Office & administration jobs in Canada

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Added 14 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
SS
Administrative Coordinator
Summit Search Group
Winnipeg, MB
- Full-time
Added 14 days ago
A
Interim Office Manager
AccorHotel
Jasper, AB
- Full-time
Previous experience in office management, executive assistance, business administration or a related coordination role, preferably within hospitality.
Added 14 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Meadow Lake, SK
Department: Community Health Services Administration
Added 14 days ago
W
Home Modification Contract Specialist
WCB-Alberta
AB · Edmonton - Millard Health
- Full-time
The successful candidate must reside in Alberta and be able to work in person from our Edmonton Millard Health office as required
Added 14 days ago
Administrative Officer 1
Winnipeg Regional Health Authority
Winnipeg, MB
Business Administration diploma or Health Services Leadership and Management certificate preferred.
Added 14 days ago
TT
Chief Administrative Officer (CAO)
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
Administration: Build and maintain an effective TteS Administration in collaboration with the CFO and COO.
Added 14 days ago
CO
Library Service Assistant 1/2 Circulation Assistant
City of Winnipeg
Winnipeg, MB
- Part-time
IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada
Added 14 days ago
SI
Retail Operations Supervisor
Staples Inc.
Edmonton, AB
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 14 days ago
VS
Operations Supervisor-Toronto Eaton Centre
Victoria’s Secret & Co.
Toronto, ON
- Full-time
Added 14 days ago
Health Records Clerk - Family Practice Health Centre
Women's College Hospital
Toronto, ON
Applicants must reside and be legally eligible to work in Ontario · Day shifts, 8:00 a.m
Added 14 days ago
GC
Administrative Assistant, Maintenance (Temporary)
Glencore Canada
Elkford, BC
- $56,000 CAD / year
- Temporary
Strong knowledge of Microsoft Office Suite®: Word, Excel, PowerPoint, and Sharepoint
Added 14 days ago
W
Corporate Procurement Specialist
Worley
AB
- Full-time
Demonstrated experience with competitive bidding, supplier evaluation, purchase order preparation and administration, expediting, invoice discrepancy resolution, and order closeout.
Added 14 days ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 14 days ago
AC
Assistant Vice President - Catastrophe Management Analyst
Aon Corporation
Toronto, ON
- Full-time
This is a hybrid role with the flexibility to work both virtually and from our Toronto, Ontario office, in line with our in‑country Smart Working policy.
Added 14 days ago
SJ
Admin Assistant CM 4M Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
Graduate of a recognized office Administration program and/or an equivalent combination of education and experience
Added 14 days ago
A
Change Management Consultant
Altis
Oshawa, ON
- $50 to $65 CAD / hour
- Contract
University degree in business, communications, human resources, organizational development, psychology, public administration, or an equivalent combination of education and experience.
Added 14 days ago
AE
Office Manager
Anova Exploration Corp.
Calgary, AB
- Full-time
Anova is seeking an Office Manager to run its head office in downtown Calgary. The Office Manager owns how the office works day to day, from reception and the building to vendors,…
Added 14 days ago
IH
Patient Registration/Cashier/Health Records Clerk
Interior Health Authority
Oliver, BC
- Full-time
This position works rotating shifts; 07:00 to 15:00, 08:00 to 16:00, 12:00 to 20:00, 16:00 to 20:00
Added 14 days ago
SL
Assistant Corporate Secretary
Smith Legal Search
Vancouver, BC
- $110,000 to $140,000 CAD / year
- Full-time
Assistant Corporate Secretary | Vancouver | In-Office
Added 14 days ago
PE
Administrative Assistant
PTW Energy Services
Hinton, AB
- Full-time
Ordering office supplies for the business unit.
Added 14 days ago
PC
Administrative Assistant
PwC Canada
Toronto, ON
- Full-time
Experience in customer service, administration, or a related role, with transferable skills relevant to the position. Previous experience in a partnership or professional services firm is…
Added 14 days ago
PC
Administrative Assistant
PwC Canada
Calgary, AB
- Full-time
Experience in customer service, administration, or a related role, with transferable skills relevant to the position. Previous experience in a partnership or professional services firm is…
Added 14 days ago
PC
Administrative Assistant
PwC Canada
Montreal, QC
- Full-time
Experience in customer service, administration, or a related role, with transferable skills relevant to the position. Previous experience in a partnership or professional services firm is…

Summit Search Group

Administrative Coordinator

Winnipeg, MB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Summit Search Group has been retained by Native Addictions Council of Manitoba (NACM) on the recruitment of their next Administrative Coordinator. NACM is a community-based non-profit organization dedicated to supporting Indigenous individuals, families, and communities through culturally grounded programming and services. Rooted in respect for Indigenous traditions, teachings, and healing practices, the organization works collaboratively with community members, partners, and funders to promote wellness, resilience, and self-determination. They are committed to upholding integrity, accountability, and cultural safety in all aspects of their work.

The Administrative Coordinator provides high-level, confidential administrative support to the Executive Director and Board of Directors, playing a critical role in the day-to-day functioning of the organization. This position is central to ensuring the effective coordination of organizational operations, governance activities, and internal and external communications, while supporting leadership in achieving strategic and operational goals. The ideal candidate is highly organized, detail-oriented, and professional, with a strong understanding of Indigenous communities, cultural values, and the importance of maintaining respectful and appropriate boundaries within a community-based environment.

The Administrative Coordinator must exercise sound judgment in all aspects of their work, maintain strict confidentiality when handling sensitive information, and demonstrate a high level of integrity and discretion. Working closely with the Executive Director, this role requires the ability to balance direction with initiative, proactively anticipating needs, managing competing priorities, and adapting to changing demands in a dynamic and fast-paced setting. The successful candidate will be a reliable and collaborative team member who contributes to a well-organized, efficient, and respectful workplace.

Key Responsibilities:

Provide comprehensive administrative support to the Executive Director, including calendar management, correspondence, travel coordination, and meeting preparation.
Coordinate Board of Directors activities, including agenda development, board packages, minute-taking, maintaining records, and supporting board governance processes.
Organize and support major organizational events such as Annual General Meetings, open houses, graduations, and community gatherings.
Prepare, edit, and manage documents including reports, presentations, funding-related materials, and government filings with a high level of accuracy and attention to detail.
Maintain confidential records and handle sensitive information with discretion in all interactions with leadership, staff, and external partners.
Develop and maintain organized filing systems, contact databases, and administrative processes to support operational efficiency.
Support basic budget tracking and administrative coordination related to events and organizational activities.
Communicate professionally with internal and external stakeholders, ensuring timely, respectful, and accurate responses while redirecting inquiries appropriately.
Prepare and manage professional social media content and marketing materials, ensuring brand consistency and clear communication.

Qualifications:

Demonstrated experience in an administrative or executive support role, preferably within a non-profit organization serving Indigenous communities.
Knowledge and understanding of Indigenous cultures, traditions, and community dynamics; ability to work respectfully within this context.
Strong professionalism, including the ability to maintain boundaries and uphold ethical standards in a community-based environment.
Proven ability to handle confidential and sensitive information with a high level of discretion.
Excellent written and verbal communication skills, with strong attention to detail in documentation and reporting.
Advanced organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

For more information, to receive a full job description or to submit your resume, please reach out to Matt Erhard at Summit Search Group, matt.erhard@summitsearchgroup.com

Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential administrative support to the Executive Director and coordinate Board activities, including meetings, records, and governance processes. Organize organizational events, prepare documents and reports, maintain administrative systems, support basic budget tracking, and manage stakeholder communications and professional marketing content.

Requirements

Candidates should have administrative or executive support experience, preferably in a non-profit serving Indigenous communities, and demonstrate cultural understanding, professionalism, and discretion. Strong communication, documentation, organization, and time-management skills are required to handle sensitive information and competing priorities.

Skills

Executive Administrative Support
Calendar Management
Board Coordination
Minute-Taking
Document Preparation
Confidentiality
Records Management
Event Coordination
Budget Tracking
Written Communication
Verbal Communication
Time Management
Organization
Stakeholder Communication
Social Media Content
Indigenous Cultural Awareness

Visa sponsorship

Not detected in the job text

Hiring contact

Matt Erhard

Hiring contact email

matt.erhard@summitsearchgroup.com

Keywords

Executive Support
Administrative Coordination
Board Governance
Calendar Management
Correspondence
Travel Coordination
Meeting Preparation
Agenda Development
Board Packages
Minute-Taking
Records Management
Annual General Meetings
Event Coordination
Reports
Presentations
Funding Materials
Government Filings
Confidential Information
Filing Systems
Contact Databases
Budget Tracking
Stakeholder Communication
Social Media
Marketing Materials
Non-Profit Organization
Indigenous Communities
Cultural Safety
Community-Based Programming

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Office & administration jobs in Canada

Administrative Assistant 4 - Street Crime Unit (up to two year term)