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Coordonnateur des approvisionnements & contrats / Procurements & Contracts Coordinator
Keolis Canada
Montreal, Quebec
Full-time
…rigoureuse ainsi qu’à l’amélioration continue des pratiques contractuelles et…
Added 1 day ago
Legal & Commercial Coordinator
Inventa Capital Corp.
Vancouver, BC
Full-time
The Legal & Commercial Coordinator supports the VP, Legal & Commercial in the day-to-day administration of the Company's legal, commercial, governance and risk management functions. This…
Senior Technology Vendor Manager
PENN Interactive
Canada
Full-time
Strong understanding of vendor lifecycle management, contract administration, procurement processes, and governance practices.
Coordinator, Construction Services (Inspection, Testing, & Maintenance)
Defence Construction Canada
Comox, BC
Full-time
This Coordinator, Construction Services position is responsible for managing the Inspection and Technical Maintenance (ITM) contract, which supports the inspection, repair, maintenance, and…
Facility Projects Coordinator
Sturgeon County
Morinville, AB
$97,576 to $124,144 CAD / year
Temporary
The Facility Projects Coordinator supports the planning and delivery of facility capital projects by coordinating scope development, design reviews, procurement activities, construction…
Legal Operations Associate // Coordonnateur.trice aux opérations juridiques
Mistplay
Montreal, Quebec
Full-time
Own Contract Lifecycle Management: Partner with our sales, commercial, and finance teams to ensure that company contracts are assigned, stored, and managed pos-signing. Develop processes to…
Added 1 day ago
National Fleet & Disposal Co-ordinator
NAV CANADA
Ottawa, ON
Full-time
Develop, monitor, and manage fleet operating and capital budgets, forecasts, and business cases to support effective lifecycle management and cost control.
Account Coordinator
Trexo Robotics
Mississauga, ON
$55,000 to $67,000 CAD / year
Full-time
We are looking for a Account Coordinator to join our growing team. This is a new position in the clinical team. On a daily basis, you will support the post-sale customer journey, managing…
Account Coordinator
Trexo Robotics
Remote, Canada
$55,000 to $67,000 CAD / year
Full-time · Remote
We are looking for a Account Coordinator to join our growing team. This is a new position in the clinical team. On a daily basis, you will support the post-sale customer journey, managing…
Commercial Coordinator
Trillium Guideway Partners
Toronto, ON
$90,000 to $120,000 CAD / year
Full-time
Commercial Coordinator plays a pivotal role in managing contractual agreements, overseeing contract administration processes, facilitating communication and collaboration among project…
Commercial Coordinator
ACCIONA
ON · Ontario, Canada
Full-time
Commercial Coordinator plays a pivotal role in managing contractual agreements, overseeing contract administration processes, facilitating communication and collaboration among project…
Commercial Coordinator
Acciona
ON · CAN - Ontario Line North
Commercial Coordinator plays a pivotal role in managing contractual agreements, overseeing contract administration processes, facilitating communication and collaboration among project…
Manager, Systems Integration
NAV CANADA
Ottawa, ON
Full-time
Knowledge and experience in engineering and business management, including business case development, project planning, budgeting, scheduling, resource allocation, procurement, vendor…
Contracts Administrator – Project Controls
Wood
Saskatoon, SK
Full-time
The CA-PC is part of the project team specializing in the management of large construction and service contracts. The role ensures contractual compliance while providing robust project…
Cybersecurity Asset Management Specialist
Siemens
Vaughan, ON
Full-time
The Asset Management Coordinator (AMC) supports the plant-specific management of IT, OT, manufacturing, and software assets throughout their lifecycle. These assets may include production…
Supply Chain Specialist
NAV CANADA
Ottawa, ON
Full-time
Extensive hands-on experience in contracting, procurement, and supplier relationship management, including leading complex negotiations and procurement processes.
Project Coordinator
Mott MacDonald
Toronto, ON
Mott MacDonald is seeking a proactive and detail-oriented Project Coordinator to support the planning, coordination, documentation, and delivery of multidisciplinary projects. Working…
Added 1 day ago
Mobile Maintenance Planner
Skeena Gold + Silver
BC
$50 to $55 CAD / hour
Full-time
Develop long-term plans for major component replacements, rebuilds, and lifecycle management of equipment.
Project Coordinator
Government of Alberta
Calgary, AB
As our Project Coordinator, you will act as a key liaison between internal and external stakeholders, helping coordinate communication, resolve issues, and keep program activities moving…
Forestry Technician
GoodWork.ca
Mississauga, ON
Full-time
Support the Supervisor(s) and/or Forestry Coordinator(s) with coordinating and administering the complete contract lifecycle, including preparation, procurement, execution, monitoring and…
Forestry Technician
City of Mississauga
Mississauga, ON
Support the Supervisor(s) and/or Forestry Coordinator(s) with coordinating and administering the complete contract lifecycle, including preparation, procurement, execution, monitoring and…
Procurement Coordinator
Augment Resources
Vancouver, BC
$50 to $60 CAD / hour
Contract
We recruit experienced project management professionals for complex project and operational environments, supporting clients with procurement, commercial, supply chain, contract management,…
Project Coordinator - Buildings
Graham
Calgary, AB
Full-time
Graham is actively recruiting for a Project Coordinator supporting the Buildings Division. Reporting to the Operations Manager, the Project Coordinator provides essential support to project…
Operations Coordinator (Respawn Studios)
Respawn Entertainment
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
Vendor & Financial Operations: Familiarity with contract lifecycle management, purchase order generation, invoice processing, and financial approval workflows.
Added 1 day ago
Project Coordinator 3 - Water Infrastructure
Graham
Calgary, AB
Full-time
Graham is actively recruiting for a Project Coordinator to support our Infrastructure Division. Reporting to the Senior Project Manager, the Project Coordinator plays a key role in…

Sturgeon County

Facility Projects Coordinator

Morinville, AB, Canada

Pay: $97,576 to $124,144 CAD / year
Job type: Temporary
Apply by: Oct 10, 2026

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Facility Projects Coordinator manages the planning and delivery of capital projects, including renovations and building system upgrades. Key duties include coordinating design reviews, procurement, construction monitoring, and project close-out to ensure compliance with regulatory standards.

Requirements

Candidates must have a post-secondary degree or diploma in Engineering, Construction, or a related field with at least 5 years of experience in facility planning and capital project delivery. Proficiency in project management tools and experience with public-sector procurement processes are required.

Experience

5 to 10 years

Education

bachelor degree
professional certificate

Working hours

40 hours per week

Work arrangement

On-site

Skills

Project Management
Construction Administration
Procurement
Asset Management
Building Codes Compliance
Budget Monitoring
Stakeholder Engagement
Technical Writing
Risk Management
Facility Planning
Contract Management
Site Assessment
Scheduling
HVAC Systems Knowledge
Occupational Health & Safety
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Capital Projects
RFP
Tender Documents
Lifecycle Renewal
Building Codes
Fire Codes
OHS Regulations
Asset Management
PMP
CAPM
IFMA
LEED
ISO 55000
Power BI
Commissioning
Facility Condition Assessment
Infrastructure Planning
Municipal Government
Construction Management
Project Charter
Work Breakdown Structure
Change Orders
Technical Specifications
Sustainability
Public Sector Procurement
Risk Mitigation
Building Systems
HVAC
Project Sequencing

Original job description

The Facility Projects Coordinator supports the planning and delivery of facility capital projects by coordinating scope development, design reviews, procurement activities, construction monitoring, and project close-out. The role ensures projects are completed efficiently, cost-effectively, and in compliance with organizational and regulatory requirements while supporting long-term facility needs and asset management priorities.

This is a Temporary 1 year position with the potential for extension.

KEY DUTIES AND RESPONSIBILITIES

Project Preparation (15%)

Prepares and reviews RFPs, tender documents, and scope packages for facility capital projects including renovations, expansions, lifecycle renewals, and building system upgrades.
Defines project scope and conducts design reviews, site assessments, permitting coordination, and construction administration planning, including as-built documentation requirements.
Participates in procurement processes and supports or leads the selection of architects, engineers, consultants, and contractors.
Reviews facility design drawings, technical specifications, and contract documents to ensure compliance with organizational standards and applicable codes.
Assists with the preparation of procurement documentation and supports contract award processes.

Project Execution (20%)

Supports delivery of multiple facility capital projects from initiation through construction, commissioning, and close-out, ensuring alignment with approved capital plans.
Ensures cost-effective project delivery by evaluating alternative construction methods, leveraging internal resources, and optimizing project sequencing.
Ensures all designs and construction activities comply with building codes, fire codes, OHS regulations, and municipal, provincial, and federal requirements.
Coordinates project activities including design development, procurement, construction progress monitoring, and turnover documentation.
Collaborates with internal departments (Operations, IT, Health & Safety, Corporate Services) to ensure operational needs and technical requirements are incorporated into project designs.
Researches and evaluates innovative building technologies, sustainability practices, and efficient project delivery methods.
Develops communication plans including staff notifications, signage, intranet updates, and other communication mediums.
Coordinates with consultants, contractors, internal clients, and building occupants to ensure smooth project execution and minimal operational disruption.
Conducts pre-construction, progress, and post-construction meetings, verifies quantities and workmanship, and ensures compliance with tender specifications.
Responds promptly to internal customer inquiries and conducts substantial performance and final acceptance inspections, issuing required certificates.
Completes all project close-out requirements including documentation, warranty tracking, and lessons learned.

Project Monitoring, Analysis and Recommendations (25%)

Prepares and updates project schedules, charters, scope statements, work breakdown structures, and cost estimates.
Monitors and reports on project scope, schedule, budget, and risk, identifying variances and preparing year-end projections.
Tracks construction progress and identifies schedule or cost risks throughout all project phases.
Maintains accurate project records, documentation, and reporting systems, including issues logs and status updates for leadership.
Reviews project implementation and provide feedback to consultants, contractors, and internal leadership regarding quality, compliance, and performance.
Reviews and approves progress draws, change orders, and final invoices.
Supports data-driven recommendations for capital planning, infrastructure prioritization, and lifecycle renewal strategies.

Project Management (25%)

Collaborates with internal stakeholders to develop and implement asset management strategies that optimize the lifecycle of building assets.
Supports facility master planning, space utilization reviews, and long-term infrastructure planning.
Assists in assessing current and future operational space and facility requirements.
Contributes to conceptual planning for facility expansions, renovations, and infrastructure improvements.
Coordinates with departments to prioritize and sequence facility projects based on operational needs, risk, and strategic value.
Ensures compliance with corporate policies, industry standards, and best practices in facility management and construction.
Gathers and analyzes data related to building performance, asset condition, and lifecycle planning to support capital planning decisions.

Issue Resolution (10%)

Ensures all worksite and safety policies are followed and that contractors address construction deficiencies or occupant concerns.
Reviews facility-related issues (e.g., HVAC performance, drainage, accessibility) and recommends solutions through operational or capital budgets.
Coordinates with utility providers, landlords, and external agencies to support facility construction or renovation projects.
Evaluates and resolves project changes, deviations, and unforeseen conditions.
Negotiates with contractors regarding scope changes, schedule impacts, and dispute resolution in accordance with contract provisions and organizational policies.

Other Related Duties (5%)

Completes special projects as assigned by the Supervisor, Facility and Energy.
Adheres to all responsibilities outlined in the organization’s Health and Safety Management System.
Follows all corporate policies, procedures, bylaws, and values in daily work.

KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE

Municipal facility operations and infrastructure planning principles
Capital project delivery and lifecycle project methodologies
Construction administration and procurement processes
Building systems (HVAC, electrical, mechanical, structural, site infrastructure)
Asset management and lifecycle planning principles
Building codes, standards, and regulatory requirements
Occupational Health & Safety legislation and construction safety practices
Public sector procurement and governance frameworks
Risk management principles in capital project environments
Post-secondary degree or diploma in one of the following:
Engineering
Construction Management
Facilities Management
Architecture
Project Management
Or a related discipline from an accredited institution
Strong project management, organizational, and time management skills
Analytical and problem-solving abilities
Strong verbal and written communication skills
Ability to work with technical and non-technical stakeholders
Ability to facilitate meetings, discussions, and coordination activities
Strong understanding of risk awareness and operational coordination
Ability to manage changing priorities and multiple concurrent projects
Strong stakeholder engagement and relationship management skills
Proficiency in Microsoft Office and project management/reporting tools
Minimum 5 years of progressively responsible experience in:
Facility planning
Capital project delivery
Municipal infrastructure or construction environments
Operational facility projects
Minimum 3 years of experience supporting or leading project coordination activities on multi-disciplinary teams
Experience managing multiple concurrent projects with competing priorities
Experience working with consultants, contractors, and public-sector procurement processes

The following are considered assets or preferences in this position:

Understanding of facility condition assessments and building audits
Knowledge of construction in occupied or operational facilities (phasing/maintaining operations)
Familiarity with commissioning and operational transition processes
Awareness of emergency service, fleet, or public works operational environments
Knowledge of capital prioritization frameworks and infrastructure risk concepts
Understanding of grant funding programs for municipal infrastructure
Awareness of integrated facility security planning concepts
PMP or CAPM designation
Facility management certification (e.g., IFMA)
LEED or sustainability training
Asset management training (e.g., ISO 55000 exposure)
Construction management certification or professional development courses
Procurement or contract management training
Advanced training in project management tools or data systems (e.g., Power BI, scheduling tools)
Experience working in active/occupied operational environments during construction
Ability to interpret drawings, specifications, and technical documentation
Strong technical writing and reporting skills
Experience supporting business cases or capital justification documents
Strong negotiation skills with consultants and contractors
Experience coordinating cross-departmental municipal projects
Ability to identify operational inefficiencies and translate into facility solutions

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