Senior SCM Subcontract Specialist

Short Description

Subsea7 is looking for a Senior SCM Subcontract Specialist to join the team based in our St John’s, Canada office on a full-time, permanent basis.

Due to current restrictions this role is open only to external candidates with a right to work in Canada and who are based in or open to relocating permanently to the local area, however for any internal candidates who apply who don’t have a right to work in Canada we can consider your application and would encourage you to reach out the recruitment team for an initial discussion.

Candidates will be expected to demonstrate practical experience with complex EPCI projects and associated knowledge to support contractual/legal and tendering activities. Responsible for developing and implementing plans for assigned projects, the role will procure critical or complex permanent goods or services along with contributing to or owning tendering activities.

What will you be doing?

The role of Senior SCM Subcontract Specialist will be highly varied, but some of the key responsibilities include:

• Ensure compliance with all Supply Chain policies, process, systems and procedures.
• Oversee major EPIC project subcontracts during the execution phase, coordinating with other functions and stakeholders as needed.
• Directly contribute to the company’s definition of SCM strategies and goals and the meeting of these.
• Work in close collaboration with other functions of the project.
• Contribute to the establishment of the Bidders List in accordance with the Approved Vendors Lists.
• Contribute to the selection, management and performance monitoring of Vendors.
• Prepare Expression of Interest / Request for Quotations / Invitation to Tenders for goods and services in line with, allocated budgets, quality and delivery targets.
• Ensure that all project subcontracts for the project provide best value and contractual position with regards to risk evaluation, budget adherence and delivery.
• Prepare and coordinate the placement of subcontracts/purchase orders that ensures compliance with procurement strategies and project procurement plan.
• Implement and run the project procurement plan meetings on a weekly basis.
• Organize KOM (Kick off Meetings) and attend PPM (Pre-production Meetings) with Vendors.
• Follow up the weekly progress of complex/critical packages awarded to suppliers.
• Ensure the follow-up of actions from the weekly progress meeting with relevant functions within the Project.
• Expedite orders and ensure all documentation are received on time.
• Expedite invoices and close out of projects in timely manner.
• Negotiate any disputes that may arise in the supply chain.
• Responsible for managing procurement budget and provide monthly cost reports.
• Deliver briefs, updates and reports as and when required.
• Complete an evaluation of a supplier’s performance / lessons learned with the project team as appropriate.
• Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement.
• Willingly support other project team members with challenging subcontracts, any issue for escalation, general issues, dispute resolution, or for competence development and be able to see the “bigger picture” with regards to any interfaces.
• Assist with any other duties that may be required for effective business delivery.

What experience would we like you to have?

Please note, if you don’t tick all the boxes below but believe you have some of the relevant skills and experience, we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.

• Demonstrable experience at a senior or equivalent level in relevant supply chain management roles in the Subsea or Oil and Gas Industry.
• Experience with pre and post award in an EPCI environment.
• Experience in supporting EPCI Tenders within SCM.
• High level of communication and interpersonal skills with ability to demonstrate effective negotiation skills and supplier management.
• Detail‑focused, organised, and able to demonstrate experience working with shifting deadlines working in a busy global environment.
• Proficient in MS Office; SAP / SAP Ariba experience welcomed.
• Motivated, solutions-driven mindset focused on continuous improvement.