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Added 4 mins ago
SG
Marketing Operations & Content Specialist
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- Full-time
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WC
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Build new counters using kit sheets provided by the Warehouse Associates as per the print provided by the Lead Specialist.
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Day Remodel Associate
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Build new counters using kit sheets provided by the Warehouse Associates as per the print provided by the Lead Specialist.
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Automation Specialist / Engineer - Process Systems & Software
Spartan Controls Ltd.
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We are currently recruiting for an Automation Specialist (Process Systems & Software) for our project execution team in Burnaby.
Added 4 mins ago
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Day Remodel Associate
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Lethbridge, AB
- Full-time
6. Build new counters using kit sheets provided by the Warehouse Associates as per the print provided by the Lead Specialist.
Added 4 mins ago
S
Part Time Product Specialist
Skechers
Hamilton, ON
- Part-time
As a Sales Associate, better known as a “Product Specialist,” at Skechers, you’re not just working a job - you’re joining a team where growth, customer connections, fashion, and comfort are…
Added 4 mins ago
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Client Engagement Representative
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- Full-time
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Added 19 mins ago
UO
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Added 34 mins ago
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Parts Planning Intern (6-Month Contract)
Liebherr-Canada Ltd.
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Added 34 mins ago
MT
Head of Performance Marketing
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Vancouver, BC
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Sr. Specialist, Custom Client Analytics
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We are seeking a Sr. Specialist to support and contribute to our Custom Client Analytics (CCA) solutions team. Reporting to the Director of the CCA consulting practice within Flywheel’s…
Added 34 mins ago
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Client Support Specialist
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Toronto, ON
- Full-time
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Field Sales Support Specialist
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Siemens
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About the role: System Testing and Agent Evaluation Specialist
Added 49 mins ago
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Specialist, Client Services
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- Full-time
The Spécialiste, Services Client / Specialist Client Services is responsible for supporting the Business Development Directors and Principals with lead generation, appointment setting,…
Added 1 hour ago
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Coordinating specialist inspections performed by subconsultants or specialist inspectors.
Added 1 hour ago
CC
Industrial Automation Specialist
Colas Canada Inc.
Toronto, ON · North York, ON
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Added 1 hour ago
IS
Business Intelligence Specialist
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STRIVE Recruitment Inc.

Executive Assistant

North Vancouver, BC, Canada

$38.00 - $43.00 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $38.00 - $43.00 / hour
Job type: Full-time
Apply by: Dec 5, 2026
Experience: 3+ years of C-Suite Executive Assistant experience
Posting language: English
Posted: Nov 5, 2026

Original job description

Executive Assistant (2-month contract, potential to extend)

North Vancouver (On-Site)

$38.00 - $43.00 / hour

About Us

STRIVE is a Vancouver based recruitment firm offering recruitment solutions in the specialist areas of Accounting & Finance, Corporate Administration, Operations & Manufacturing, and Technology. We are passionate about recruitment at STRIVE and commit to offering an upfront, genuine and consultative approach to everything we do - which is a big reason as to why we have been successful. Our proactive recruitment approach allows us to uncover high calibre professionals for niche, specialized and what are often regarded as "hard to fill" roles.

The Role

Reporting to CFO and Executive Director, Corporate Services, the Executive Assistant provides executive and administrative support to the CFO and Executive Director, Corporate Services. This position anticipates needs, manages priorities, and helps ensure the Executives are well informed, prepared and organized. The Executive Assistant will act as key liaison with Directors, staff, community members, and external stakeholders, bringing information forward diplomatically and adapting to different communication styles. The position supports the effective operation of the Executive Director’s and CFO’s offices and the Finance Department through calendar and meeting management, coordination of communications, preparation of briefing and presentation materials, meeting follow-up, and other senior administrative support. The role regularly interacts with community members and contributes to responsive and professional service to the community.

Responsibilities

Provides executive and administrative support to the Executive Director, Corporate Services and CFO.
Manages calendars, meeting requests, scheduling, travel arrangements and other administrative requirements.
Anticipates upcoming priorities, deadlines and commitments and ensures the Executives are appropriately prepared.
Prepares agendas, briefing materials, presentations and other documents as required.
Coordinates meeting follow-up, including minutes, action items and outstanding commitments.
Handles inquiries and ensures information and requests are directed and followed up appropriately.
Coordinates Council, committee and governance requirements.
Supports the Executives in preparing for Council and committee meetings, including the Finance & Audit Committee, Strategic Planning & Budgeting Committee and Corporate Services Committee.
Coordinates the preparation, review and timely submission of Council resolutions, briefing notes, presentations, reports and supporting documentation.
Maintains schedules of upcoming Council and committee requirements, deadlines, decisions and follow-up actions.
Assists with agendas, minutes, action tracking and other governance documentation as required.
Coordinates departmental reporting and key deliverables.
Coordinates the preparation and timely completion of quarterly reports, annual reports, departmental updates and other recurring reporting requirements.
Collects and organizes information from Finance team members and other departments and supports the preparation and consolidation of reporting materials.
Maintains reporting calendars, templates, deadlines and follow-up processes to ensure required deliverables are completed on time.
Supports the preparation of briefing materials, presentations and information reports for the Executives.
Manages and coordinates internal and external communications.
Acts as a key point of contact between the Executives and staff, leadership, community members and external partners.
Coordinates correspondence and ensures important information, requests and commitments are appropriately tracked and followed up.
Drafts and prepares correspondence, presentations and other communications as required.
Provides administrative coordination for the Finance Department and Corporate Services.
Coordinates administrative follow-up for projects and initiatives within Finance and Corporate Services as directed.
Supports departmental meetings, planning activities and special projects.
Identifies opportunities to improve administrative processes, workflows and information management.
Provides administrative support to the Finance team during periods of high workload or for priority initiatives.
Maintains effective records and information management.
Maintains organized departmental records, correspondence and supporting documentation.
Handles confidential and sensitive information appropriately.
Coordinates records storage, retention and destruction in accordance with Squamish Nation requirements.
Provides day-to-day coordination and support to the administration/reception function.
Adheres to workplace health and safety policies, safe work practices and procedures.
Performs other related duties as required.

Requirements

3+ years of C-Suite Executive Assistant experience
Strong writing and analytical skills, with experience preparing briefing materials, reports, presentations, correspondence, and other senior-level documents.
Experience coordinating Council, Board or committee materials, corporate or departmental reporting, and senior-level projects is preferred.
Demonstrated experience handling sensitive and confidential information with discretion.
Prior experience with the unique cultural and traditional elements of First Nations meetings is an asset.
Excellent computer skills and strong proficiency with Microsoft Office, particularly Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.
Prior experience working with a First Nation, Board, government, or similarly complex organization is preferred.

Apply About employer

More about this job

Responsibilities

Provides executive and administrative support to the CFO and Executive Director, Corporate Services, including calendar management, meeting preparation, communications, and follow-up. Coordinates Council and committee governance materials, departmental reporting, records, and administrative support for Finance and Corporate Services.

Requirements

Requires at least three years of C-suite Executive Assistant experience, strong writing and analytical skills, and discretion handling confidential information. Proficiency with Microsoft Office is required; experience with governance, reporting, First Nations organizations, or First Nations meeting traditions is preferred or considered an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Briefing Materials Preparation
Report Writing
Presentation Preparation
Governance Coordination
Council and Committee Support
Corporate Reporting
Stakeholder Communication
Confidential Information Handling
Records Management
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Meeting Management
Travel Coordination
Briefing Notes
Council Resolutions
Governance Documentation
Finance and Audit Committee
Strategic Planning and Budgeting Committee
Corporate Services Committee
Quarterly Reports
Annual Reports
Departmental Reporting
Stakeholder Communications
Correspondence
Action Tracking
Records Retention
Confidential Information
First Nations
Microsoft Office
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint
Microsoft Excel
Microsoft Word
Microsoft PowerPoint

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