Human Resources Coordinator

Stick People Solutions is recruiting on behalf of a leading Calgary-based engineering firm for an experienced HR Coordinator.

Are you an organized, detail-oriented HR professional who takes pride in keeping things running smoothly? This is an opportunity to put your HR administration and coordination skills to work in a dynamic engineering environment, supporting employees and operations in Canada and the US.

Position Summary

Reporting to the Financial Controller, the Human Resources Coordinator is responsible for ensuring accurate employee documentation, maintaining HR systems and records, and supporting day-to-day HR inquiries and payroll processes.

The position requires a strong ethical foundation and the ability to manage sensitive information with discretion, independence, and sound judgment. The Human Resources Coordinator is expected to operate with professionalism, fairness, and impartiality in all employee and administrative matters.

Key Responsibilities

HR Administration & Operations

• Maintain accurate employee digital files in compliance with applicable legislative and company requirements
• Draft employment letters, compensation changes, and standard HR documentation
• Track probationary periods, performance review cycles, and key employment milestones
• Support policy updates and distribute employee communications
• Coordinate onboarding and offboarding processes
• Support internal or external recruiters as necessary

Payroll & Benefits

• Assist with employeepayroll set up in multiple states
• Prepare and submit payroll changes (new hires, terminations, compensation updates) to payroll provider or internal payroll function
• Support benefits enrollment, changes, and employee inquiries in Canada and the US
• Track leaves of absence and maintain related documentation

Employee Support

• Respond to routine employee inquiries and redirect more complex matters to senior HR leadership
• Assist with employee engagement initiatives and internal events when required

Qualifications

• Diploma or degree in Human Resources, Business Administration, or related field
• 1–3 years of experience in an HR, payroll, or administrative coordination role
• Payroll certification or working toward certification preferred
• Experience supporting U.S. payroll or multi-state payroll an asset
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office and HRIS/payroll systems
• Working knowledge of employment standards and HR administrative best practices

Confidentiality & Professional Standards

• Maintain strict confidentiality of employee, payroll, financial, and organizational information at all times
• Exercise sound judgment and discretion when handling sensitive matters
• Apply policies and processes consistently and fairly, ensuring impartial and professional treatment of all employees
• Maintain appropriate boundaries and neutrality in employee-related matters
• Escalate complex, sensitive, or potentially high-risk issues to senior HR leadership

We thank you for your interest in this opportunity. Those selected for an interview will be contacted directly. No phone calls or emails please.