Accounts Payable Specialist & Bookkeeper

Sterling Rivers is hiring a Accounts Payable Specialist & Bookkeeper to keep our books accurate, our bills paid, and our month-end close running on schedule. This is a hands-on, detail-driven role for someone who thrives on precision and takes pride in getting the numbers right the first time. You’ll be the person our vendors rely on to get paid on time, and the person our finance team trusts to catch the discrepancy before it becomes a problem.

About the role

This role sits at the center of our finance operations: accounts payable, accounts receivable, billing, reconciliations, and month-end close all come together here. You’ll own the full AP cycle while supporting AR and billing, moving between processing invoices, reconciling bank and credit card statements, and preparing for close, often within the same afternoon. Strong Excel or Google Sheets skills are a must, and we’re looking for someone who stays accurate under deadlines and enjoys tracking down the answer when something doesn’t add up.

What you'll do

Accounts Payable

Receiving supplier invoices

• Retrieving supplier invoices by Monitoring AP mailbox and/or, downloading invoices from suppliers portal.
• Naming and filing electronically on Google Drive.
• Managing the approval process.
• Coding and posting into the AP subledger of QuickBooks Desktop.
• Accurately recording sales taxes HST, GST & PST.

Payments

• Contributing to the weekly cash flow process to determine which suppliers to pay.
• Accurately setting up agreed payments in the company banking system (RBC)
• Sending remittance advices to suppliers.
• Posting payments into QuickBooks Desktop and matching to invoices.

Supplier Records

• Setting up suppliers in Quick Books Desktop, ensuing we have correct banking information, tax information and storing the records.
• Maintaining active and inactive vendor accounts according to company policy.

Other

• Update  invoice tracking and monitoring tools in Excel to support cross-checking and accuracy of charges
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Reconcile processed work by verifying entries and comparing system reports to balances
• Manage company credit cards, back up receipts and processing in QuickBooks Enterprise (QBE)

General Bookkeeping

• Billing: adjust invoice dates and prices on imported invoices as required
• Void invoices related to duplicated or canceled POs in QBE (weekly)
• Manual billing for customers not using EDI, create PO & invoice in QBE, send to customers, follow up for payment, and match payments
• Assist with EDI upload invoices to SPS and download POs to QBE
• Update WF & HD payment voucher crosscheck sheet

Bank Reconciliations (weekly)

• Reconcile CAD and USD corporate account 
• Reconcile Line of credit (LOC)
• Credit Card reconciliation
• Processing bank charges, interest costs and other fees

Month-end & Other

• Supporting year-end, month-end, and annual reviews in relation to the above duties
• Supporting Sales tax filing and investigations

What you bring

• 3+ years of experience in accounts payables, account receivable or bookkeeping required
• BSc in Finance, Accounting, or Business Administration is preferred
• Strong organizational skills, self-direction, and excellent communication
• Strong time management and prioritization skills
• Advanced Excel and Google Sheets skills required, including experience with VLOOKUP and pivot tables
• An extremely high degree of accuracy and attention to detail
• Knowledge of QuickBooks Desktop Enterprise version preferred
• Experience with PowerBI & Power Query is an asset

Why join Sterling Rivers

• A growing team, ideal for someone who wants to grow alongside the company.
• 6-month contract, with possibility of extension/conversion to permanent
• Comprehensive benefits package.
• 3 weeks of paid vacation per year, plus 4 paid personal days.
• Hybrid role based at 1245 Caledonia Road #200, North York.

Process Details

• This posting reflects a current, existing vacancy at Sterling Rivers.
• As part of our hiring process, Sterling Rivers may use AI-assisting tools to support reviewing applications.

If you're organized, detail-oriented, and energized by keeping a fast-moving operation running smoothly, we'd love to hear from you.

About Us

Sterling Rivers operates under the brand Sudio Design which develops, imports and retails bathroom vanities on some of the major eCommerce platforms such as Wayfair, Home Depot and Lowe’s. For more information please visit:

• Our website: https://sudiodesign.com/
• Our LinkedIn: https://www.linkedin.com/company/sterling-rivers-inc/about/  

Sterling Rivers is an equal-opportunity employer, committed to inclusive, barrier-free recruitment and selection processes, including our work environment. For those with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. Please inform us within your application if you require any accommodations, and every effort will be made to meet your needs.