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Added 2 days ago
LH
Research Admin Coordinator (Temporary) - Department of Oncology - LHSCRI
London Health Sciences Centre (LHSC)
London, ON
- $31.52 to $39.4 CAD / hour
- Contract
The Research Admin Coordinator supports the day-to-day administrative activities for a physician-led, in-house oncology trial, OCELOT. The position collaborates with the principal…
Added 3 days ago
BC
Operations & Awards Coordinator (Term Position)
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
Toward this role, the Operations & Awards Coordinator (or “OAC”) carries out effective operational services and awards administration for the Development team. The OAC provides exceptional…
Added 4 days ago
GS
Stratford Hall - Development Coordinator
Gerard Search
Vancouver, BC
- Full-time
The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate…
Added 4 days ago
CA
Advancement & Events Coordinator
Calgary Academy
Calgary, AB
- $63,000 to $66,000 CAD / year
- Full-time
Reporting to the Director of Communications, the Advancement & Events Coordinator will help bring Calgary Academy's Advancement strategy to life through purposeful events, fundraising…
Added 10 days ago
HT
Development Engagement Coordinator
Holy Trinity School
Richmond Hill, ON
- Full-time
Support the coordination of event logistics across school events, advancement functions, and community gatherings, elevating the attendee experience and promoting a cohesive brand image
Added 10 days ago
Stewardship Coordinator
University of Toronto
Toronto, ON
Within the Stewardship team, the Stewardship Coordinator provides operational and administrative support for activities related to principal gift implementation, stewardship and donor…
Added 16 days ago
FN
Coordinator, Sales Support
First National Financial LP
Toronto, ON
- Full-time
Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!
Added 16 days ago
MU
Administrative Coordinator
McGill University
Brown Student Serv.
- Full-time
Prepares material for outreach initiatives, workshops and other events, i.e., extracts reports from Student Funding database; manipulates data; prepares and executes individual or mass…
Added 17 days ago
FT
Student Awards Team Lead - Appendix D/Temporary Assignment
Fanshawe Toronto@ILAC
London, ON
- Full-time
Reporting to the Manager, Student Awards, the Student Awards Team Lead is responsible for guiding and overseeing the work of the Student Awards staff. The incumbent is responsible for…
Added 18 days ago
UO
Development Coordinator, Development & Alumni
University of Calgary
Calgary, AB
- Full-time
Do you want to be part of something that changes lives? Help advance innovative medical research and education? The Cumming School of Medicine Office of Development is seeking a highly…
Added 18 days ago
UO
Coordinator, Desk Services & Operations
University of Waterloo
Waterloo, ON
- Full-time
The Coordinator, Desk Services and Operations is responsible for the coordination of Front Desk operations, which includes scheduling and supervision of all Front Desk student-staff in five…
Added 18 days ago
UO
Research Graduate Programs Coordinator
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Research Graduate Programs Coordinator (RGPC) provides service to enhance the effective and efficient delivery for the research graduate programs student experience at the School of…
Added 19 days ago
SI
Resident and Family Service Coordinator - DePaul Hall Annex
Shannex Incorporated
Bedford, NS
- Full-time
We are searching for a Resident and Family Services Coordinator to join our DePaul Hall Annex team based in Bedford, Nova Scotia.
Added 19 days ago
UO
Development Coordinator, UCVM
University of Calgary
Calgary, AB
- Full-time
…works closely with other members of the UCVM Team, university Advancement Office, and members of many other business units within UCVM. The Development Coordinator supports the overall goal…
Added 19 days ago
UO
Development Coordinator, Haskayne School of Business
University of Calgary
Calgary, AB
- Full-time
Haskayne School of Business within VP Development and Alumni is currently seeking a Full-time Regular Development Coordinator.
Added 25 days ago
SI
Resident and Family Service Coordinator
Shannex Incorporated
Dartmouth, NS
- Full-time
We are searching for a Resident and Family Services Coordinator to join our Opal Ridge Hall Enhanced Care team based in Dartmouth, Nova Scotia.
Added 27 days ago
SH
Development Coordinator
Stratford Hall
Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate…
Added 1 month ago
JO
Database and Advancement Coordinator
Jesuits of Canada
Toronto, ON
- Full-time
Position: Database and Advancement Coordinator
Added 1 month ago
AF
Child Development Specialist
Allies for Every Child
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Collaborate with Health Services Coordinator, Family and Community Specialist, Mental Health Specialist and/or Inclusion Specialist to ensure the health, nutrition and special needs of…
Added 1 month ago
JC
Flow of Goods Coordinator
JYSK Canada
Coquitlam, BC
- $50,000 to $55,000 CAD / year
- Full-time
JYSK Canada is seeking a Flow of Goods Coordinator to join our successful buying team on a permanent, full-time basis. The successful candidate will be responsible for executing competitive…
Added 1 month ago
RU
Administrative Coordinator
Redeemer University
Hamilton, ON · Ancaster, Ontario
- Full-time
Redeemer University is seeking a detailed-oriented and proactive Administrative Coordinator, to provide high-level administrative, operational, and project support to the Office of the…
Added 2 months ago
WC
Advancement Coordinator
Wildlife Conservation Society Canada
Canada
- Full-time
As a key member of the Advancement team, the Advancement Coordinator will provide essential administrative, operational and database support to help achieve our fundraising goals. This…
Added 1 month ago
YO
Children & Families Programs Coordinator
YMCA-YWCA of Winnipeg
Winnipeg, MB
- Full-time
Do you love working with children and families? Are you enthusiastic, innovative and member focused? As the Children and Families Program Coordinator, you will direct and deliver inclusive,…
Added 2 months ago
C
Sales Support Coordinator
CBRE
Toronto, ON
- Full-time
Coordinates on/offsite meetings and broker events and photography.
Added 2 months ago
WC
Advancement Coordinator
Wildlife Conservation Society Canada
Toronto, ON
- Full-time
As a key member of the Advancement team, the Advancement Coordinator will provide essential administrative, operational and database support to help achieve our fundraising goals. This…

Stratford Hall

Development Coordinator

Vancouver, BC, Canada

$65,000 to $75,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Oct 28, 2026
Experience: 3–5 years of experience in database administration, advancement operations, or fundraising support.
Posting language: English
Posted: Sep 28, 2026

Original job description

Reports to: Director of Development

Key Partners: Philanthropy Manager

Interfaces with: Faculty, staff, parents, consultants, and service providers

Salary Range: $65,000 – $75,000, commensurate with experience

The School

Stratford Hall, an independent K–12 IB World School, invites applications from individuals who wish to join our dynamic team. Located in Vancouver, BC, our

welcoming and purposeful community is home to over 540 students and more than 100 faculty and staff. Our graduates attend top post-secondary institutions across Canada, the U.S., and abroad. Founded in 2000, Stratford Hall is one of the few IB continuum schools in Canada and has a rich tradition of educational innovation and excellence in the Primary Years, Middle Years, and Diploma Programmes.

Position Summary

The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate their experience.

Key Responsibilities

1. Database & Records Management (Advancement)

Administer and maintain the Raiser’s Edge NXT database, ensuring data accuracy, system integrity, and controlled user access.
Conduct regular data entry, clean-up, global updates, imports, and exports.
Generate queries, reports, mailing lists, dashboards, and fundraising analytics.
Provide expert support to the data managers in the Enrollment, Communications, and Academic departments.
Provide training and troubleshooting support for Development team members.
Coordinate data consistency across institutional systems.

2. Gift Processing & Financial Reporting

Process, acknowledge, and receipt all donations, including one-time, recurring, in-kind, and share-based gifts in alignment with CRA regulations.
Oversee recurring giving programs, send pledge reminders, and monitor lapsed donor follow-up.
Reconcile monthly and annual donation reports with the Finance Department; support financial audits.
Maintain and update online donation forms and giving platforms.

3. Prospect Research

Maintain donor profiles.
Actively support pipeline development for the team by supporting the Development Director with prospect research.

4. Donor Stewardship & Events

Manage donor stewardship calendars and coordinate individualized follow-up activities.
Support Development events by managing invitation lists, registration tracking, and donation reporting.
Collaborate with the Communications team to ensure fundraising content and donor communications are accurate and up to date.

Required Skills & Qualifications

3–5 years of experience in database administration, advancement operations, or fundraising support.
Advanced knowledge of Raiser’s Edge NXT.
Familiarity with CRA gift receipting guidelines, donor data privacy, and record keeping standards.
Demonstrated communications skills (oral and written).
Ability to plan to ensure most efficient task completion outcomes.
Flexible and adaptable and embraces change.
Ability to handle confidential information with the utmost professional integrity.
Respect, dignity and inclusion for all members of the community.
Enthusiasm, eagerness and genuine interest in all aspects of the school’s success.
Self-awareness, with a desire for constant self-improvement (goal-oriented).
Proficient in advancement and productivity tools, including CRM platforms and donor databases.
Flexible schedule with ability to attend evening events.
Fluent in spoken and written English; additional languages an asset.
Experience in an independent school or nonprofit environment is considered an asset.

Application Process

We are committed to supporting a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including applicants from historically underrepresented groups such as BIPOC (black, indigenous, and people of colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability and require accommodation in either the recruitment process or on the job, we will work together with you to provide the reasonable workplace accommodations you need.

This recruitment is being led by Gerard Search on behalf of Stratford Hall.

Application deadline: We are accepting rolling applications until the position is filled.

Check the status of the search process here

Apply About employer

More about this job

Responsibilities

Administer the Raiser’s Edge NXT database, maintain accurate donor records, process and receipt gifts, and prepare fundraising reports in coordination with Finance. Support prospect research, donor stewardship, recurring giving, and development events, while coordinating accurate fundraising communications.

Requirements

Applicants should have 3–5 years of experience in database administration, advancement operations, or fundraising support, along with advanced knowledge of Raiser’s Edge NXT and familiarity with CRA gift receipting and donor privacy requirements. Strong communication, planning, adaptability, discretion, and proficiency with CRM and donor database tools are required; independent school or nonprofit experience and additional languages are assets.

Skills

Database Administration
Data Management
Gift Processing
Fundraising Operations
Donor Stewardship
Prospect Research
Financial Reporting
Donation Reconciliation
CRA Gift Receipting Compliance
Donor Data Privacy
Record Keeping
Communications
Planning and Organization
Confidentiality
CRM Platforms

Visa sponsorship

Not detected in the job text

Keywords

Raiser’s Edge NXT
Advancement Operations
Fundraising
Database Administration
Donor Database
CRM
Data Entry
Data Cleanup
Data Imports
Data Exports
Queries
Reports
Dashboards
Fundraising Analytics
Gift Processing
Gift Receipting
CRA Regulations
Recurring Giving
Pledge Reminders
Donation Reconciliation
Financial Audits
Online Donation Forms
Donor Stewardship
Prospect Research
Donor Privacy
Record Keeping
Development Events
Invitation Lists
Registration Tracking
Donor Communications

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