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Added 3 hours ago
MD
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Sturgeon Public School Division

Administrative Assistant

Morinville, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Working hours: 40 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

We're hiring: Administrative Assistant Organized. Professional. Dependable.

Be the welcoming face of Four Winds and help keep operations running smoothly. Sturgeon Public Schools is seeking a Full-Time Temporary Administrative Assistant 3 for Four Winds .

This position is central to the smooth and effective operation of the school. As the administrative backbone of the office, you ensure that students, staff, and families experience clear communication, efficient processes, and responsive support each day. Your work keeps critical systems accurate and up to date, supports staffing continuity through absence management, and helps ensure compliance with provincial reporting requirements. In many ways, you are the connector between classroom activity, school leadership, and central services, helping the entire school function as one coordinated system focused on student success.

Four Winds Public School is located in Morinville and is home to 510 students in grades 5 to 9. Students at Four Winds are engaged through inquiry learning. Thought-provoking questioning and guiding frameworks help students engage with, understand, and solve problems creatively and critically. The school offers many exciting programs, including French Immersion, Sport for Life, STEAM Academy, Performance Academy, and Band. The school's design is to enable students to connect with nature through an outdoor classroom, a learning garden, and an Amphitheatre. This assignment is subject to change based on operational requirements.

What You'll Be Doing

Provide professional administrative and clerical support to the school administration
Liaise with Central Office, Alberta Education, and other public organizations
Maintain and administer student data systems, including PowerSchool and PASI
Coordinate and track staff absences and casual coverage
Support school communication, including newsletters, website updates, and correspondence
Provide reception services and assist with daily office operations
Perform other duties as assigned by the Principal to support school functions

What Success Looks Like

The school office operates smoothly, efficiently, and with minimal disruption
Student data and records in systems such as PowerSchool and PASI are accurate, current, and well-maintained
Staff absences and casual coverage are coordinated effectively, ensuring continuity of learning
Communication with families, staff, and external partners is timely, clear, and professional
Office inquiries are handled with confidence, warmth, and strong problem-solving skills
Administrative processes are well-organized, proactive, and support overall school operations
School communications (newsletters, website updates, correspondence) are consistent and aligned with school priorities
You are recognized as a reliable and trusted point of contact within the school community
You contribute positively to a collaborative, respectful, and welcoming office environment

What You Bring

Administrative Assistant Diploma (required)
Proficiency with Microsoft Office, Google Suite, PowerSchool, PASI, SchoolEngage, and Canva
Exceptional organizational, communication, and interpersonal skills
Energetic and enthusiastic approach with attention to detail
TCIS and First Aid certification
Ability to work effectively both independently and as part of a team
A combination of relevant education and experience may be considered
Clear Criminal Record with Vulnerable Sector Check

Why Join Sturgeon Public Schools?

We pride ourselves on doing things a little differently. Here's what sets us apart:

Welcoming, community-focused schools rooted in strong relationships
Whole-child approach supporting academic, social, and emotional growth
Collaborative environments where staff feel supported and valued
Innovative use of technology to enhance learning
Safe, caring, and inclusive spaces where students thrive

Important to Note

1.0 FTE (40 hours/week)
A valid driver's license and reliable vehicle are required
Applications will be accepted through Apply to Education
Only shortlisted candidates will be contacted.

Apply About employer

More about this job

Responsibilities

Provide administrative and clerical support, manage student data and records, coordinate staff absences and casual coverage, and handle reception and daily office operations. Liaise with central and external organizations and maintain clear school communications through newsletters, website updates, and correspondence.

Requirements

An Administrative Assistant Diploma is required, along with proficiency in Microsoft Office, Google Suite, PowerSchool, PASI, SchoolEngage, and Canva. The role also requires strong organizational, communication, and interpersonal skills, TCIS and First Aid certification, and a clear Criminal Record with Vulnerable Sector Check; relevant education and experience may be considered.

Skills

Administrative Support
Clerical Support
Organization
Communication
Interpersonal Skills
Microsoft Office
Google Suite
PowerSchool
PASI
SchoolEngage
Canva
Student Records Management
Staff Absence Coordination
Reception
Problem-Solving
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Google Suite
PowerSchool
PASI
SchoolEngage
Canva
TCIS Certification
First Aid Certification
Criminal Record Check
Vulnerable Sector Check
Student Data Systems
Student Records
Staff Absence Management
Casual Coverage
School Administration
Clerical Support
Reception Services
School Communications
Newsletters
Website Updates
Alberta Education
Provincial Reporting Requirements
Inquiry Learning
French Immersion
STEAM Academy

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