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Added 2 hours ago
Intermediate Accountant
Live Nation Entertainment
Vancouver, BC
Full-time
Working in a high-volume environment, duties consist of reviewing, investigating, and reconciling account activity, preparing journal entries, filing statutory tax slips, preparing bank…
Added 5 hours ago
Customer Care Representative
CareRx Corporation
Oakville, ON
$18 to $20 USD / hour
Full-time
Answering the telephone and all client account inquiries in a timely and professional manner
Added 6 hours ago
Pharmacy Assistant
Walmart Canada
Hamilton, ON · Waterdown, ON
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 6 hours ago
Pharmacy Assistant
Walmart Canada
Port Perry, ON
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 10 hours ago
Bakery Assistant Department Manager - Full Time
Longo's
King City, ON
Full-time
We are looking for a Bakery Assistant Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 10 hours ago
Portfolio Management Assistant
Royal Bank of Canada
Toronto, ON
Full-time
The Portfolio Management Assistant (PMA) is a role that focuses primarily on supporting the Investment Counsellor in the management of private client portfolios (primarily comprised of…
Added 11 hours ago
Administrative Assistant
RBC Dominion Securities
Timmins, ON
Full-time
…join our leading wealth management firm as an Administrative…
Added 11 hours ago
Data Analyst, Go-To-Market Sales Insights
CapitalG
Toronto, ON
Full-time
You will be the analytical partner to our Sales and account teams - someone who can translate findings into a clear narrative for both technical and non-technical audiences.
Added 11 hours ago
Early Childhood Educator
Glenlyon Norfolk School Society
Victoria, BC
$60,000 to $63,000 CAD / year
Full-time
…supporting our JK3 and JK4 classrooms and stepping into lead or assistant responsibilities when educators are away. Beyond the academic day, this role also supports our After School Care…
Added 11 hours ago
JK Assistant
Glenlyon Norfolk School Society
Victoria, BC
$36.17 to $39.17 CAD / hour
Part-time
GNS is seeking a dedicated and passionate Junior Kindergarten Assistant to join our Early Learning team. With a blended approach that incorporates Montessori and Reggio Emilia principles…
Added 12 hours ago
Administrative Assistant - Fitness, Sports and Recreation-EN
Canadian Forces Morale and Welfare Services
Cold Lake, AB
$22.2 to $24.96 CAD / hour
Full-time
Under the direction of the Community Recreation Manager, the Administrative Assistant – Fitness, Sports and Recreation assists with the organization of administration support for the…
Added 12 hours ago
Talent Acquisition Assistant
Dawn InfoTek
Toronto, ON · North York, ON
Contract
We are currently seeking ambitious Co-op students and recent graduates to join our dynamic team as a Talent Acquisition Assistant. Full training will be provided, so college and university…
Added 12 hours ago
Sustainability Data & Communications Support - Competition ID: 4844
Kwantlen Polytechnic University
Surrey, BC
Temporary
Salary Information: Student Assistant Pay Scale
Added 12 hours ago
Lead Pharmacy Assistant
Heart Pharmacy Group
Victoria, BC
$22 to $25 CAD / hour
Full-time
Heart Pharmacy Group is seeking an organized, customer-focused, and hands-on Lead Pharmacy Assistant to join our team at our Cadboro Bay Pharmacy location. This role is a great opportunity…
Added 12 hours ago
(CAN) Overnight Lead Department Manager
Walmart Canada
Saskatoon, SK
Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 12 hours ago
Early Childhood Educator
Glenlyon Norfolk School
Victoria, BC
$60,000 to $63,000 CAD / year
Full-time
…supporting our JK3 and JK4 classrooms and stepping into lead or assistant responsibilities when educators are away. Beyond the academic day, this role also supports our After School Care…
Added 12 hours ago
(CAN) Pharmacy Assistant
Walmart Canada
Lloydminster, AB
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 12 hours ago
(CAN) Overnight Lead Department Manager
Walmart Canada
Fort St. John, BC
Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 12 hours ago
(CAN) Pharmacy Assistant
Walmart Canada
London, ON
Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 12 hours ago
(CAN) Leader de nuit
Walmart Canada
Saint-Constant, QC · St Constant, QC
Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 12 hours ago
(CAN) Leader du secteur OMNI
Walmart Canada
Victoriaville, QC
Full-time
Position Summary...To assist in the leadership of the OMNI area and processes through partnership with the OMNI Assistant Manager and ensure a high level of customer service and while…
Added 12 hours ago
(CAN) Gérant de rayon leader, aliments
Walmart Canada
Victoriaville, QC
Full-time
Position Summary...The Food Lead Department Manager supports food area operations by working closely with the Food Assistant Manager to deliver a strong customer experience and efficient…
Added 12 hours ago
(CAN) Overnight Lead Department Manager
Walmart Canada
Regina, SK
Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 12 hours ago
Senior Accounting Assistant
City of Medicine Hat
Medicine Hat, AB
Full-time
As a Senior Accounting Assistant you will play a critical role in supporting the Finance Department by ensuring fiscal accountability and control. This position provides timely and accurate…
Added 13 hours ago
Portfolio Management Assistant
RBC
Toronto, ON
Full-time
The Portfolio Management Assistant (PMA) is a role that focuses primarily on supporting the Investment Counsellor in the management of private client portfolios (primarily comprised of…

Strathcona County

Finance Administrative Assistant

2001 Sherwood Drive, Strathcona County Hall, Sherwood Park, AB, T8A 3W7, Canada

Job type: Full-time
Apply by: Oct 13, 2026
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Join Financial and Strategic Services as an Administrative Assistant! This position provides support to two Managers in a high-volume department while demonstrating independence and leadership to proactively ensure that all administrative needs are met.

This posting is for one temporary full-time posting for up to 9 months

Key Responsibilities

Act as first point of contact for both Manager’s offices; record and track meeting deadlines and evaluate incoming issues
Provide calendar, email management, and correspondence support
Schedule, organize and assist with internal and external meetings, workshops and events including the preparation of agendas, minutes and related meeting and workshop materials
Administration of SharePoint sites, internal web pages, public websites and act as a subject matter expert for potential improvements
Coordinate and proofread various documents such as reports, presentations, and enclosures to ensure that they are clear and align with the report writing guidelines for Council, Executive Team and Senior Leadership Team reports
Coordinate information for reports, presentations, policies, bylaws and procedures and ensure the use of the County’s workflow system for reports
Develop innovative administrative processes and practices and assist with implementation for branch effectiveness
Monitor project or policy related documents, records, and spreadsheets
Proactively manage project tasks including sending reminders to project leads for updates
Perform procurement and contracting duties such as preparing various contracts, legal agreements, purchase orders, requisitions and requests for proposals
Ensure that the branch’s records (physical and electronic documents) are assessed and managed in line with the County’s record retention policy, including assessing files for redundancy, obsolescence and archiving
Support the review of training materials, presentations, procedures and guides for formatting, readability and County standards
Maintain role and position specific onboarding checklists and coordinate the branch onboarding and offboarding for employees

Qualifications & Skills

High school diploma with a minimum of five years related experience
Office Administration certificate or diploma is an asset
Excellent communication skills and ability to maintain a professional and positive image when working with internal and external clients (colleagues, the public, and senior administration)
Strong organization and time management skills with the ability to work under pressure and at times, with a high volume of various tasks
Excellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
Ability to work independently, negotiate priorities on short notice and promptly adapt to changes
Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook), as well as programs such as SharePoint, TEAMS, OneDrive, Visio and e-Scribe

Conditions of Employment:

Submission of a Satisfactory Criminal Record Check

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County: (depending on position)

Competitive salary and comprehensive benefits package, which includes:
- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance
- Retirement and pension programs
- Earned day off program
- Employee and family assistance program
Commitment to employee development, through internal and external training and development opportunities
Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to two managers, including calendar management, meeting coordination, and document preparation. They also manage procurement tasks, maintain records, and assist with branch onboarding and process improvements.

Requirements

Candidates must have a high school diploma and at least five years of related experience, with an office administration certificate considered an asset. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Administrative support
Calendar management
Email management
Meeting coordination
Document proofreading
SharePoint administration
Procurement
Contracting
Records management
Onboarding
Microsoft Office Suite
Time management
Customer service
Communication skills
Project coordination

Benefits

Extended health and dental coverage
Health and wellness spending account
Life and disability insurance
Retirement and pension programs
Earned day off program
Employee and family assistance program
Employee development opportunities
Well-being programs

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Financial and Strategic Services
SharePoint
Microsoft Office
Procurement
Contracting
Records Management
Onboarding
Project Management
Policy Development
Report Writing
Customer Service
Time Management
TEAMS
OneDrive
Visio
e-Scribe
Public Sector
Government
Administrative Processes

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