Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 28, 2026

Hiring at a glance

View jobs

Open jobs: 1,178
Employers: 883

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,953Across 112 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%96 listings
On-site: 91%1,074 listings

Not specified: <1% (4 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (15), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 28 days ago
SN
Event Planner/Administrative Coordinator
Squamish Nation
North Vancouver, BC
- $53,788 to $67,235 CAD / year
- Full-time
Added 28 days ago
LL
OFFICE MANAGER SALES SUPPORT, CONTRACT
Lifetimes Limited Partn
Gravenhurst, ON
- $50,000 to $54,000 CAD / year
- Full-time
The Office Manager/Sales Support, Contract reports to the General Manager and provides courteous and efficient telephone, reception, and clerica
Added 28 days ago
G
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027
Ganotec
Oakville, ON
- Full-time
Added 28 days ago
LD
Office Administrator for Southview Public School
Limestone District School Board
Greater Napanee, ON · Napanee, ON
- Internship
Added 28 days ago
SS
Office Administrator
Summit Search Group
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
On behalf of our client in the construction industry, we are looking for an Office Administrator in Halifax. The Office Administrator will be responsible for providing comprehensive office…
Added 28 days ago
BP
Office Manager
BELFOR Property Restoration Canada
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the General Manager, the Office Manager will provide general administrative support and assists with managing the local office. The position works to keep the office in…
Added 28 days ago
CR
Office Administrator / Operations Coordinator
Clear Results
Kingston, ON
- $23 to $25 CAD / hour
- Part-time
Added 28 days ago
UH
Administrative Coordinator
University Health Network
Toronto, ON
- Part-time
Added 28 days ago
Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027
Kiewit
Toronto, ON · Oakville, ON
Added 28 days ago
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027
Kiewit
Toronto, ON · Oakville, ON
Added 29 days ago
W
Production Office Coordinator, CG (Feature)
WildBrain
Vancouver, BC
- Full-time
…best quality kids’ content in the business! You bring strong office coordination skills,…
Added 29 days ago
BV
Bookkeeper/Office Manager
Bella Vista Developments
Saskatoon, SK
- Full-time
Added 29 days ago
GO
Administrative Officer
Government of Manitoba
Brandon, MB
- Full-time
Added 29 days ago
WS
Production Office Coordinator, CG (Feature)
WildBrain Studios
Vancouver, BC
- Full-time
…best quality kids’ content in the business! You bring strong office coordination skills,…
Added 29 days ago
A
Assistant Front Office Manager
AccorHotel
Jasper, AB
- Full-time
Added 29 days ago
DU
Administrative Coordinator
Dalhousie University
Halifax, NS
- Full-time
Added 29 days ago
CL
Office Manager
Construction Labour Relations Association of BC
New Westminster, BC
- Full-time
Added 29 days ago
Temporary FT Maintenance & Administrative Coordinator - (Nanaimo HEARTH |
Connective
Nanaimo, BC
Added 29 days ago
MU
Administrative Coordinator
McGill University
Sherbrooke, QC
- Part-time
Added 29 days ago
FC
Office Manager
Federated Co-operatives Limited
Flin Flon, MB
- Full-time
North of 53 Co-op is hiring an Office Manager on a full-time permanent basis onsite in Flin Flon, MB. This position may require some travel for seminars and conferences, and to assist in…
Added 29 days ago
M
Administrative Coordinator
Mohegan
AB · Edmonton, AB
- Full-time
Added 29 days ago
Office Manager
Diligent Corporation
Vancouver, BC
…but also of employee experience. We are seeking a proactive Office Manager to join our team in Vancouver. The office manager works closely with the employees and the local leadership teams…
Added 29 days ago
DA
office coordinator
Diamond Accounts Inc.
Halifax, NS
- Full-time
Added 1 month ago
K
Entry Level Field/Office Coordinator/Engineer- Eastern Canada District - 2026
Kiewit
Oakville, ON
- Full-time
Added 1 month ago
LH
Medical Office Administrator
Lifemark Health Group
AB
- Full-time
Medical Office Administrator / Care Coordinator – Lifemark Sport Institute

Summit Search Group

Office Administrator

Halifax, NS, Canada
Greater Halifax Metropolitan Area, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 29, 2026
Posting language: English
Posted: Sep 29, 2026

Original job description

Office Administrator

Halifax, NS

Time to take your exceptional construction knowledge to an exciting and tight-knit company!

On behalf of our client in the construction industry, we are looking for an Office Administrator in Halifax. The Office Administrator will be responsible for providing comprehensive office and operational support, ensuring smooth daily business routines and document workflows. This individual must possess strong organizational abilities, attention to detail, and the confidence to interface professionally with internal teams, sub-contractors, vendors, and clients. Working closely with Project Managers, Estimators, and company leadership, the Office Administrator fulfills an integral role in keeping the office running efficiently.

Key Responsibilities:

Managing physical and electronic filing systems, document archives, and project logs to ensure strict document control.
Scheduling project meetings, managing office calendars, and tracking employee vacation schedules.
Assisting with incoming client inquiries, phone settings, mail, courier shipments, and general day-to-day office communications.
Ordering and maintaining office, project, and safety supplies while sourcing competitive pricing from vendors.
Supporting team members with formatting presentations, marketing materials, website updates, and general documentation.
Coordinating office technology maintenance, service calls, mobile phone setups, and onboarding access for new employees.
Maintaining corporate records, vehicle registrations, insurance certificates, and annual membership renewals.
Processing and maintaining purchase orders, change orders, credit card records, and fuel card logs.

The Ideal Candidate Brings:

Post-secondary degree or diploma in Business Administration, Office Administration, or a related field is an asset.
3 or more years of administrative experience, ideally within the construction, engineering, or industrial sectors.
Familiarity with administration software and tools (e.g., JONAS, SharePoint, Dropbox) is considered a strong asset.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Adobe Acrobat.
Strong organizational, multitasking, and time-management skills with high attention to detail.
Excellent written and verbal communication and interpersonal skills.

Application Instructions:

For additional details, please contact Cynthia McCutcheon at Summit Search Group directly: cynthia@summitsearchgroup.com or call 902 405 3607.

Please note that only those candidates who fulfill the requirements will receive a response.

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from all candidates regardless of ethnicity, race, religious beliefs, disability, age, gender identity, or sexual orientation. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

Apply About employer

More about this job

Responsibilities

Manage office operations, document systems, schedules, communications, supplies, technology coordination, and corporate records. Support project teams and leadership by processing purchase and change orders, maintaining card logs, and preparing or updating business materials.

Requirements

Three or more years of administrative experience is sought, ideally in construction, engineering, or industrial sectors; a post-secondary degree or diploma in business or office administration is an asset. Candidates should be proficient with Microsoft Office and Adobe Acrobat, with strong organizational, communication, multitasking, time-management, and attention-to-detail skills; familiarity with JONAS, SharePoint, or Dropbox is an asset.

Skills

Office Administration
Document Control
Records Management
Scheduling
Calendar Management
Vendor Coordination
Procurement
Microsoft Office
Adobe Acrobat
Written Communication
Verbal Communication
Organization
Multitasking
Time Management
Attention To Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Cynthia McCutcheon

Hiring contact email

cynthia@summitsearchgroup.com

Keywords

Construction
Office Administration
Business Administration
Document Control
Electronic Filing
Document Archives
Project Logs
Project Meetings
Calendar Management
Vendor Coordination
Procurement
Purchase Orders
Change Orders
Corporate Records
Vehicle Registrations
Insurance Certificates
JONAS
SharePoint
Dropbox
Microsoft Office
Word
Excel
Outlook
Teams
Adobe Acrobat
Marketing Materials
Onboarding
Safety Supplies

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