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Liaise with Trainers and Recruiters to ensure all required Driver Qualification, Training File and Medical File documentation is secured, complete, scanned into Beacon and filed accordingly…
Safety Administrator
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Acheson, AB
Full-time
Liaise with Trainers and Recruiters to ensure all required Driver Qualification, Training File and Medical File documentation is secured, complete, scanned into Beacon and filed accordingly…
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Summit LLC

Safety Administrator

Acheson, AB, Canada

Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Safety Administrator is responsible for managing driver qualification files, ensuring regulatory compliance, and maintaining accurate documentation for school bus drivers and monitors. They also monitor accident trends, investigate incidents, and support safety training initiatives to ensure operational excellence.

Requirements

Candidates must have a high school diploma or equivalent, with some college preferred, and possess strong organizational and computer literacy skills. A clean driving record for the past 36 months and the ability to obtain relevant state or company-specific instructor certifications are required.

Experience

2 to 5 years

Education

high school

Working hours

40 hours per week

Work arrangement

On-site

Skills

Safety administration
Compliance documentation
Data entry
Accident investigation
Record keeping
Reporting
Leadership
Interpersonal skills
Organizational skills
Time management
Coaching
Mentoring
Microsoft Office
Transportation software
Presentation skills

Visa sponsorship

Not detected in the job text

Keywords

Safety Administration
Compliance
Driver Qualification
Beacon
Sedgewick
Compass
Accident Investigation
Regulatory Compliance
Transportation
School Bus
Data Integrity
KPI Reporting
Safety Meetings
First Aid
MS Office
Word
Excel
Outlook
PowerPoint
Onboarding
Documentation
Record Management
Performance Data
Training
Incident Reporting

Original job description

Stock Transportation Ltd. (a subsidiary of Summit School Services) operates more than 2,800 school buses and serves 35+ school districts throughout Ontario and Alberta. Our corporate office, located in Markham ON, houses the administrative and support functions for the company. Stock Transportation has a strong record of success and decades of experience in pupil transportation. With the support of Summit School Services, we are continually focused on delivering our service promise: Getting students to school safely, on time and ready to learn®.

To ensure all regulatory, legislative, contract and Stock/ Summit School Services required compliance documentation is secured for all Driver and Monitor files in order to ensure only qualified drivers and monitors transport students and passengers.

Responsibilities

Liaise with Trainers and Recruiters to ensure all required Driver Qualification, Training File and Medical File documentation is secured, complete, scanned into Beacon and filed accordingly in a timely and accurate manner when onboarding new drivers.
Proactively review Beacon reports in order to manage upcoming expiry of qualifying, training, or medical documents requirements such as license renewal, School Bus Driver Improvement Course, First Aid, Medicals, Abstract, Annual BTW Evaluations etc. so that no documentation is past due of requirement date.
Ensure ongoing receipt of hard copy documents are uploaded to Beacon and then filed in a timely manner.
Ensure only active driver files are kept on hand by reviewing employee status monthly.
Monitor and provide reports to the STS/STM on a weekly basis regarding drivers with 2 or more accidents in a 24 month period, accident/injury trends,
Assist in investigating driver behaviour issues/ complaints received by the CSC.
Ensure accuracy of Safety Award recipient list and order and receive appropriate awards for the CSC.
Liaise with payroll/ Operations regarding driver status issues such as leave of absence, termination, new driver, lost time injury etc.
Enter accident and injury information into Sedgewick and other platforms in a timely manner as required.
Enter employee performance and training data into Compass in a timely manner to ensure integrity of information.
Ensure Accident and Injury Investigation Forms are filled out completely and any required Post accident BTW evaluation or Accident Collision Review and Follow up documentation is complete and included in the accident/ injury file prior to filing.
Assist in planning and supporting monthly safety meetings, Start up, SBDIC courses, First Aid and other driver and monitor training and events as required.
Track and enter non-GPS mileage for monthly KPI reporting.
Exhibits the highest ethical best practices and personal integrity; Shares concerns about suspicious or inappropriate behavior with their supervisor or manager.

Qualifications

High School diploma or equivalent. Some college preferred.
Must complete state certification program or Stock's Training Academy for school bus driver instructor. Equivalent work experience as a Trainer can be substituted as appropriate
No preventable accidents in the past 36 and acceptable driving performance in the past 36 months is required
Strong working knowledge of MS Office Software (Word, Excel, Outlook, PowerPoint, etc.) and transportation related software
Strong leadership skills and interpersonal skills
Strong organizational and group presentation skills
Well-developed multi-tasking and time management skills
Ability to provide direction, coaching and mentoring to employees while creating an environment that encourages and values input and feedback
Ability to respond to unanticipated events to ensure excellence in customer service
Ability to Investigate claims and incidents of questionable conduct, accidents etc.
Computer literacy skills in word processing and spreadsheets

Stock Transportation has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. Stock Transportation is committed to promoting the protection and safeguarding of all children and passengers.

Summit School Services LLC, and its subsidiaries and affiliates, including Stock Transportation Ltd. are an equal opportunity employer and are committed to fostering an inclusive, accessible, and barrier-free environment. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

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