Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 24, 2026

Hiring at a glance

View jobs

Open jobs: 4,649
Employers: 2,151

Advertised starting pay

Average starting payCAD / year: $70,235Across 301 listings
Average starting payCAD / hour: $27.39Across 159 listings
Average starting payUSD / year: $87,132Across 19 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 16%726 listings
On-site: 82%3,830 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (270), HealthCareersInSask.ca (57), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Office Manager/Site Lead Assistant [Maternity Leave Coverage]
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Vancouver, BC · Greater Vancouver, BC
$109,920 to $164,880 CAD / year
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Glen Ewen, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approa

Sun Life

Executive Assistant

Montreal, QC, Canada
Sun Life Montreal Metcalfe, Canada

Job type: Full-time
Apply by: Oct 3, 2026
Posting language: English
Posted: Sep 17, 2026

Apply About employer

Applications open in a new tab.

Original job description

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful.

When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Reporting to the AVP, Group Disability Quebec & Eastern Ontario , the Executive Administrative Assistant, is a member of the Group Life and Disability team. This role provides administrative support to the AVP, Group Disability as well as some administrative support to the full Montreal Group Disability team and the Eastern Ontario Disability Leadership Team. The successful candidate will be a self-confident, creative, innovative thinker with superior organization skills and the ability to handle a variety of responsibilities. This role requires someone who is disciplined, extremely well organized, a highly effective communicator, able to manage conflicting demands and demonstrates a high regard for confidentiality.

Key accountabilities of the role include:

Monitor AVP’s E-mail and incoming mail, checking deadlines, prioritizing and handling as many items as possible on behalf of the AVP
Arrange and coordinate AVP’s and team appointments and meetings, while managing the conflicting demands and changes to schedules
Ensures the appropriate people are involved in decision making and problem solving of issues when the AVP is absent
Supports the collaborative efforts on projects and regular operations for the Eastern Ontario Disability Leadership Team
Coordinates various business functions, sometimes at off-site locations
Prepares letters, memos, presentations and reports
Coordinates travel arrangements and accompanying material for AVP and for new staff as required for training
Provides filing and the necessary record keeping to maintain team operations
Manages the administrative budget work for AVP's and Directors’ cost centers (expense reimbursements, cheque requests and budget management)
Manages all Project Management Office (PMO) type processes for projects in which the AVP is involved
Prepares and manages FTE and forecasting reports
Order office supplies
Prepare cheque requisitions
Answer and direct telephone calls
Arrange visitor notices and greet visitors
Co-ordinate moves in the department
Assist Montreal Group Disability team with general office and administrative support under direction of the Director Montreal Group Disability and his managers, as well as the AVP
May perform other related activities as required

Competencies:

Superior organization skills
Pays very close attention to detail
Operates in a professional and confidential manner
Proven quality of work with minimal errors
Represents the best interests of the AVP in demeanour and action
Demonstrates excellent client service and client relationship skills
Excellent communication skills, both verbal and written
Ability to work in a fast-paced environment with conflicting demands
Ability to effectively manage time
Ability to prioritize work with minimal direction
Ability to effectively interact with senior management and collaborate with their administrative assistants
Strong issue resolution skills
Team player
Bilingualism (French, English, both oral and written) is required as the position includes managing French and English-speaking staff (Quebec and outside Quebec) and providing daily support to the team.

Assets:

University degree preferred or other relevant experience

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to thebrightside@sunlife.com.

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

54,000/54 000 - 89,000/89 000

Job Category:

Administrative Services

Posting End Date:

02/10/2026

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support to the AVP of Group Disability and the broader leadership team. Key duties include managing schedules, coordinating meetings, handling correspondence, and overseeing administrative budget and project processes.

Requirements

The role requires a highly organized and effective communicator with strong attention to detail and the ability to manage conflicting demands. Bilingualism in French and English is mandatory, and a university degree is preferred.

Skills

Administrative support
Communication
Organization
Time management
Confidentiality
Problem solving
Project management
Budget management
Bilingualism
Client service
Attention to detail
Scheduling
Reporting
Teamwork

Benefits

Incentive plans
Performance-based bonuses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Services
Group Disability
Budget Management
Project Management Office
FTE Reporting
Forecasting
Bilingual
Client Relationship
Office Administration
Scheduling
Confidentiality
Hybrid Work
Financial Security
Professionalism

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