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Added 10 mins ago
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Allocations Coordinator - NAM
ARC'TERYX
North Vancouver, BC
- Full-time
As an Allocations Coordinator, you play an integral part of the sales and distribution process, working alongside Wholesale Territory Managers, Brand Store and Factory Outlet teams. You…
Added 25 mins ago
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Intellectual Property Coordinator
AstraZeneca
Mississauga, ON · Canada - Mississauga
- Full-time
Serve as an IP Coordinator, supporting the intellectual‑property team in a range of administrative and operational activities. Work under the direct supervision of more senior IP…
Added 25 mins ago
TT
Merchandise Processing Coordinator Full Time Marshalls - Upper James
The TJX Companies, Inc.
Hamilton, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 25 mins ago
Coordinator, Government Affairs
Independent Electricity System Operator
Canada
…government-facing activities through research, analysis, briefing material development, calendar management, correspondence coordination, approval tracking, project coordination, and issue…
Added 25 mins ago
Superintendent - Civil Construction
EBC Inc.
Sudbury, ON · Greater Sudbury (New Sudbury), Ontario
assist the Site / General Superintendent in the development of the on-site
Added 25 mins ago
FE
Office Administrator
Falcon Equipment
Nanaimo, BC
- Full-time
If you’re an experienced Office Administrator, Administrative Assistant, Office Coordinator, or Service Administrator with strong organizational, communication, and customer service skills,…
Added 25 mins ago
CA
Office Coordinator
Construction Association of Saskatchewan (CASK)
Saskatoon, SK
- Full-time
…province to advocate for fair procurement, support workforce development, and advance a healthy, competitive construction industry. Our work spans advocacy, education, industry leadership,…
Added 25 mins ago
VC
Health And Safety Coordinator
VanMar Constructors ON Inc.
Guelph, ON
- Full-time
…we work. We are looking for an experienced Health & Safety Coordinator to join our team and support our construction projects throughout the Kitchener Waterloo and GTA…
Added 26 mins ago
OC
Bilingual Billing Coordinator
Options Consulting Solutions
Montreal, QC
- Full-time
…environment. They are looking for an experienced Bilingual Billing Coordinator to provide billing and invoicing support. This opportunity is ideal for someone who is highly organized,…
Added 26 mins ago
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General Manager
W3Global
Vancouver, BC
- $130,000 to $160,000 CAD / year
- Full-time
You'll start with a small team and build it: a PM/Estimator, a Project Coordinator, a General Superintendent, Superintendents and a field crew of 20-40 (carpenters, equipment operators,…
Added 40 mins ago
VC
Food Service Worker
Vancouver Coastal Health
Vancouver, BC
- $25.82 CAD / hour
- Part-time
…patients, residents, families, visitors and staff. Reporting to the Coordinator and/or the Manager, Food Services, and with work direction from the Food Service Supervisor, and/or the Cook,…
Added 40 mins ago
TM
Winter Warming Program Assistant
The Mustard SEED Society
Edmonton, AB
- Full-time
Reporting to the Community Impact Centre Manager, the Program Assistant is responsible for the implementation and development of programs at the Community Impact Centres (CIC). This role…
Added 40 mins ago
Client Service Coordinator
Bayshore
Belleville, ON
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 40 mins ago
Client Service Coordinator
Bayshore
Kingston, ON
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 54 mins ago
Occupational Safety & Health Educator
City of Brandon
Brandon, MB
Under the direction of the Safety and Health Coordinator, the Safety and Health Educator supports the development, implementation, administration and continuous improvement of the City’s…
Added 54 mins ago
FAM Coordinator - Winter 2026/27
Sunshine Village Corporation
Banff, AB
The Media & FAM Coordinator is a highly visible, guest-facing role responsible for showcasing the resort to guests, media, influencers, and community partners. This position combines event…
Added 54 mins ago
RB
Junior Service Agreement Coordinator
Reid Brothers Plumbing & Heating Ltd.
Vancouver, BC
- Full-time
Job Title: Junior Service Agreement Coordinator
Added 54 mins ago
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Marketing Coordinator (Graphic Design & Video Production)
Penny Appeal Canada
Mississauga, ON
- Contract
Penny Appeal Canada is seeking a creative, organized, and detail-oriented Marketing Coordinator (Graphic Design & Video Production) to join our Marketing Department on a three-month,…
Added 54 mins ago
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Risk Coordinator (Construction)
PACT
ON · Mississauga, Ontario
- Full-time
…Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada’s…
Added 54 mins ago
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Gallery Activation Lead (24-month Contract)
Royal Ontario Museum
Toronto, ON
- $29.76 to $34 CAD / hour
- Part-time
Under the supervision of the Manager, Gallery Engagement and working closely with the Gallery Activation Coordinator, you will provide daily guidance to Gallery Assistants and volunteers as…
Added 54 mins ago
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Business Development Representative (2026-397-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Competition #2026-397-CP Business Development Representative (2026-397-CP)
Added 54 mins ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Competition #2026-402-CP Business Development Representative (2026-402-CP)
Added 55 mins ago
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Project Coordinator
Moment Factory
Montreal, QC
- Full-time
Support Producers in their business development.
Added 55 mins ago
BG
Sales Coordinator - Agriculture
Brandt Group of Companies
Rocky View No 44, AB · Rocky View County, AB
- Full-time
The Sales Coordinator - Agriculture is responsible for providing sales support to the whole sales team by managing administrative tasks, coordinating customer inquiries, and ensuring smooth…
Added 55 mins ago
BG
Sales Coordinator
Brandt Group of Companies
Calgary, AB
- Full-time
Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Calgary Construction and Forestry location.

Summit Search Group

Administrative Coordinator

Winnipeg, MB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Summit Search Group has been retained by Native Addictions Council of Manitoba (NACM) on the recruitment of their next Administrative Coordinator. NACM is a community-based non-profit organization dedicated to supporting Indigenous individuals, families, and communities through culturally grounded programming and services. Rooted in respect for Indigenous traditions, teachings, and healing practices, the organization works collaboratively with community members, partners, and funders to promote wellness, resilience, and self-determination. They are committed to upholding integrity, accountability, and cultural safety in all aspects of their work.

The Administrative Coordinator provides high-level, confidential administrative support to the Executive Director and Board of Directors, playing a critical role in the day-to-day functioning of the organization. This position is central to ensuring the effective coordination of organizational operations, governance activities, and internal and external communications, while supporting leadership in achieving strategic and operational goals. The ideal candidate is highly organized, detail-oriented, and professional, with a strong understanding of Indigenous communities, cultural values, and the importance of maintaining respectful and appropriate boundaries within a community-based environment.

The Administrative Coordinator must exercise sound judgment in all aspects of their work, maintain strict confidentiality when handling sensitive information, and demonstrate a high level of integrity and discretion. Working closely with the Executive Director, this role requires the ability to balance direction with initiative, proactively anticipating needs, managing competing priorities, and adapting to changing demands in a dynamic and fast-paced setting. The successful candidate will be a reliable and collaborative team member who contributes to a well-organized, efficient, and respectful workplace.

Key Responsibilities:

Provide comprehensive administrative support to the Executive Director, including calendar management, correspondence, travel coordination, and meeting preparation.
Coordinate Board of Directors activities, including agenda development, board packages, minute-taking, maintaining records, and supporting board governance processes.
Organize and support major organizational events such as Annual General Meetings, open houses, graduations, and community gatherings.
Prepare, edit, and manage documents including reports, presentations, funding-related materials, and government filings with a high level of accuracy and attention to detail.
Maintain confidential records and handle sensitive information with discretion in all interactions with leadership, staff, and external partners.
Develop and maintain organized filing systems, contact databases, and administrative processes to support operational efficiency.
Support basic budget tracking and administrative coordination related to events and organizational activities.
Communicate professionally with internal and external stakeholders, ensuring timely, respectful, and accurate responses while redirecting inquiries appropriately.
Prepare and manage professional social media content and marketing materials, ensuring brand consistency and clear communication.

Qualifications:

Demonstrated experience in an administrative or executive support role, preferably within a non-profit organization serving Indigenous communities.
Knowledge and understanding of Indigenous cultures, traditions, and community dynamics; ability to work respectfully within this context.
Strong professionalism, including the ability to maintain boundaries and uphold ethical standards in a community-based environment.
Proven ability to handle confidential and sensitive information with a high level of discretion.
Excellent written and verbal communication skills, with strong attention to detail in documentation and reporting.
Advanced organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

For more information, to receive a full job description or to submit your resume, please reach out to Matt Erhard at Summit Search Group, matt.erhard@summitsearchgroup.com

Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.

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More about this job

Responsibilities

Provide confidential administrative support to the Executive Director and coordinate Board activities, including meetings, records, and governance processes. Organize organizational events, prepare documents and reports, maintain administrative systems, support basic budget tracking, and manage stakeholder communications and professional marketing content.

Requirements

Candidates should have administrative or executive support experience, preferably in a non-profit serving Indigenous communities, and demonstrate cultural understanding, professionalism, and discretion. Strong communication, documentation, organization, and time-management skills are required to handle sensitive information and competing priorities.

Skills

Executive Administrative Support
Calendar Management
Board Coordination
Minute-Taking
Document Preparation
Confidentiality
Records Management
Event Coordination
Budget Tracking
Written Communication
Verbal Communication
Time Management
Organization
Stakeholder Communication
Social Media Content
Indigenous Cultural Awareness

Visa sponsorship

Not detected in the job text

Hiring contact

Matt Erhard

Hiring contact email

matt.erhard@summitsearchgroup.com

Keywords

Executive Support
Administrative Coordination
Board Governance
Calendar Management
Correspondence
Travel Coordination
Meeting Preparation
Agenda Development
Board Packages
Minute-Taking
Records Management
Annual General Meetings
Event Coordination
Reports
Presentations
Funding Materials
Government Filings
Confidential Information
Filing Systems
Contact Databases
Budget Tracking
Stakeholder Communication
Social Media
Marketing Materials
Non-Profit Organization
Indigenous Communities
Cultural Safety
Community-Based Programming

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