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Added 12 mins ago
M
Business Development Manager
Mirego
Toronto, ON
- Full-time
Track established KPIs (e.g., call volume, lead conversion rate) and contribute to the continuous improvement of prospecting processes.
Added 12 mins ago
VP, Product
Ambyint
Calgary, AB
…revenue growth and durable market differentiation. The VP will lead Product Management and Product Operations scale the product operating model the team has adopted and ensure disciplined…
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SI
Wireless Sales Supervisor
Staples Inc.
London, ON
- Full-time
As the Wireless Sales Supervisor, you are a champion of the customer experience in the wireless department. You help our consumers and business customers achieve their working & learning…
Added 12 mins ago
SC
Retail Print & Services Supervisor
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- Full-time
As a Print & Services Supervisor at Staples, you will lead a team to provide exceptional customer experiences, drive sales, and maintain operational excellence. Your passion for the…
Added 12 mins ago
C
Mobile Financial Services Representative
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Kirkland, QC · Pointe-Claire, QC · Montreal, QC · Vaudreuil-Dorion, QC
- Full-time
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Added 12 mins ago
CI
Supervisor (Part Time)
Carters Inc.
Medicine Hat, AB
- Part-time
Maintain a genuine customer focus on the sales floor
Added 26 mins ago
SA
Sales Appointment Setter (Commission)
Solvera AI Marketing
Canada
- Part-time
…businesses. We're hiring an appointment setter to generate qualified sales calls from a provided contact list. This is a phone-based, outbound role. You will not be closing deals; an…
Added 26 mins ago
T
Customer Account Executive
Tailscale
Vancouver, BC
- Full-time
Join our rapidly growing Sales team where you will play an important role at one of the fastest growing companies in the Developer Security space.
Added 26 mins ago
LI
Associate, Private Capital Markets
Lankin Investments
Vaughan, ON
- $70,000 to $80,000 CAD / year
- Full-time
This is a high-volume, fast-paced sales role that requires exceptional communication skills, strong business acumen, and the ability to balance quality conversations with consistent…
Added 26 mins ago
OP
Brand Manager (13-Month Mat-Leave Contract)
Oligo Professionnel
Montreal, QC
- Full-time
Lead the strategic development and execution of brand initiatives across multiple channels. This is a 13-month maternity leave contract, reporting to the Director of Marketing, this role is…
Added 26 mins ago
T
Customer Account Executive
Tailscale
Toronto, ON
- Full-time
Join our rapidly growing Sales team where you will play an important role at one of the fastest growing companies in the Developer Security space.
Added 26 mins ago
BP
Technical Marketing Manager – Industrial B2B
Black Powder Solutions Inc.
Calgary, AB
- Full-time
.Support the sales team with application-specific marketing tools and materials
Added 26 mins ago
TN
Creator Relations Manager
The Now Agency
Toronto, ON
- Full-time
The Now Agency is seeking a Creator Relations Manager to lead creator sourcing, relationship development, and dealmaking for branded campaigns. This person will build a strong, diverse…
Added 27 mins ago
PP
Sales Support Specialist - Scarborough Ontario, Canada
Piedmont Plastics
Toronto, ON · Scarborough, ON
- Full-time
We are currently looking for a bilingual Sales Support Specialist for a 6 month contract to help us grow our business in Canada.
Added 27 mins ago
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Outage Manager (Nuclear)
Black & McDonald Limited
Bowmanville, ON
- Full-time
Lead the project organization and assign the work activities throughout the project lifecycle
Added 27 mins ago
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Pricing Product Manager
BMO
Toronto, ON · YNG
- Full-time
Lead and support strategic initiatives from concept through implementation, including change management, sales enablement, process improvement, and performance monitoring.
Added 27 mins ago
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Banking Officer, Mutual Fund Service Desk
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Calgary, AB · CALG
- Full-time
Identifies and recommends workflow process alternatives that can lead to improved efficiency and service levels.
Added 27 mins ago
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Head of Customer Success
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Remote, Canada
- Full-time
- Remote
…and launch through retention, expansion, and renewal. You'll lead and grow the Customer Success team, set the strategy and operating model for how we serve customers, and be accountable for…
Added 27 mins ago
Director, Deposits Engineering
Scotiabank
Toronto, ON
Lead and drive a customer focused culture throughout the team to deepen business partner’s relationships and knowledge.
Added 27 mins ago
Field Operations Associate (1-Year Fixed-Term Contract)
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Winnipeg, MB
The Field Operations Associate will focus on sales/service opportunities, creating customer loyalty, and exceeding customer expectations by using guidance, knowledge, computer acumen, and a…
Added 27 mins ago
B
Entrepreneur in Residence (EIR) | Contractor
Birg
Remote, Canada
- Other
- Remote
As EIR, you lead one venture from early build to a standalone business. You work with a small cross-functional team across product, growth, sales and engineering, test quickly with real…
Added 41 mins ago
Senior Manager, FP&A
ZoomInfo Technologies LLC
Toronto, ON
As Senior Manager of FP&A, you'll own financial partnership across R&D, G&A, and Cost of Sales - working directly with the CTO, CPO, CFO, and other functional leaders as their primary…
Added 41 mins ago
R
Manager, Performance Marketing
Relay
Remote, Canada
- Full-time
- Remote
…best-in-class modern performance marketers. You’re a player-coach - you lead the team while staying hands-on and building…
Added 41 mins ago
M-
Automotive Store Manager
Midas - Edmonton 5392
Edmonton, AB
- $70,000 to $120,000 CAD / year
- Other
Lead, manage, and train team while keeping in tune with our companies’ vision, purpose, core values, and employee creed.
Added 41 mins ago
Retail Brand Manager, Sandro/Maje, Holt Renfrew, Calgary
SMCP NORTH AMERICA (US, CANADA)
Calgary, AB
…innovation and sustainability come together. As we continue to lead the accessible luxury market, we focus on growth, stability, and prioritizing internal mobility for our people. With a…

Stifel

Executive Assistant

161 Bay Street, Toronto, ON, M5J 2S1, Canada

$75,000 to $85,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $75,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Oct 2, 2027
Posting language: English
Posted: Oct 2, 2026

Original job description

What You'll Be Doing

Stifel Canada is looking for a highly motivated full-time Investment Banking Executive Assistant to provide high-level administrative support and customer service to the Head of Investment Banking. The Assistant will be responsible for performing an array of administrative functions including, but not limited to providing support for professional tasks requiring confidentiality, initiative, and sound decision making. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You will need to adapt procedures, processes, and techniques for the completion of assignments and in line with the department’s activities and goals.

Stifel Canada has a strong position in the Canadian market, has an international reach and is continuing to grow by adding top talent. The role offers candidates an opportunity to gain valuable, hands-on work experience that is focused on the financial markets. In Canada, we are primarily organized into industry teams focused on specific sectors. These include: Technology, Consumer, Diversified Industries, Life Sciences, and Metals & Mining.

Stifel Canada is offering a unique opportunity to work with an experienced team with an exceptional track record and a large global network of relationships.

Note – This position is based at our Toronto office and requires in-person attendance.

Salary range: $75,000 – $85,000 annually.

The base pay offered will be determined based upon the candidate's skills and experience, job-related knowledge, and other specific business and organizational needs.

What We're Looking For

The Executive Assistant will be responsible for the following tasks:

Perform administrative duties, including multi-calendar management, filing, mailing, creating and maintaining records, and miscellaneous administrative support as needed;
Providing support for professional task upon request;
Coordinate and organize business meetings, conferences, presentations and client events;
Prepare agendas and material;
Ensure Head of Investment Banking is well prepared for meetings and provide pre-briefings if needed;
Manage executive email inbox and respond as required;
Coordinate complex air and ground travel arrangements and scheduling;
Prepare monthly expense reports and other monthly reporting duties;
Prepare client invoices;
Liaising with staff and clients. Taking notes and writing minutes during meetings;
Prepare deal-related correspondence;
Maintain multiple extensive contact databases;
Client interfacing where required, and handling of general email and phone inquiries;
At all times remind and update about important tasks and deadlines; and
Various business and ad hoc request may be assigned from time to time.

What You'll Bring

A high regard for detail and accuracy are essential. The role of the Investment Banking Executive Assistant is challenging, fun and fast-paced. It requires dedication, passion for the industry, and a solid work ethic.

Knowledge of capital markets and the financial services industry would be an asset;
Excellent oral and written communication skills complemented by exceptional interpersonal skills;
Quick learner, with good ability to grasp new information;
Committed to providing excellent customer service;
Extremely high level of discretion and confidentiality, both in and out of the office;
Ability to work under a high pressure and time sensitive environment;
Well-developed time management skills;
Meticulous attention to detail and critical thinking skills;
Strong multi-tasking ability complemented by excellent prioritization and organization skills;
Teamwork skills complemented by the ability to work independently, and initiative taking; and
Desire to join and help build a winning team.

Education & Experience

Minimum three years prior executive assistant work experience in investment banking or management consulting.

Systems & Technology

Proficient in Microsoft Outlook, PowerPoint, Excel and Word; and
Proficient in Zoom.

About Stifel

Stifel Canada (https://www.stifel.com/institutional/StifelCanada) is a leading provider of investment banking services, including advisory and underwriting, institutional sales and trading and research services. We offer a full suite of focused debt capital markets, equity capital markets, financial advisory, and investment services, delivering superior advice and execution to a broad range of corporate clients and institutional investors worldwide.

Stifel Canada is a subsidiary of Stifel Financial Corp., a public (NYSE – SF) full-service global investment bank with over 8,500 personnel operating in Canada, the United States and Europe. This includes over 400 investment banking professionals serving the needs of growth companies through specialized expertise and strong relationships within its core industries. As a growth company itself, Stifel’s passion is in bringing the right combination of people, products and services to the table to help our clients grow and excel for the long term.

At Stifel Canada we offer an entrepreneurial environment, competitive pay, paid time off, a comprehensive benefits package which includes but is not limited to health, dental, paramedical and vision care, healthcare/lifestyle spending account, wellness initiatives, life insurance.

Inclusiveness and Equal Opportunity

At Stifel Canada we are committed to our vision of an equitable, diverse and inclusive finance industry where people of all genders, races, sexual orientations and abilities have equal opportunity to advance, succeed and lead.

If you require an accommodation for the recruitment process, please let us know and we will work with you to meet your needs.

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant will provide high-level administrative support to the Head of Investment Banking, including calendar management, travel arrangements, and meeting coordination. They will also handle client inquiries, prepare expense reports, and maintain extensive contact databases while ensuring professional standards.

Requirements

Candidates must have a minimum of three years of prior executive assistant experience in investment banking or management consulting. Proficiency in Microsoft Office Suite and Zoom is required, along with excellent communication skills and a high level of discretion.

Skills

Administrative support
Calendar management
Travel coordination
Expense reporting
Client interfacing
Meeting coordination
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Microsoft Word
Zoom
Communication skills
Time management
Attention to detail
Confidentiality
Prioritization

Benefits

Health insurance
Dental care
Paramedical care
Vision care
Healthcare spending account
Lifestyle spending account
Wellness initiatives
Life insurance
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Investment Banking
Capital Markets
Administrative Support
Calendar Management
Expense Reports
Client Relations
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Microsoft Word
Zoom
Financial Services
Travel Coordination
Confidentiality
Time Management
Data Management
Professionalism
In-person
Toronto
Stifel Canada

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