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Added 12 mins ago
Donor Record Coordinator - Foundation - Regular Full-time 2026-18823 (2026-18823)
Sunnybrook
Toronto, ON
Full-time
Reports to: Executive Director, Knowledge, Systems & Strategic Support
Added 12 mins ago
Cook
Renfrew Victoria Hospital
Renfrew, ON
Part-time
We all share the same purpose – to provide the best possible health care experience for our patients and their families.
Added 13 mins ago
Analyst, CST - Client Shared Services
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Full-time
The Analyst of the Client Success Team, Relationship Management, serves as support for the Director of Client Success and a point of contact between RBC Capital Markets businesses and…
Added 13 mins ago
Associate Director, Capital Planning & Reporting
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Minimum 3 years of experience in finance and/or regulatory capital
Added 13 mins ago
Senior Manager, Regulatory Reporting - Personal Banking
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Full-time
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Added 13 mins ago
Bus Dev Dir (MP Can)
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Bus Dev Dir (MP Can)
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Associate Manager of Health & Wellness- Maternity Leave Contract
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…working the floor and learning to manage staff. Join us and experience the satisfaction of making a positive impact on the lives of residents and their families and take your clinical…
Added 13 mins ago
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Added 13 mins ago
Manager, Staff Support
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Added 13 mins ago
Senior Accountant
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Reporting to the Director of Finance, the Senior Accountant performs a variety of advanced accounting, budgeting, and reporting functions.
Added 13 mins ago
Lead Harness Engineer
Government of Alberta
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Added 13 mins ago
Manager, Custodial Services - 2026-038
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Added 13 mins ago
Counsellor – Varsity Athletics Mental Health & Performance
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Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
$8,087.08 to $12,117.08 CAD / month
Part-time
…employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and…
Added 13 mins ago
Sales Excellence Manager, North America
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Added 13 mins ago
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…superior standards and provide a consistent, outstanding brand…
Added 26 mins ago
Human Resources/Labour Relations Consultant
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Reporting to the Director of Human Resources, the HR/LR Consultant will provide guidance and support to managers and other Human Resources staff on employment and labour relations matters.…
Added 27 mins ago
Staff Software Engineer, Data
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$138,445 to $173,056 CAD / year
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Added 27 mins ago
Senior Manager, Business Systems
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Full-time · Remote
…that round out the GTM systems stack. You'll report to the Director, Business Systems and partner closely with Sales, Operations, Marketing, Customer Success, Finance, and Security…
Added 27 mins ago
On Premise Trade Marketing Manager - Limited Service Restaurants
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Added 42 mins ago
Manager, Custodial Services - 2026-038
Regina Exhibition Association Limited (REAL)
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Full-time
Reporting to the Director, Asset Protection and Deliverables, the Manager, Custodial Services leads the custodial team in delivering a consistent, high-quality custodial program across all…
Added 42 mins ago
Child Care Director
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Full-time
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Added 42 mins ago
Contract Administrator (Nuclear)
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The Contract Administrator is located in Pickering and typically reports directly to the Director of Proposals & Commercial Management. This role supports the administration and commercial…

Stratford Hall

Development Coordinator

Vancouver, BC, Canada

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Oct 28, 2026
Experience: 3–5 years of experience in database administration, advancement operations, or fundraising support.
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Reports to: Director of Development

Key Partners: Philanthropy Manager

Interfaces with: Faculty, staff, parents, consultants, and service providers

Salary Range: $65,000 – $75,000, commensurate with experience

The School

Stratford Hall, an independent K–12 IB World School, invites applications from individuals who wish to join our dynamic team. Located in Vancouver, BC, our

welcoming and purposeful community is home to over 540 students and more than 100 faculty and staff. Our graduates attend top post-secondary institutions across Canada, the U.S., and abroad. Founded in 2000, Stratford Hall is one of the few IB continuum schools in Canada and has a rich tradition of educational innovation and excellence in the Primary Years, Middle Years, and Diploma Programmes.

Position Summary

The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate their experience.

Key Responsibilities

1. Database & Records Management (Advancement)

Administer and maintain the Raiser’s Edge NXT database, ensuring data accuracy, system integrity, and controlled user access.
Conduct regular data entry, clean-up, global updates, imports, and exports.
Generate queries, reports, mailing lists, dashboards, and fundraising analytics.
Provide expert support to the data managers in the Enrollment, Communications, and Academic departments.
Provide training and troubleshooting support for Development team members.
Coordinate data consistency across institutional systems.

2. Gift Processing & Financial Reporting

Process, acknowledge, and receipt all donations, including one-time, recurring, in-kind, and share-based gifts in alignment with CRA regulations.
Oversee recurring giving programs, send pledge reminders, and monitor lapsed donor follow-up.
Reconcile monthly and annual donation reports with the Finance Department; support financial audits.
Maintain and update online donation forms and giving platforms.

3. Prospect Research

Maintain donor profiles.
Actively support pipeline development for the team by supporting the Development Director with prospect research.

4. Donor Stewardship & Events

Manage donor stewardship calendars and coordinate individualized follow-up activities.
Support Development events by managing invitation lists, registration tracking, and donation reporting.
Collaborate with the Communications team to ensure fundraising content and donor communications are accurate and up to date.

Required Skills & Qualifications

3–5 years of experience in database administration, advancement operations, or fundraising support.
Advanced knowledge of Raiser’s Edge NXT.
Familiarity with CRA gift receipting guidelines, donor data privacy, and record keeping standards.
Demonstrated communications skills (oral and written).
Ability to plan to ensure most efficient task completion outcomes.
Flexible and adaptable and embraces change.
Ability to handle confidential information with the utmost professional integrity.
Respect, dignity and inclusion for all members of the community.
Enthusiasm, eagerness and genuine interest in all aspects of the school’s success.
Self-awareness, with a desire for constant self-improvement (goal-oriented).
Proficient in advancement and productivity tools, including CRM platforms and donor databases.
Flexible schedule with ability to attend evening events.
Fluent in spoken and written English; additional languages an asset.
Experience in an independent school or nonprofit environment is considered an asset.

Application Process

We are committed to supporting a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including applicants from historically underrepresented groups such as BIPOC (black, indigenous, and people of colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability and require accommodation in either the recruitment process or on the job, we will work together with you to provide the reasonable workplace accommodations you need.

This recruitment is being led by Gerard Search on behalf of Stratford Hall.

Application deadline: We are accepting rolling applications until the position is filled.

Check the status of the search process here

Apply About employer

More about this job

Responsibilities

Administer the Raiser’s Edge NXT database, maintain accurate donor records, process and receipt gifts, and prepare fundraising reports in coordination with Finance. Support prospect research, donor stewardship, recurring giving, and development events, while coordinating accurate fundraising communications.

Requirements

Applicants should have 3–5 years of experience in database administration, advancement operations, or fundraising support, along with advanced knowledge of Raiser’s Edge NXT and familiarity with CRA gift receipting and donor privacy requirements. Strong communication, planning, adaptability, discretion, and proficiency with CRM and donor database tools are required; independent school or nonprofit experience and additional languages are assets.

Skills

Database Administration
Data Management
Gift Processing
Fundraising Operations
Donor Stewardship
Prospect Research
Financial Reporting
Donation Reconciliation
CRA Gift Receipting Compliance
Donor Data Privacy
Record Keeping
Communications
Planning and Organization
Confidentiality
CRM Platforms

Visa sponsorship

Not detected in the job text

Keywords

Raiser’s Edge NXT
Advancement Operations
Fundraising
Database Administration
Donor Database
CRM
Data Entry
Data Cleanup
Data Imports
Data Exports
Queries
Reports
Dashboards
Fundraising Analytics
Gift Processing
Gift Receipting
CRA Regulations
Recurring Giving
Pledge Reminders
Donation Reconciliation
Financial Audits
Online Donation Forms
Donor Stewardship
Prospect Research
Donor Privacy
Record Keeping
Development Events
Invitation Lists
Registration Tracking
Donor Communications

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