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Added 23 mins ago
Assistant Vice-President (AVP) & Senior Counsel, Litigation
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Reporting to the Vice-President & Associate General Counsel, Litigation and Employment, as an AVP & Senior Counsel, Litigation, you will be a key leader of the of the Canadian Litigation…
Added 53 mins ago
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Calgary, AB
Full-time
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Added 1 hour ago
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Full-time
Job Title: Litigation Legal Assistant – Calgary
Added 1 hour ago
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$105,000 to $150,000 CAD / year
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We are partnering with a highly regarded boutique law firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner with a busy…
Added 4 days ago
Senior Legal Assistant, Litigation
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Litigation Legal Assistant
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$60,000 to $85,000 CAD / year
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Our client is seeking an experienced Legal Assistant to join a busy and highly regarded litigation team. This is an opportunity to become an integral part of a collaborative team of…
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Litigation Legal Assistant
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$60,000 to $85,000 CAD / year
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Added 5 days ago
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Added 4 days ago
Executive Legal Assistant
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Montreal, QC
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As an Executive Legal Assistant for the Sun Life Litigation Legal team and the Montreal Legal team, you will be responsible for proactively managing administrative tasks within our…
Added 5 days ago
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WorkStaff360
Remote, Canada
$5 to $6 USD / hour
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2+ years of experience as a Legal Assistant, Litigation Legal Assistant, Paralegal, or similar legal support position.
Added 5 days ago
Legal Assistant, Legal Services
University of Calgary
Calgary, AB
Full-time
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Sun Life Québec

Executive Legal Assistant

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 16, 2026
Experience: A minimum of 5 years’ experience working as an Executive Legal Assistant supporting lawyers
Posting language: English
Posted: Sep 16, 2026

Apply About employer

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Original job description

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful.

When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

As an Executive Legal Assistant for the Sun Life Litigation Legal team and the Montreal Legal team, you will be responsible for proactively managing administrative tasks within our collaborative and dynamic legal team. The ideal candidate is expected to be a self-confident and proactive team player who possesses superior organization, time management and communication skills, as well as the ability to handle a variety of responsibilities. Reporting to the AVP & Managing Counsel, Litigation, the successful candidate will handle a variety of responsibilities in a fast-paced environment with a high regard for confidentiality.

This is a hybrid role based in Montreal.

What will you do?

Proactively anticipate the needs of the team in a dynamic and fast paced environment
Assist with scheduling meetings, travel arrangements, expense reimbursement, and matters relating to on-boarding and off-boarding employees
Open, track and close legal matters on document management systems (Legal Tracker and iManage), correspond with external counsel and their administrative support teams, co-ordinate approval and payment of legal invoices and purchase supplies
Support the Montreal Legal Team and the Vice President Litigation
Prepare and format documents using a variety of applications such as Word, Excel, PowerPoint, SharePoint, OneNote and iManage
Prepare expense reports, submit expenses, and track team budget
Organize and file documents
Support budget / expense management for the team
Support creation of presentation materials and documents for internal and external audiences
Cover vacation and staff absences as needed

What do you need to succeed?

A minimum of 5 years’ experience working as an Executive Legal Assistant supporting lawyers
Knowledge of standard legal documents considered an asset
Proficiency in Microsoft Suite (i.e. Word, OneNote, Excel, PowerPoint, Outlook) and Adobe
Ability to handle and maintain confidential company information
Proactive, adaptable, a good work ethic, responsive, and reliable
Strong interpersonal skills, and ability to work in a team environment as well as independently
Strong time management and organizational skills with the ability to manage changing priorities
Ability to work with multiple internal systems, and internal and external databases
Work in a high-volume, paperless environment
Able to apply judgment and make decisions on complex administrative matters
Able to quickly learn and be proficient in understanding the overall departmental functions, goals and visions
Ability to handle and maintain confidential company information
Ability to use AI tools is an asset
Bilingualism (French, English, both oral and written) is required for the frequent interactions with English and French-speaking colleagues or internal partners across Canada and worldwide.

This role requires Reliability Security Clearance. In addition to a law enforcement inquiry and a credit check, as part of your application, the Government of Canada will ask if you lived or travelled outside of Canada for 6-consecutive months during the last 5 years, and you must account for all activities during this time.

What's in it for you?

The opportunity to move along a variety of career paths with amazing networking potential
Flexible Benefits from the day you join to meet the needs of you and your family
We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential
We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada
We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

49,000/49 000 - 77,000/77 000

Job Category:

Legal

Posting End Date:

27/09/2026

Apply About employer

More about this job

Responsibilities

The Executive Legal Assistant will proactively manage administrative tasks for the Litigation and Montreal Legal teams, including scheduling, document management, and budget tracking. They will also support the AVP & Managing Counsel and the Vice President of Litigation in a fast-paced, high-volume environment.

Requirements

Candidates must have a minimum of 5 years of experience as an Executive Legal Assistant supporting lawyers and possess proficiency in the Microsoft Suite and Adobe. The role requires bilingualism in French and English, strong organizational skills, and the ability to maintain high levels of confidentiality.

Skills

Legal administration
Time management
Organization
Communication
Microsoft Suite
Adobe
Confidentiality
Budget management
Document management
Legal billing
Scheduling
Bilingualism
Proactive
Adaptability
Interpersonal skills
AI tools

Benefits

Flexible benefits
Career development opportunities
Inclusive environment
Mental health support

Visa sponsorship

Not detected in the job text

Keywords

Executive Legal Assistant
Litigation
Legal Tracker
iManage
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft OneNote
SharePoint
Adobe
Budgeting
Expense management
Bilingual
Reliability Security Clearance
Financial Services
Insurance
Administrative support
Document management
Legal operations
Hybrid work

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