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Strathcona County

Department Purchasing and Contract Administrator

2001 Sherwood Drive, Strathcona County Hall, Sherwood Park, AB, T8A 3W7, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Reporting to the Supervisor of Department Purchasing and Contracts, this position plays a key role in supporting the department with procurement and contract management. This includes being the contract administrator for capital construction projects, life cycle, operational contracts and Fleet procurement.

This posting is for 1 temporary full-time position up to 18 months

Key Responsibilities:

Take a lead role in under threshold procurement process from initiation to completion, which includes: preparing RFx documents and sending them to potential respondents, managing the evaluation process by creating evaluation documents and tabulating scores, providing recommendations, arrange debriefs, and completing agreements
Maintain accurate records to track and analyze capital purchases
Prepare and submit competitive procurement requests to the corporate Procurement Services Branch for over threshold procurement and contract management
Assist in contract development, including County standard form templates, third party contracts, and contract amendments
Submit requests for contract numbers through the contract vault
Adhering to our internal processes and forms for procurement and contract development relating to direct award procurement and Group Purchasing Organizations
Prepare contract documents and ensuring required insurance and other supporting documents are received and routed through the required process, when required
Provide support and maintenance of ongoing updates to the department's procedures and workflows
Arrange for debriefs with vendors and stakeholders as needed
Department contract management and follow up with the corporate Contract Management Branch to maintain the corporate contract vault
Ensure all proper documentation is appropriately saved and updated
Identify and resolve accounts payable issues and provide explanations on purchases

Qualifications and Skills:

High School Diploma plus 5 years of related experience
Certificate or Diploma in Administration (or a related field) is preferred
A minimum of 3 years' experience working with contract administration
Strong software proficiency with Microsoft Office computer applications (Word/Excel, PowerPoint, M365, SharePoint), and Adobe Sign.
Strong knowledge of contract administration procedures and record-keeping
Excellent knowledge of the procurement procedures, contract and claims management
Experienced In the construction process and the use of related terminology
Knowledge of Capital Assets
Ability to analyze data and prepare recommendations
Strong analytical and critical thinking skills
Exceptional verbal and written communication skills with a high level of attention to detail

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County: (depending on position)

Competitive salary and comprehensive benefits package, which includes:
- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance
- Retirement and pension programs
- Earned day off program
- Employee and family assistance program
Commitment to employee development, through internal and external training and development opportunities
Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

This position supports the department by managing procurement processes, including RFx documentation, evaluation, and contract administration for capital and operational projects. The role also involves maintaining accurate records, resolving accounts payable issues, and ensuring compliance with corporate procurement policies.

Requirements

Candidates must have a high school diploma and at least 3 years of experience in contract administration, with a total of 5 years of related experience. Proficiency in Microsoft Office applications and strong analytical and communication skills are required.

Skills

Procurement
Contract administration
Capital construction
Fleet procurement
RFx documentation
Contract development
Data analysis
Microsoft Office
SharePoint
Adobe Sign
Record keeping
Accounts payable
Critical thinking
Communication
Attention to detail

Benefits

Extended health and dental coverage
Health and wellness spending account
Life and disability insurance
Retirement and pension programs
Earned day off program
Employee and family assistance program
Training and development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Contract Administration
Capital Assets
RFx
Fleet Procurement
Construction
Accounts Payable
Microsoft Office
SharePoint
Adobe Sign
Contract Management
Workflow
Vendor Management
Procurement Services
Compliance
Data Analysis
Critical Thinking
Administration

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