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Added 5 mins ago
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Stevenson & White

Manager, Finance Administration and Operations

Ottawa, ON, Canada

$80,000 to $85,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

We are recruiting a full-time, permanent Manager, Finance Administration and Operations for our stable not-for-profit client, the Humanitarian Coalition. Reporting to the Executive Director, the manager is the organization’s main point of contact for finance and day-to-day operations, helping a small, collaborative team run smoothly. They keep the books accurate, maintain strong financial controls, deliver timely reports and ensure the organization meets its obligations. They also advise senior leadership, the Board and its committees on financial matters, risk and compliance, and work with member organizations, service providers and external partners. The ideal candidate is independent, takes initiative and puts the team ahead of ego. They are professional, organized and communicative, keep colleagues and leadership informed, and stay calm while shifting priorities in busy periods. The main responsibilities will include:

Maintain accurate, up-to-date financial records in QuickBooks Online, including payables, receivables and the general ledger
Manage bank accounts and cash position, keep approval processes and audit trails strong, and handle membership billings and collections
Lead the monthly close and prepare financial statements, budget-to-actual reports and cash-flow updates for senior leadership and the Board
Track results by fundraising appeal and program fund, and support budgeting, forecasting and financial planning
Coordinate the annual audit and manage required tax and regulatory filings
Organize Board, committee, member and team meetings, including agendas, packages and minutes, and follow up on decisions and actions
Keep office systems and records in good order, respond to donor and public inquiries, and support special events
Stay prepared to provide finance and administrative support during rapid-response fundraising appeals, and keep operating procedures current
Hold accountability for organization-wide financial administration, reporting and cash management, with budget size and signing authority to be confirmed under the organization’s delegated authority policy

If you’re an experienced finance professional who enjoys being the go-to person for both the numbers and the day-to-day, we’d love to hear from you. Apply today!

Qualifications:

The main qualifications for this role include:

Degree or diploma in finance, accounting, business or a related field, or equivalent education and experience
CPA completed or in progress is considered an asset
5+ years of progressive experience in operational accounting and financial administration with hands-on experience with month-end close, reconciliations, budgets, reporting and audit preparation, preferably in a non-profit organization
Strong knowledge of accounting principles, financial controls and compliance
Excellent communication skills in English, written and verbal

What’s the Bottom Line:

$80,000 - $85,000 annual salary
Group benefits plan, paid by employer
3 weeks’ vacation; 15 personal/sick days
Flexible work environment
RRSP plan available

Location: Ottawa

Internal Job ID#: 5141

Recruiter Name: Tracey Windsor

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More about this job

Responsibilities

Manage the organization’s financial administration, including bookkeeping, cash management, financial controls, monthly reporting, budgeting, audit coordination, and regulatory filings. Coordinate Board, committee, member, and team administration, maintain office systems and records, and provide operational support during fundraising appeals and special events.

Requirements

A degree or diploma in finance, accounting, business, or a related field - or equivalent education and experience - is required, along with at least five years of progressive operational accounting and financial administration experience. Candidates should have hands-on experience with month-end close, reconciliations, budgets, reporting, and audit preparation, strong knowledge of accounting principles and controls, and excellent written and verbal English communication; CPA completion or progress is an asset.

Skills

Operational Accounting
Financial Administration
QuickBooks Online
Accounts Payable
Accounts Receivable
General Ledger
Cash Management
Financial Controls
Month-End Close
Financial Reporting
Budgeting and Forecasting
Cash-Flow Management
Audit Coordination
Tax and Regulatory Compliance
Reconciliation
Board and Committee Administration

Benefits

Employer-Paid Group Benefits
Three Weeks' Vacation
15 Personal/Sick Days
Flexible Work Environment
RRSP Plan

Visa sponsorship

Not detected in the job text

Hiring contact

Tracey Windsor

Keywords

QuickBooks Online
Operational Accounting
Financial Administration
Accounts Payable
Accounts Receivable
General Ledger
Bank Account Management
Cash Management
Financial Controls
Approval Processes
Audit Trails
Membership Billing and Collections
Month-End Close
Financial Statements
Budget-to-Actual Reporting
Cash-Flow Reporting
Fundraising Appeals
Program Fund Tracking
Budgeting
Forecasting
Financial Planning
Annual Audit
Tax Filings
Regulatory Compliance
Board Administration
Meeting Coordination
CPA

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Jobs in Canada