Office & administration jobs in Canada

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Added 7 days ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Coordonnateur(trice) du crédit et de l’administration
Added 7 days ago
CS
Receptionist Part Time
Cogir Senior Living
Winnipeg, MB · Dakota House
- Part-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 7 days ago
GO
Administrative Assistant
Government of Nunavut Recruitment
Cambridge Bay, NU
- Full-time
…of clerical duties, coordination of invoice, and that other office work/processes are prioritized and referred to the proper…
Added 7 days ago
GO
School Secretary
Government of Nunavut Recruitment
Taloyoak, NU
- Full-time
As a bilingual person, the School Secretary acts as a receptionist at the front office area of the school. The School Secretary is the first point of contact between the school and the…
Added 7 days ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
Added 7 days ago
H
Unit Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 7 days ago
Executive Assistant
Scotiabank
Toronto, ON
Added 7 days ago
Unit Clerk - Ambulatory Care - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 7 days ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
BC · British Columbia, Canada
- Full-time
Added 7 days ago
FR
property rentals manager
Firstar Realty Corp
Kitimat, BC
- Full-time
Added 7 days ago
FR
property rentals manager
Firstar Realty Corp
Quesnel, BC
- Full-time
Added 7 days ago
FR
property rentals manager
Firstar Realty Corp
Prince George, BC
- Full-time
Added 7 days ago
RE
Administrative Assistant
Rising Edge Group
Victoria, BC
- $22 to $24 USD / hour
- Full-time
Proven experience in an administrative role or similar, with a strong understanding of office procedures.
Added 7 days ago
NC
Data Entry Clerk
Nella Cutlery Toronto inc
Montreal, QC
- $24 to $26 USD / hour
- Full-time
Proficient in Microsoft Office Suite, particularly Excel.
Added 7 days ago
NC
Data Entry Clerk
Nella Cutlery Toronto inc
Toronto, ON
- $22 to $26 USD / hour
- Full-time
Proficient in Microsoft Office Suite, particularly Excel.
Added 7 days ago
KC
EOI - Medical Secretary, MKHH
Kingston Community Health Centres
Kingston, ON
- Full-time
Available for evening shifts, up to one evening a week
Added 7 days ago
SJ
Patient Care Unit Clerk
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Part-time
-2 year post-secondary diploma in Office Administration - Health Services
Added 7 days ago
SD
(Regular) Administrative Assistant - 10 months per year - 35 hours per week
School District #8 (Kootenay Lake)
Creston, BC
- Full-time
Completion of an Office Administration program certificate or equivalent post-secondary education.
Added 7 days ago
TP
Administrative Assistant - Calgary Christian Secondary School - Part-Time Temporary
The Palliser School Division
Calgary, AB
- Part-time
Must possess the ability to relate to students and staff and to participate collaboratively in a creative learning team environment
Added 7 days ago
BS
School Administrative Secretary I
Burnaby School District - SD41
Burnaby, BC
- Full-time
Successful applicants must have:
Added 7 days ago
KH
Customer Service and Office Administrator
King Heating Products Inc.
Surrey, BC · South Surrey, BC
- $48,000 to $55,000 CAD / year
- Full-time
Approximately 1–3 years of experience in customer service, order administration, office administration, sales support, or a similar role.
Added 7 days ago
AE
Administrative Assistant
Altin Engineering LTD
North Vancouver, BC
- Part-time
…engineering and operational staff to support project delivery and office efficiency. Applicants can expect a professional environment with opportunities to contribute to streamlined…
Added 7 days ago
A
Contract Specialist
ANDRITZ
Pointe-Claire, QC
- Full-time
This hands-on role provides exposure to contract review, proposal support, negotiations, change management and contract administration. Under the guidance of more experienced team members,…
Added 7 days ago
SC
Réceptionniste | Receptionist
Service Corporation International
Quebec, QC
- Full-time
Connaissance de l’informatique et de logiciels tels que la suite MS Office
Added 7 days ago
NA
FINANCIAL MANAGEMENT ANALYST
Naval Air Warfare Center Training Systems Division (NAWCTSD)
Cherry Point, AB
- Full-time

Closed listing

Stifel

Executive Assistant, Investment Banking

161 Bay Street, Toronto, ON, M5J 2S1, Canada

$75,000 to $85,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $75,000 to $85,000 CAD / year
Job type: Full-time
Closing date: Sep 21, 2027
Posting language: English
Posted: Sep 21, 2026

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Original job description

Archived listing. The details below describe a past opening.

What You'll Be Doing

Stifel Canada is looking for a highly motivated full-time Investment Banking Executive Assistant to provide high-level administrative support and customer service to the Head of Investment Banking. The Assistant will be responsible for performing an array of administrative functions including, but not limited to providing support for professional tasks requiring confidentiality, initiative, and sound decision making. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You will need to adapt procedures, processes, and techniques for the completion of assignments and in line with the department’s activities and goals.

Stifel Canada has a strong position in the Canadian market, has an international reach and is continuing to grow by adding top talent. The role offers candidates an opportunity to gain valuable, hands-on work experience that is focused on the financial markets. In Canada, we are primarily organized into industry teams focused on specific sectors. These include: Technology, Consumer, Diversified Industries, Life Sciences, and Metals & Mining.

Stifel Canada is offering a unique opportunity to work with an experienced team with an exceptional track record and a large global network of relationships.

Note – This position is based at our Toronto office and requires in-person attendance.

Salary range: $75,000 – $85,000 annually.

The base pay offered will be determined based upon the candidate's skills and experience, job-related knowledge, and other specific business and organizational needs.

What We're Looking For

The Executive Assistant will be responsible for the following tasks:

Perform administrative duties, including multi-calendar management, filing, mailing, creating and maintaining records, and miscellaneous administrative support as needed;
Providing support for professional task upon request;
Coordinate and organize business meetings, conferences, presentations and client events;
Prepare agendas and material;
Ensure Head of Investment Banking is well prepared for meetings and provide pre-briefings if needed;
Manage executive email inbox and respond as required;
Coordinate complex air and ground travel arrangements and scheduling;
Prepare monthly expense reports and other monthly reporting duties;
Prepare client invoices;
Liaising with staff and clients. Taking notes and writing minutes during meetings;
Prepare deal-related correspondence;
Maintain multiple extensive contact databases;
Client interfacing where required, and handling of general email and phone inquiries;
At all times remind and update about important tasks and deadlines; and
Various business and ad hoc request may be assigned from time to time.

What You'll Bring

A high regard for detail and accuracy are essential. The role of the Investment Banking Executive Assistant is challenging, fun and fast-paced. It requires dedication, passion for the industry, and a solid work ethic.

Knowledge of capital markets and the financial services industry would be an asset;
Excellent oral and written communication skills complemented by exceptional interpersonal skills;
Quick learner, with good ability to grasp new information;
Committed to providing excellent customer service;
Extremely high level of discretion and confidentiality, both in and out of the office;
Ability to work under a high pressure and time sensitive environment;
Well-developed time management skills;
Meticulous attention to detail and critical thinking skills;
Strong multi-tasking ability complemented by excellent prioritization and organization skills;
Teamwork skills complemented by the ability to work independently, and initiative taking; and
Desire to join and help build a winning team.

Education & Experience

Minimum three years prior executive assistant work experience in investment banking or management consulting.

Systems & Technology

Proficient in Microsoft Outlook, PowerPoint, Excel and Word; and
Proficient in Zoom.

About Stifel

Stifel Canada (https://www.stifel.com/institutional/StifelCanada) is a leading provider of investment banking services, including advisory and underwriting, institutional sales and trading and research services. We offer a full suite of focused debt capital markets, equity capital markets, financial advisory, and investment services, delivering superior advice and execution to a broad range of corporate clients and institutional investors worldwide.

Stifel Canada is a subsidiary of Stifel Financial Corp., a public (NYSE – SF) full-service global investment bank with over 8,500 personnel operating in Canada, the United States and Europe. This includes over 400 investment banking professionals serving the needs of growth companies through specialized expertise and strong relationships within its core industries. As a growth company itself, Stifel’s passion is in bringing the right combination of people, products and services to the table to help our clients grow and excel for the long term.

At Stifel Canada we offer an entrepreneurial environment, competitive pay, paid time off, a comprehensive benefits package which includes but is not limited to health, dental, paramedical and vision care, healthcare/lifestyle spending account, wellness initiatives, life insurance.

Inclusiveness and Equal Opportunity

At Stifel Canada we are committed to our vision of an equitable, diverse and inclusive finance industry where people of all genders, races, sexual orientations and abilities have equal opportunity to advance, succeed and lead.

If you require an accommodation for the recruitment process, please let us know and we will work with you to meet your needs.

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Head of Investment Banking, including calendar management, travel arrangements, and expense reporting. They are also responsible for coordinating meetings, preparing presentations, and maintaining client databases with a high level of confidentiality.

Requirements

Candidates must have a minimum of three years of prior executive assistant experience in investment banking or management consulting. Proficiency in Microsoft Office suite and strong organizational and communication skills are essential for this role.

Skills

Administrative support
Calendar management
Expense reporting
Travel coordination
Meeting coordination
Communication skills
Interpersonal skills
Time management
Attention to detail
Critical thinking
Multi-tasking
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Microsoft Word
Zoom

Benefits

Health insurance
Dental care
Paramedical care
Vision care
Healthcare spending account
Lifestyle spending account
Wellness initiatives
Life insurance
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Investment Banking
Administrative Support
Capital Markets
Financial Services
Calendar Management
Expense Reports
Travel Arrangements
Client Interfacing
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Microsoft Word
Zoom
Confidentiality
Data Management
Meeting Minutes
Corporate Clients
Institutional Investors
Advisory
Underwriting

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Office & administration jobs in Canada

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