Real Estate Legal Assistant
- Duncan, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- At least 2 years of BC residential conveyancing experience at a law firm or notary office
- Posting language
- English
- Posted
Original job description
12-month term with high potential to become permanent · Start November 2026
Stonebridge Law is looking for an experienced real estate legal assistant to carry a residential conveyancing file load in our real estate department. You’ll work alongside a close-knit team that genuinely has each other’s backs. If you take pride in clean files and smooth closings, and want to do that work close to home in the Cowichan Valley, we’d like to hear from you.
About Stonebridge Law
We're on a mission to increase access to timely, high-quality legal services in the Cowichan Valley. We're a small firm in Duncan practising real estate, wills and estates, and corporate/commercial law, with a team of about 10 who love living in the Valley and working in law.
Our core values shape how we work:
- Prioritize Family: work-life balance matters
- Straight Talk: honest, clear communication
- Relentlessly Improve: always finding better ways
- Give Where You Live: supporting our community
- Comply with Confidence: doing the right thing, always
What you'll do
You'll run 20+ residential files a month from opening to final reporting, and handle registration and funds movement on completion days. All work is done under the supervision of a lawyer.
Conveyancing files: sales, purchases and refinances
- Review contracts of purchase and sale and lender instructions, and flag issues for the lawyer
- Prepare transaction documents
- Coordinate with realtors, lenders, mortgage brokers, notaries and opposing counsel
- Book and prepare client signing appointments
- Track and clear undertakings, and complete post-closing reporting to clients and lenders
What you bring
Required
- At least 2 years of BC residential conveyancing experience at a law firm or notary office
- Experience handling trust funds in compliance with Law Society of BC rules
- Strong attention to detail and comfort managing many files with hard deadlines at once
- Clear, friendly communication with clients and other professionals
Nice to have
- Legal assistant or conveyancing certificate
- Experience with Clio or similar practice management software
- Some exposure to estate or corporate files
More about this job
Responsibilities
Manage more than 20 residential conveyancing files per month from opening through final reporting, including sales, purchases, and refinances. Prepare transaction documents, coordinate with clients and other professionals, handle completion-day registrations and funds movement, and manage undertakings and post-closing reports under a lawyer's supervision.
Requirements
Applicants must have at least two years of British Columbia residential conveyancing experience in a law firm or notary office and experience handling trust funds in compliance with Law Society of BC rules. They should be detail-oriented, able to manage multiple files and firm deadlines, and communicate clearly; a legal assistant or conveyancing certificate and experience with Clio or similar software are preferred.
Skills
- Residential Conveyancing
- Real Estate Transactions
- File Management
- Contract Review
- Lender Instructions
- Client Communication
- Stakeholder Coordination
- Signing Appointment Coordination
- Trust Fund Handling
- Funds Movement
- Undertaking Management
- Post-Closing Reporting
- Deadline Management
- Attention To Detail
- Clio
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
Keywords
- Residential Conveyancing
- Real Estate Law
- Sales
- Purchases
- Refinances
- Residential Files
- Contracts Of Purchase And Sale
- Lender Instructions
- Transaction Documents
- Trust Funds
- Law Society Of BC Rules
- Registration
- Funds Movement
- Realtors
- Lenders
- Mortgage Brokers
- Notaries
- Opposing Counsel
- Client Signing Appointments
- Undertakings
- Post-Closing Reporting
- Clio
- Practice Management Software
- Estate Files
- Corporate Files