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Added 1 min ago
UO
Manager of Operations
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director of the Kula: Library Futures Academy, the Manager of Operations provides leadership for the planning, coordination, communications, and operational infrastructure…
Added 1 min ago
AA
Chef de projet entrée en service / Entry Into Service Project Manager
Airbus Aircraft
Montreal, QC
- Full-time
Vous avez une expérience en gestion de projet , vous avez travaillé dans l'industrie aérospatiale de préférence dans un rôle de service à la clientèle et vous souhaitez évoluer et…
Added 1 min ago
CC
Fleet Clerk
Coca-Cola Canada Bottling Limited
Brampton, ON
- Full-time
…depending on job-related knowledge, role complexity, skills, experience, and internal…
Added 1 min ago
S
HRBP / HR Manager – People and Performance
SYSTRA
Toronto, ON
- Full-time
The People & Performance Manager serves as the strategic HR Business Partner to the Project Director of Design Integration within the Project LRT Alliance, supporting a complex three-way…
Added 1 min ago
A
Art Director - AntiSocial
AntiSocial
Vancouver, BC
- $95,000 to $115,000 CAD / year
- Full-time
We're looking for a talented Art Director with a strong design background to join our creative team in Vancouver.
Added 1 min ago
CR
Culinary Manager
COGIR Real Estate
Oakville, ON
- Full-time
Your collaboration will extend to working closely with the Executive Director, National Director and Regional Managers of Culinary and residents to translate culinary visions into…
Added 2 mins ago
A
Director, Business Development – Construction (Canada)
Acciona
Mississauga, ON · CAN - Mississauga Office
- Full-time
ACCIONA is seeking a highly strategic and results-driven Director of Business Development – Construction to lead growth initiatives throughout Canada.
Added 17 mins ago
EN
General Manager of Restaurants (Full-Time) - Eataly Yorkville
Eataly North America
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
…the front of house and back of house teams. Reports to the Director of Store Operations and oversees the Restaurant Assistant General Manager and the team of Restaurant Floor…
Added 17 mins ago
Quality Designer - Research & Engineering
Electronic Arts
Vancouver, BC
This is a temporary full-time role until end of June 2027, reporting to a Quality Verification Development Director.
Added 17 mins ago
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Associate Cloud Engineer
''
Florenceville-Bristol, NB
- Full-time
…secure, and monitor cloud infrastructure while gaining hands-on experience in cloud platforms, automation, and DevOps…
Added 31 mins ago
A
Executive Assistant, GTM Data & Intelligence
Autodesk
Toronto, ON
- Full-time
We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide…
Added 31 mins ago
LH
Physiotherapist
Lifemark Health Group
Pembroke, ON
- $40 to $55 CAD / hour
- Full-time
1–2+ years of outpatient clinic experience (preferred; new grads with provisional licenses are encouraged to apply!).
Added 31 mins ago
PS
Resident Care Associate
Phoenix Senior Living
Priceville, ON
- Full-time
The Resident Care Associate reports directly to the Family Experience Director, Pearl Director or the Assistant Family Experience Director.
Added 31 mins ago
PH
Manager, Business Function Products, BC Health Workday
Provincial Health Services Authority
Burnaby, BC
- Temporary
Reporting to the Director, Business Function Products, the Manager will be responsible for their designated functionality / portfolio and ensuring that requirements for all the province’s…
Added 31 mins ago
MT
Head of Performance Marketing
Mafra Talents
Vancouver, BC
- $90,000 to $100,000 CAD / year
- Full-time
This is a senior hands-on role reporting to the Marketing Director, with no direct reports. You own the work yourself.
Added 31 mins ago
F
Sr. Specialist, Custom Client Analytics
Flywheel
Toronto, ON
- Full-time
…Custom Client Analytics (CCA) solutions team. Reporting to the Director of the CCA consulting practice within Flywheel’s Commerce Intelligence team, you will play a key role in executing…
Added 31 mins ago
FH
Clinical Nurse Specialist (CNS) - Pediatric Population
Fraser Health
BC · Fraser Health, British Columbia
- Full-time
Five (5) years of recent related nursing experience, including three (3) years of recent experience in a clinical area relevant to pediatric specialty practice.
Added 46 mins ago
MO
Director of Community Development
Municipality of the County of Annapolis
Annapolis Royal, NS
- Full-time
The Director of Community Development plays a key role in overseeing the community development and recreation functions in the Municipality of the County of Annapolis. The role provides…
Added 46 mins ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Part-time
…to the position. Reports to the Nursing Supervisor or Unit…
Added 46 mins ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
…to the position. Reports to the Nursing Supervisor or Unit…
Added 46 mins ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Part-time
…to the position. Reports to the Nursing Supervisor or Unit…
Added 46 mins ago
Manager, Speciality Pharma Nurse
Bayshore
ON
Identifies, assesses, and implements new business opportunities under the direction of the Regional Operations Manager, Senior Operations Manager and National Director.
Added 46 mins ago
UO
Clinical Research Nurse
University of British Columbia
Vancouver, BC · PHC | St. Paul's Hospital - Burrard Building (SPHBB)
- $6,631.67 to $9,533.25 CAD / month
- Part-time
…employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and…
Added 46 mins ago
UO
HR & Finance Assistant
University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the HR Manager and works closely with the Administrative Director, HR Assistant Manager and the Finance Manager.
Added 1 hour ago
CO
Manager, Development Engineering
City of Nanaimo
BC · British Columbia, Canada
- Full-time
The City of Nanaimo is seeking a permanent full-time Manager, Development Engineering. Reporting to the Director, Planning & Development, the incumbent is responsible for the planning,…

STRIVE Recruitment Inc.

Executive Assistant

North Vancouver, BC, Canada

$38.00 - $43.00 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $38.00 - $43.00 / hour
Job type: Full-time
Apply by: Dec 5, 2026
Experience: 3+ years of C-Suite Executive Assistant experience
Posting language: English
Posted: Nov 5, 2026

Original job description

Executive Assistant (2-month contract, potential to extend)

North Vancouver (On-Site)

$38.00 - $43.00 / hour

About Us

STRIVE is a Vancouver based recruitment firm offering recruitment solutions in the specialist areas of Accounting & Finance, Corporate Administration, Operations & Manufacturing, and Technology. We are passionate about recruitment at STRIVE and commit to offering an upfront, genuine and consultative approach to everything we do - which is a big reason as to why we have been successful. Our proactive recruitment approach allows us to uncover high calibre professionals for niche, specialized and what are often regarded as "hard to fill" roles.

The Role

Reporting to CFO and Executive Director, Corporate Services, the Executive Assistant provides executive and administrative support to the CFO and Executive Director, Corporate Services. This position anticipates needs, manages priorities, and helps ensure the Executives are well informed, prepared and organized. The Executive Assistant will act as key liaison with Directors, staff, community members, and external stakeholders, bringing information forward diplomatically and adapting to different communication styles. The position supports the effective operation of the Executive Director’s and CFO’s offices and the Finance Department through calendar and meeting management, coordination of communications, preparation of briefing and presentation materials, meeting follow-up, and other senior administrative support. The role regularly interacts with community members and contributes to responsive and professional service to the community.

Responsibilities

Provides executive and administrative support to the Executive Director, Corporate Services and CFO.
Manages calendars, meeting requests, scheduling, travel arrangements and other administrative requirements.
Anticipates upcoming priorities, deadlines and commitments and ensures the Executives are appropriately prepared.
Prepares agendas, briefing materials, presentations and other documents as required.
Coordinates meeting follow-up, including minutes, action items and outstanding commitments.
Handles inquiries and ensures information and requests are directed and followed up appropriately.
Coordinates Council, committee and governance requirements.
Supports the Executives in preparing for Council and committee meetings, including the Finance & Audit Committee, Strategic Planning & Budgeting Committee and Corporate Services Committee.
Coordinates the preparation, review and timely submission of Council resolutions, briefing notes, presentations, reports and supporting documentation.
Maintains schedules of upcoming Council and committee requirements, deadlines, decisions and follow-up actions.
Assists with agendas, minutes, action tracking and other governance documentation as required.
Coordinates departmental reporting and key deliverables.
Coordinates the preparation and timely completion of quarterly reports, annual reports, departmental updates and other recurring reporting requirements.
Collects and organizes information from Finance team members and other departments and supports the preparation and consolidation of reporting materials.
Maintains reporting calendars, templates, deadlines and follow-up processes to ensure required deliverables are completed on time.
Supports the preparation of briefing materials, presentations and information reports for the Executives.
Manages and coordinates internal and external communications.
Acts as a key point of contact between the Executives and staff, leadership, community members and external partners.
Coordinates correspondence and ensures important information, requests and commitments are appropriately tracked and followed up.
Drafts and prepares correspondence, presentations and other communications as required.
Provides administrative coordination for the Finance Department and Corporate Services.
Coordinates administrative follow-up for projects and initiatives within Finance and Corporate Services as directed.
Supports departmental meetings, planning activities and special projects.
Identifies opportunities to improve administrative processes, workflows and information management.
Provides administrative support to the Finance team during periods of high workload or for priority initiatives.
Maintains effective records and information management.
Maintains organized departmental records, correspondence and supporting documentation.
Handles confidential and sensitive information appropriately.
Coordinates records storage, retention and destruction in accordance with Squamish Nation requirements.
Provides day-to-day coordination and support to the administration/reception function.
Adheres to workplace health and safety policies, safe work practices and procedures.
Performs other related duties as required.

Requirements

3+ years of C-Suite Executive Assistant experience
Strong writing and analytical skills, with experience preparing briefing materials, reports, presentations, correspondence, and other senior-level documents.
Experience coordinating Council, Board or committee materials, corporate or departmental reporting, and senior-level projects is preferred.
Demonstrated experience handling sensitive and confidential information with discretion.
Prior experience with the unique cultural and traditional elements of First Nations meetings is an asset.
Excellent computer skills and strong proficiency with Microsoft Office, particularly Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.
Prior experience working with a First Nation, Board, government, or similarly complex organization is preferred.

Apply About employer

More about this job

Responsibilities

Provides executive and administrative support to the CFO and Executive Director, Corporate Services, including calendar management, meeting preparation, communications, and follow-up. Coordinates Council and committee governance materials, departmental reporting, records, and administrative support for Finance and Corporate Services.

Requirements

Requires at least three years of C-suite Executive Assistant experience, strong writing and analytical skills, and discretion handling confidential information. Proficiency with Microsoft Office is required; experience with governance, reporting, First Nations organizations, or First Nations meeting traditions is preferred or considered an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Briefing Materials Preparation
Report Writing
Presentation Preparation
Governance Coordination
Council and Committee Support
Corporate Reporting
Stakeholder Communication
Confidential Information Handling
Records Management
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Meeting Management
Travel Coordination
Briefing Notes
Council Resolutions
Governance Documentation
Finance and Audit Committee
Strategic Planning and Budgeting Committee
Corporate Services Committee
Quarterly Reports
Annual Reports
Departmental Reporting
Stakeholder Communications
Correspondence
Action Tracking
Records Retention
Confidential Information
First Nations
Microsoft Office
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint
Microsoft Excel
Microsoft Word
Microsoft PowerPoint

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