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Added 1 min ago
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Strathcona County

Finance Administrative Assistant

2001 Sherwood Drive, Strathcona County Hall, Sherwood Park, AB, T8A 3W7, Canada

Job type: Full-time
Apply by: Oct 13, 2026
Posting language: English
Posted: Oct 1, 2026

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Applications open in a new tab.

Original job description

Join Financial and Strategic Services as an Administrative Assistant! This position provides support to two Managers in a high-volume department while demonstrating independence and leadership to proactively ensure that all administrative needs are met.

This posting is for one temporary full-time posting for up to 9 months

Key Responsibilities

Act as first point of contact for both Manager’s offices; record and track meeting deadlines and evaluate incoming issues
Provide calendar, email management, and correspondence support
Schedule, organize and assist with internal and external meetings, workshops and events including the preparation of agendas, minutes and related meeting and workshop materials
Administration of SharePoint sites, internal web pages, public websites and act as a subject matter expert for potential improvements
Coordinate and proofread various documents such as reports, presentations, and enclosures to ensure that they are clear and align with the report writing guidelines for Council, Executive Team and Senior Leadership Team reports
Coordinate information for reports, presentations, policies, bylaws and procedures and ensure the use of the County’s workflow system for reports
Develop innovative administrative processes and practices and assist with implementation for branch effectiveness
Monitor project or policy related documents, records, and spreadsheets
Proactively manage project tasks including sending reminders to project leads for updates
Perform procurement and contracting duties such as preparing various contracts, legal agreements, purchase orders, requisitions and requests for proposals
Ensure that the branch’s records (physical and electronic documents) are assessed and managed in line with the County’s record retention policy, including assessing files for redundancy, obsolescence and archiving
Support the review of training materials, presentations, procedures and guides for formatting, readability and County standards
Maintain role and position specific onboarding checklists and coordinate the branch onboarding and offboarding for employees

Qualifications & Skills

High school diploma with a minimum of five years related experience
Office Administration certificate or diploma is an asset
Excellent communication skills and ability to maintain a professional and positive image when working with internal and external clients (colleagues, the public, and senior administration)
Strong organization and time management skills with the ability to work under pressure and at times, with a high volume of various tasks
Excellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
Ability to work independently, negotiate priorities on short notice and promptly adapt to changes
Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook), as well as programs such as SharePoint, TEAMS, OneDrive, Visio and e-Scribe

Conditions of Employment:

Submission of a Satisfactory Criminal Record Check

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County: (depending on position)

Competitive salary and comprehensive benefits package, which includes:
- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance
- Retirement and pension programs
- Earned day off program
- Employee and family assistance program
Commitment to employee development, through internal and external training and development opportunities
Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to two managers, including calendar management, meeting coordination, and document preparation. They also manage procurement tasks, maintain records, and assist with branch onboarding and process improvements.

Requirements

Candidates must have a high school diploma and at least five years of related experience, with an office administration certificate considered an asset. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Administrative support
Calendar management
Email management
Meeting coordination
Document proofreading
SharePoint administration
Procurement
Contracting
Records management
Onboarding
Microsoft Office Suite
Time management
Customer service
Communication skills
Project coordination

Benefits

Extended health and dental coverage
Health and wellness spending account
Life and disability insurance
Retirement and pension programs
Earned day off program
Employee and family assistance program
Employee development opportunities
Well-being programs

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Financial and Strategic Services
SharePoint
Microsoft Office
Procurement
Contracting
Records Management
Onboarding
Project Management
Policy Development
Report Writing
Customer Service
Time Management
TEAMS
OneDrive
Visio
e-Scribe
Public Sector
Government
Administrative Processes

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