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Strathcona County

Administrative Assistant

370 Streambank Avenue, Strathcona Public Services Yard, Sherwood Park, AB, T8H 1N1, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Oct 14, 2026
Experience: High school diploma with a minimum of 5 years administrative experience
Posting language: English
Posted: Oct 6, 2026

Original job description

Reporting to and supporting the Supervisor, Administrative Support, this position provides administrative support to the Manager, Utilities Finance and Accounting, the Utilities Finance and Accounting branch which includes the Utility Billing function, and the department’s Occupational Health and Safety (OHS) program. Working collaboratively across the branch and department, this position contributes to a variety of operational, financial, and administrative initiatives to support departmental objectives.

The ideal candidate will excel in a dynamic and fast-paced environment, demonstrating outstanding multi-tasking abilities, communication skills, and the capacity to foster interdepartmental teamwork. This role is also responsible for assisting in the delivery and maintenance of the health and safety management system and maintaining OHS records for the department.

This posting is for 1 permanent full-time position up to 1 year

Key Responsibilities:

Maintain the Manager’s schedule including coordinating meetings, preparing meeting materials and logistics
Liaise with Manager’s direct reports to initiate appraisals, arrange one-on-one meetings, coordinate department activities
Coordinate department review and updates to OHS documents, maintain and update electronic filing systems for OHS data management requirements, e.g. safe work practices, standard operating procedures, hazard assessments, field level hazard assessments and safety data sheets; liaise with branch supervisors to ensure information is accurate and complete
Confined space entry and other OHS equipment tracking
Arrange, schedule and organize OHS training and orientation for Utilities department staff
Schedule and organize driver evaluations, immunizations, hearing tests, fit tests, confined space entry equipment maintenance and inspections for department staff
Track and follow up with action items from incident investigations, inspection reports and safety meetings
Responsible for managing Utilities Finance & Accounting branch and department OHS electronic records in SharePoint
Perform administrative tasks for the Utility Billing team (e.g. updating schedules, data entry, monitoring email, SharePoint site management etc.)

Qualifications and Skills:

High school diploma with a minimum of 5 years administrative experience
A business administration or safety certificate/diploma is an asset
Extensive knowledge of corporate and department OHS procedures and Occupational Health and Safety Act, Regulation and Code would be an asset
Excellent interpersonal and communication skills (both written and verbal)
Proven ability to prioritize tasks, manage multiple projects, and maintain a high level of organization to consistently meet deadlines
Proficient in office administration and all Microsoft Office products, specifically Word, PowerPoint, Outlook, Excel, OneNote and SharePoint
Ability to deal with confidential employee and corporate issues and maintain discretion at all times

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County: (depending on position)

Competitive salary and comprehensive benefits package, which includes:
- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance
- Retirement and pension programs
- Earned day off program
- Employee and family assistance program
Commitment to employee development, through internal and external training and development opportunities
Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

This position provides administrative support to the Utilities Finance and Accounting branch, including managing schedules and departmental initiatives. It also oversees the department's Occupational Health and Safety (OHS) program, including record maintenance, training coordination, and equipment tracking.

Requirements

Candidates must have a high school diploma and at least 5 years of administrative experience. Proficiency in Microsoft Office and knowledge of OHS regulations are highly preferred.

Skills

Administrative support
Occupational health and safety
Data management
Meeting coordination
SharePoint
Microsoft Office
Communication skills
Multi-tasking
Record keeping
Hazard assessment
Safety training coordination
Utility billing support
Confidentiality
Interpersonal skills
Time management

Benefits

Extended health and dental coverage
Health and wellness spending account
Life and disability insurance
Retirement and pension programs
Earned day off program
Employee and family assistance program
Internal and external training and development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Utilities Finance
Accounting
Occupational Health and Safety
OHS
SharePoint
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Excel
Microsoft OneNote
Hazard assessments
Safety data sheets
Utility billing
Data entry
Record management
Strathcona County
Public sector
Administrative support
Safety compliance

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