Billings & Collections Specialist
- Vancouver, BC, Canada
• Base salary: $60,000–$80,000, depending on experience
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Job details
- Pay
- • Base salary: $60,000–$80,000, depending on experience
- Posting language
- English
Original job description
Billing & Collections Specialist
Vancouver, BC | Permanent, Full-Time
ABOUT US
STRIVE is a specialist recruitment firm offering proactive recruitment solutions in Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. We support clients ranging from small and medium-sized businesses to Fortune 500 organizations with their permanent, contract, and temporary recruitment needs.
THE CLIENT
Our client is a well-established Vancouver-based law firm with over 100 years of history and more than 200 professionals. Recognized for its collaborative culture and commitment to client service, the firm is looking to add an experienced Billing & Collections Specialist to its Finance team.
THE ROLE
Reporting to the Manager of Finance, Billing & Collections, this position will support the firm's billing operations, manage outstanding receivables and ensure accurate and timely client invoicing.
Working closely with lawyers, legal assistants, clients and the Finance team, the successful candidate will oversee day-to-day billing and collections activities while contributing to process improvements and operational efficiencies.
RESPONSIBILITIES
- Prepare, review and finalize client invoices in accordance with firm and client billing requirements
- Monitor accounts receivable, aging reports and outstanding balances
- Follow up with clients regarding overdue invoices and payment arrangements
- Liaise with lawyers, legal assistants and clients to resolve billing inquiries and discrepancies
- Submit invoices through email and electronic billing platforms
- Maintain accurate billing records and client account documentation
- Utilize Aderant Expert and related billing and collections applications
- Support internal staff with billing procedures, systems and best practices
- Collaborate with the Finance team to improve billing processes and resolve issues
- Assist with special projects and additional finance-related responsibilities
SKILLS & EXPERIENCE
- Billing and collections experience, ideally within a law firm or professional services environment
- Strong understanding of accounts receivable, billing procedures and collections practices
- Excellent communication skills and confidence engaging with clients and senior stakeholders
- Strong attention to detail, organizational skills and ability to manage competing deadlines
- Proficiency in Microsoft Office, particularly Excel, Word and Outlook
- Experience with Aderant Expert or similar billing/accounting systems is an asset
COMPENSATION & BENEFITS
- Base salary: $60,000–$80,000, depending on experience
- Vacation: Generous vacation allowance plus 5 personal days annually
- Benefits: Extended health, dental, vision, prescription coverage and life insurance
- Professional Development: Ongoing training and career development opportunities
- Culture: Regular team events, employee recognition and community initiatives
#INDSTRIVE3
More about this job
Responsibilities
The Billing & Collections Specialist will prepare and send client invoices, monitor receivables and overdue balances, and follow up with clients on payments. The role also resolves billing questions with lawyers and clients and keeps billing records accurate.
Requirements
Candidates need billing and collections experience, ideally in a law firm or professional services, with a solid grasp of accounts receivable. Strong communication, attention to detail, and Microsoft Office skills, especially Excel, are required, and Aderant Expert experience is an asset.
Skills
- Aderant Expert
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Accounts receivable
- Billing procedures
- Collections practices
- Invoicing
- Aging reports
- Client communication
- Attention to detail
- Time management
- Process improvement
- Record keeping
Benefits
- Extended health coverage
- Dental coverage
- Vision coverage
- Prescription coverage
- Life insurance
- Vacation allowance
- Professional development
- Employee recognition
Categories
- Finance & Accounting
- Legal
- Administrative
- Customer Service & Support
Keywords
- Billing
- Collections
- Accounts receivable
- Invoicing
- Aging reports
- Accounts payable
- Aderant Expert
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Law firm
- Legal billing
- Professional services
- Finance
- Client billing
- Credit control
Seniority
Mid level
Perks
- Generous paid time off
- Paid training
- Remote work allowance
Tools
- Aderant Expert
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
Languages
- English