Receptionist (Maternity Leave Replacement)
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Experience: 2+ years of experience as a receptionist or in a client service role.
- Posting language
- English
- Posted
Original job description
Are you a positive, organized, and professional individual who thrives on being the central hub of a dynamic office? Stingray is a passionate team dedicated to music and technology, and we are currently seeking a Receptionist for a maternity leave replacement contract. This is a full-time-temporary, in-office position based at our Montreal office. In this role, you are the director of first impressions and a key player in our daily operations.
Your day-to-day
While reception remains the primary focus of the role, periods of lower call and visitor volume provide opportunities to support the Finance team with administrative Accounts Payable activities, including:
Stingray supports the principles of Employment Equity and is committed to ensuring our workforce is representative of the communities we serve and in which we operate. Women, Aboriginal peoples, persons with disabilities and visible minorities are encouraged to apply and to self-identify so we can work towards full representation of those groups within our company.
Not the job for you? Go to jobs.stingray.com to consult other available positions and learn more about Stingray, we’re always on the lookout for new talent.
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Your day-to-day
- Be the Ambassador of Stingray: As the first point of contact for our guests, partners, and employees, you will provide a warm, professional, and memorable welcome experience. You will:
- Welcome and greet all visitors and guests in a warm, professional, and courteous manner.
- Notify the appropriate employee of their guest’s arrival and provide assistance as needed.
- Maintain a professional, organized, and welcoming reception area.
- Assist visitors and employees with general inquiries and direct them to the appropriate resources.
- Master of Communications: You will manage our multi-line phone system with efficiency and grace, directing calls to the right people across the organization.
- Answer, screen, and direct incoming calls.
- Take and relay messages as required.
- Manage general reception inquiries and requests.
- Logistics Coordinator: You will be the go-to person for organizing the details that make our office run smoothly, including:
- Coordinating internal and external meetings, events, and client accommodations.
- Preparing and resetting conference rooms for meetings, lunches, presentations, and events, ensuring they are clean, organized, and properly equipped.
- Coordinating and setting up client lunches, refreshments, and other hospitality requirements.
- Arranging business travel, including flights, hotels, and car services.
- Preparing and serving coffee, tea, and refreshments for meetings, internal events, and external guests.
- Supporting the organization and execution of office events and activities.
- Office Hospitality & Operations: You will help maintain a well-organized, welcoming, and fully stocked office environment, including:
- Maintaining the executive kitchen and common areas, including tidying, restocking refreshments and supplies, and conducting regular inventory checks.
- Monitoring office supply and inventory levels and placing orders as required.
- Ensuring meeting rooms, hospitality areas, and shared spaces are properly maintained and ready for use.
- Operational Hub: You will manage the flow of information, packages, and deliveries into and out of the office while providing administrative support across the organization.
- Manage all incoming and outgoing mail, packages, and shipments, including FedEx and courier services.
- Coordinate incoming and outgoing courier pickups and deliveries.
- Distribute mail and packages to the appropriate employees or departments.
- Provide general administrative support to various departments and assist with office-related requests as required.
While reception remains the primary focus of the role, periods of lower call and visitor volume provide opportunities to support the Finance team with administrative Accounts Payable activities, including:
- Receiving and verifying supplier invoices, employee expense reports, and corporate credit card statements.
- Entering invoices and related data into NetSuite.
- Matching purchase orders to invoices and supporting invoice processing.
- Creating and maintaining supplier records within the accounting system.
- Reviewing supplier statements and assisting with account reconciliations.
- Assisting with payment processing and cheque runs across multiple banking platforms.
- Supporting the Finance team with general administrative and data-entry tasks as required.
- Experience: 2+ years of experience as a receptionist or in a client service role. Experience with corporate travel booking is a strong asset.
- Bilingualism: You are fluent in both English and French, with excellent communication skills in both languages.
- Poise Under Pressure: You remain calm, professional, and solution-oriented, even when the pace picks up.
- Organizational Skills: You are highly organized, with a knack for prioritizing tasks and managing your time effectively.
- Initiative: You are resourceful, proactive, and work well both independently and as part of a team.
- Flexibility: You are available and flexible to work evenings and during holiday periods as needed.
- Interest in Finance: Previous administrative, bookkeeping, Accounts Payable, or data-entry experience is considered an asset. This role is well-suited for individuals interested in gaining exposure to corporate finance processes.
- A cool office in Montreal with the flexibility to work from home on Fridays
- Stingray café with breakfasts, lunches and snacks offered every day
- A subsidy for your OPUS card to make your commutes easier
- Shares purchase plan (with a contribution from Stingray)
- Full access to the Dialogue virtual healthcare platform
- Free fitness classes offered weekly
- Access to private consultations on nutrition and wellness
- Free language classes, training and access to the latest AI technologies and platforms to boost your productivity and creativity
- Summer hours
- Milestones celebrated with our loyalty program
- 5@7 and vibrant social events
- And much more!
Stingray supports the principles of Employment Equity and is committed to ensuring our workforce is representative of the communities we serve and in which we operate. Women, Aboriginal peoples, persons with disabilities and visible minorities are encouraged to apply and to self-identify so we can work towards full representation of those groups within our company.
Not the job for you? Go to jobs.stingray.com to consult other available positions and learn more about Stingray, we’re always on the lookout for new talent.
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More about this job
Responsibilities
Welcome visitors, manage calls and inquiries, coordinate meetings, events, travel, hospitality, office supplies, and mail and deliveries. Provide general administrative support and assist the Finance team with accounts payable tasks, including invoice entry, supplier records, reconciliations, and payment processing.
Requirements
Requires at least two years of receptionist or client service experience and fluency in English and French. Candidates should be organized, proactive, professional under pressure, and flexible to work evenings and holidays as needed; corporate travel booking and finance or accounts payable experience are assets.
Skills
- Reception and Front Desk Management
- Customer Service
- Bilingual Communication
- Telephone System Management
- Meeting and Event Coordination
- Travel Booking
- Office Operations
- Mail and Courier Coordination
- Administrative Support
- Accounts Payable
- Invoice Processing
- Data Entry
- Supplier Record Management
- Account Reconciliation
- Organization and Prioritization
- Time Management
Benefits
- Work-From-Home Flexibility on Fridays
- Daily Breakfast, Lunch, and Snacks
- Public Transit Subsidy
- Share Purchase Plan
- Virtual Healthcare Platform
- Weekly Fitness Classes
- Nutrition and Wellness Consultations
- Free Language Classes
- Training and Access to AI Technologies
- Summer Hours
- Employee Loyalty Program
- Social Events
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Finance & Accounting
- Hospitality
- Logistics
Keywords
- Reception
- Front Desk
- Visitor Management
- Customer Service
- English
- French
- Multi-Line Phone System
- Meeting Coordination
- Event Coordination
- Corporate Travel Booking
- Conference Room Setup
- Office Hospitality
- Office Supplies
- Inventory Management
- Mail and Package Handling
- Courier Services
- Administrative Support
- Accounts Payable
- Supplier Invoices
- Expense Reports
- Corporate Credit Card Statements
- NetSuite
- Purchase Orders
- Supplier Records
- Account Reconciliation
- Payment Processing
- Cheque Runs
- Banking Platforms
- Data Entry