporting our lease…
Added 7 hours ago
R
Administrative Assistant- EN
RBC
Laval, QC
- Full-time
Added 7 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Added 8 hours ago
J
Adjoint(e) Administrative
Jobgether
Canada
- Full-time
The Administrative Assistant will play a key role in supporting senior leadership and ensuring the smooth day-to-day operations of a regional business unit within the banking sector. This…
Added 8 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 8 hours ago
RB
Administrative Assistant
Royal Bank of Canada
Laval, QC
- Full-time
Added 8 hours ago
J
Adjoint(e) Administrative
Jobgether
Canada
- Full-time
The Administrative Assistant will play a key role in supporting senior leadership and ensuring the smooth day-to-day operations of a regional business unit within the banking sector. This…
Added 8 hours ago
HF
Financial Partner/Universal Associate - Heritage Park Branch
Heritage Financial Credit Union
Heritage Park, ON
- Full-time
Added 8 hours ago
P
Sr. Account Manager - Bilingual (English/French)
PROLINK
Toronto, ON
- Full-time
Added 8 hours ago
GD
Accounting Clerk - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting to the Finance Coordinator for GDI, the Accounting Clerk will be responsible for maintaining records for accounting functions and assisting with audits;
Added 8 hours ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Added 8 hours ago
GM
Administrative Office Specialist
GQ Mechanical
Toronto, ON · Greater Toronto and Hamilton Area, ON
- Full-time
GQ Mechanical Corp. is looking for a professional, organized, and detail-oriented Administrative Assistant to join our office team.
Added 9 hours ago
BH
Assistant Comptroller
BC Housing
Burnaby, BC
- Full-time
Added 9 hours ago
CT
finance clerk
Carcross Tagish First Nation
Carcross/Tagish First Nation, YT · Carcross, YT
- Full-time
Added 9 hours ago
MC
Executive Assistant
Methanex Corporation
Vancouver, BC
- Full-time
Reporting to the SVP, Finance & CFO, the Executive Assistant provides high-level organizational support to the SVP, Finance & CFO and other members of the Executive Leadership Team as…
Added 9 hours ago
IT
Accounts Payable Clerk - Parts
Inland Truck & Equipment
Winnipeg, MB
- Full-time
Added 9 hours ago
WL
Litigation Legal Assistant
WeirFoulds LLP
Toronto, ON
- Full-time
We are currently recruiting a Litigation Legal Assistant to join our Construction Law practice group. This is an exciting opportunity for an individual who enjoys variety at a fast-paced…

Stella's Circle Community Services Inc.

Executive Assistant & Donor Relations

NL, Canada

$31.72 to $34.31 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $31.72 to $34.31 CAD / hour
Job type: Full-time
Experience: 5-7 years’ related experience.
Posting language: English
Posted: Oct 13, 2026

Original job description

About Us

Stella’s Circle is a non-profit organization rooted in social justice and working together with our community to advance inclusion for its most marginalized members. We believe everyone deserves the opportunity to belong. For the adults we serve, barriers such as homelessness, mental health challenges, addiction, poverty, trauma, unemployment, low literacy, and involvement in the justice system can make that difficult. These challenges rarely occur in isolation, and one often makes another harder to navigate. Because life’s challenges are connected, our supports are too.

The Position

The Executive Assistant provides confidential administrative support to the LEO, the Stella’s Circle Board of Directors, it’s sub-committees and the Stella Burry Foundation. The incumbent also plays a key role in Fund Development, particularly in the areas of direct mail, donor database management and proposal writing. This position provides executive level support requiring long range planning skills and the ability to coordinate the completion of multiple projects and tasks within established time frames.

What You’ll Do

Schedules all meetings of the Board of Directors and Foundation Board and all associated committees. Prepares agendas and serves as Recording Secretary.

Leads the recruitment process for new board members, including receiving and reviewing applications for recommendations to selection committee and scheduling interviews.

Provides expertise in governance, policies and practices at the board level.

Completes Corporate Return and files with the Registry of Companies for both Boards.

Completes annual corporate Return and files with the Canada Revenue Agency

Complete annual returns for the NL Liquor Corporation, required for establishment liquor license(s)

Maintains the By-laws for both boards.

Develops and maintains Board orientation binders.

Develops and maintains donor database.

Responds to donor inquiries and requests.

Prepares and distributes tax receipts.

Leads development of Christmas direct mail.

Coordinates administrative functions across the organization. Convenes and liaises with administrative professionals. Aligns administrative work in consultation with the Director of Operations.

Edits and proofreads correspondence, proposals, letters and brochures for accuracy and grammar.

Plays a key role in special event planning, including Giving Tuesday, Run For Women, and other organizational events.

Prepares correspondence for LEO and Board Chair signature.

Schedules all director and manager meetings and coordinates schedules among the management group. Acts as secretary at manager meetings.

Oversees LEO calendar and acts as point of contact between LEO and external partners, including government funders.

Maintains the official Policy Register and coordinates the policy review process at the Governance Board level, in collaboration with the People & Culture division. ensuring timely submissions, accurate recordkeeping, and alignment with board approval protocols.

Independently responds to general inquiries regarding the services and programs offered by the organization.

Other duties as required.

What You’ll Bring

A post-secondary diploma or degree in business administration or related field is required.

Excellent governance knowledge.

Experience with large capital projects or related work.

5-7 years’ related experience.

Highly skilled in Microsoft Office Suite.

Experience with donor databases such as Ensemble.

Strong organizational skills with the ability to multi-task and to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Ability to work under deadlines with frequent interruptions.

Must be able to operate independently at a high level, exercising good judgement and excellent organizational ability.

Experience and knowledge of fundraising and development, including knowledge of CRA guidelines.

Criminal Record Check with Vulnerable Sector Check.

Reliability Status from Public Services and Procurement Canada.

Awareness of and sensitivity to barriers and challenges faced by participants and the impact of long term economic and social marginalization.

The Details

This is a full-time maternity leave replacement position. The hourly rate for this position $31.72 - $34.31. Stella's Circle offers health and dental, long term disability insurance, life insurance, matching RRSP plan, birthday leave, sick leave, personal leave and three weeks' vacation. Normal hours of work are Monday - Friday, 8:30am - 4:30pm with an hour for lunch. The positions does require some flexibility for events outside of typical hours, including weekends and evenings.

Please send cover letter and resume by October 23rd, 2026.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the LEO, the Board of Directors, and the Stella Burry Foundation. They also manage donor relations, database maintenance, and play a key role in fund development and special event planning.

Requirements

Candidates must possess a post-secondary diploma or degree in business administration or a related field with 5-7 years of relevant experience. Strong governance knowledge, proficiency in Microsoft Office, and experience with fundraising and donor databases are required.

Skills

Governance
Administrative support
Donor database management
Proposal writing
Project coordination
Microsoft Office Suite
Fundraising
Policy review
Event planning
Recordkeeping
Communication skills
Organizational skills
Attention to detail
Problem-solving
Time management
Editing and proofreading

Benefits

Health and dental insurance
Long term disability insurance
Life insurance
Matching RRSP plan
Birthday leave
Sick leave
Personal leave
Three weeks' vacation

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Donor Relations
Non-profit
Governance
Fund Development
Database Management
Proposal Writing
Microsoft Office Suite
Ensemble
CRA guidelines
Policy Register
Event Planning
Administrative Support
Board of Directors
Social Justice
Corporate Return
Recordkeeping
Project Management
Criminal Record Check
Vulnerable Sector Check

Report this job