Office & administration jobs in Canada

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Added 6 days ago
Receptionist - Toyota
The Jim Pattison Auto Group
Winnipeg, MB
Proficient in Microsoft Office (Word, Excel, Outlook)
Added 6 days ago
Front Office Manager
Coast Hotels
Chilliwack, BC
We're looking for a Front Office Manager who will provide leadership and direction for the Front Office team while ensuring exceptional guest experiences and operational excellence.
Added 6 days ago
Operations Supervisor
Circle of Care, Sinai Health
Toronto, ON
Hybrid Environment: This is a hybrid position, with a mix of 3 in-office work and 2 work-from-home days, offering a balanced hybrid schedule. Our main office at 4211 Yonge Street has…
Added 6 days ago
T
Business Information Management Analyst II
TD
Toronto, ON
- Full-time
Added 6 days ago
SL
Executive Assistant, Regulatory Office
Sun Life
Toronto, ON · Sun Life Toronto One York
- Full-time
Candidate must be based in Toronto and able to work from the Toronto office a minimum of two days per week
Added 6 days ago
Administrative Assistant, Human Resources (Temporary)
Elk Valley Resources
Elkford, BC
Support the administration of training records and the apprenticeship program
Added 6 days ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Waterloo, ON
- Full-time
This role is expected to be in-office to support collaboration, team connectivity, and day-to-day business needs. The successful candidate should be comfortable working on-site on a regular…
Added 6 days ago
T
Business Information Management Analyst II
TD
Toronto, ON
- Full-time
Added 6 days ago
CO
Operations Supervisor
Circle of Care, Sinai Health
Toronto, ON
- Full-time
Hybrid Environment: This is a hybrid position, with a mix of 3 in-office work and 2 work-from-home days, offering a balanced hybrid schedule. Our main office at 4211 Yonge Street has…
Added 6 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 6 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 6 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
You must have a proven ability to present yourself in a positive, clear and professional manner
Added 6 days ago
SS
Receptionist Clerk - Perm Part Time Evenings
Sienna Senior Living
Richmond Hill, ON
- Part-time
Must have strong communication skills and be friendly and courteous in dealings with all contacts · Must have effective verbal and written English communication skills
Added 6 days ago
RJ
Administrative Assistant (Evergreen)
Raymond James
Toronto, ON
- Full-time
Reporting to the VP, Administration & Client Services, the Administrative Assistant will be providing in-office support to our trust company. In this role, you will play a crucial part in…
Added 6 days ago
E3
Office Administrator
Environmental 360 Solutions
Williams Lake, BC
- Full-time
We currently have an exciting role for an Office Administrator to aid Operations, ensuring excellent service to our customers in the Williams Lake, BC location. The primary responsibilities…
Added 6 days ago
MD
Temporary Forensic Lab Tech 1 (Drug Chemistry) / Management Analyst 1
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Telework Eligible: Yes - up to one (1) day per week upon supervisory approval · Work Shift/Work Hours: Day Shift
Added 6 days ago
CC
Customer Service and Office Administrator
Craftsman Collision
Victoria, BC
- Full-time
We're currently seeking a full-time Customer Service and Office Administrator at our Colwood location in BC. We offer competitive wages ranging from $50,000 to $66,000 annually, 3 weeks of…
Added 6 days ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Full-time
Completion of a recognized medical office or business administration program at the diploma level
Added 6 days ago
SG
Managing Director, Sector Lead - Non-Bank Financial Institutions, New York, Colorado, and Toronto
S&P Global
Toronto, ON
- Full-time
Added 6 days ago
DT
Office Administrator/ Executive Assistant
Direct Travel
Toronto, ON
- Full-time
…the Canada Region running behind the scenes - spanning sales administration, office and facilities management, and freelance talent oversight. Partnering closely with the SVP, Business…
Added 6 days ago
M
Procurement Specialist
MMIST
Ottawa, ON
- Full-time
Added 6 days ago
Clerical Assistant, Dean's Office, College of Arts & Science
University of Saskatchewan
Saskatoon, SK
…in-person traffic and communications while supporting daily office operations and service activities. This position applies judgment within established policies and procedures while…
Added 6 days ago
WI
Administrative Assistant, Supply Chain Management
WSP in Canada
Calgary, AB
- Full-time
1 to 3 years of relevant education and/or experience in administration, procurement, supply chain, or a related environment.
Added 6 days ago
DI
Office Administrator
DuroByte Inc.
Windsor, ON
- Full-time
Coordinate shipments and prepare packing slips, Bills of Lading, commercial invoices, and cross-border documentation
Added 6 days ago
1
Office Manager - Sunnyview Dental
123Dentist
Woodstock, ON
- $60,000 to $70,000 CAD / year
- Temporary
2+ years of experience in dental office management or dental administration preferred

Sun Life

Executive Assistant, Regulatory Office

Toronto, ON, Canada
Sun Life Toronto One York, Canada

Full-time

Apply on sunlife.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 15, 2026
Work location: Candidate must be based in Toronto and able to work from the Toronto office a minimum of two days per week
Posting language: English
Posted: Nov 6, 2026

Original job description

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful.

When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

We are seeking an experienced Executive Assistant to provide senior-level support to the VP, Head of Regulatory Office. This is a fast-paced role requiring strong judgment, discretion, exceptional organizational skills and a proactive approach to anticipating priorities and keeping work moving effectively.

The VP has a broad leadership portfolio across the Regulatory Office and Global Compliance, including oversight of Sun Life’s enterprise relationship with OSFI, Global Compliance Strategy, CCO reporting to executives and the Board, and Global Compliance Communications & Training. This role provides dedicated, comprehensive executive support to the VP across these responsibilities. This includes managing a complex calendar, coordinating meetings and materials, supporting executive and Board-related activities, tracking priorities and commitments, and anticipating upcoming needs and potential conflicts. It also provides support to the broader Regulatory Office team with administrative and meeting coordination, including scheduling OSFI and related meetings, coordinating logistics and materials, and supporting meeting follow-up. This role is well suited to a seasoned Executive Assistant who is comfortable working with senior leaders, thrives in a dynamic environment, and naturally looks ahead to anticipate what is needed next.

What will you do?

Act as a proactive extension of the VP, anticipating needs, identifying emerging issues and looking ahead to upcoming decisions, deadlines, meetings and stakeholder requirements
Manage a complex and dynamic calendar across the VP’s Regulatory Office and broader Global Compliance responsibilities, prioritizing requests, resolving conflicts and protecting time for critical priorities
Coordinate meetings, travel and logistics, and ensure the VP has the information, materials, context and follow-up required to be prepared and effective
Manage correspondence, action items and commitments on behalf of the VP, using judgment to identify matters requiring attention, escalation or timely follow-through
Build strong working relationships with senior leaders, Board and executive offices, executive assistants and internal partners across a global organization to enable timely and professional compliance regulatory interactions
Handle sensitive regulatory, executive, Board and employee information with a high degree of discretion and professionalism
Schedule and coordinate OSFI and related regulatory meetings, including internal preparation meetings, interviews, briefings and follow-up discussions
Coordinate meeting logistics, invitations, agendas, pre-reads, briefing materials and timely distribution to the appropriate participants
Support note-taking, action tracking and follow-up where required for regulatory meetings, helping the team maintain clear ownership and deadlines
Maintain organized meeting records, contact and distribution lists, trackers and shared workspaces that support regulatory engagements

What do you need to succeed?

Extensive experience as a senior Executive Assistant supporting a VP or similarly senior executive in a complex, fast-paced corporate environment
Demonstrated ability to anticipate needs, plan ahead, manage ambiguity and keep a senior leader and team ahead of changing priorities
Exceptional calendar management, organization, attention to detail and follow-through, with the ability to manage multiple priorities and tight or shifting deadlines
Sound judgment, discretion and confidence when handling confidential, sensitive or high-profile regulatory, executive and Board matters
Strong written and verbal communication skills, with the ability to prepare polished correspondence and materials for senior audiences
Confidence working across senior leadership offices and with executive assistants, and the professionalism to represent the VP and Regulatory Office effectively
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, Excel and SharePoint
Experience in financial services, compliance, risk, legal, government or another regulated environment is an asset
Candidate must be based in Toronto and able to work from the Toronto office a minimum of two days per week

Success in the Role

The VP is consistently prepared, focused on the highest-priority matters and supported by proactive planning and disciplined follow-through across her full mandate
Calendar pressures, dependencies and emerging issues are anticipated early, with fewer surprises and clear options for resolution
OSFI and related meetings are efficiently scheduled and well coordinated, with accurate materials, clear logistics and timely follow-up
Sensitive information is handled appropriately and stakeholders experience the VP’s office and Regulatory Office as responsive, organized and professional
Administrative routines support clear accountability and effective execution across a dynamic, fast-paced team

What's in it for you?

The opportunity to move along a variety of career paths with amazing networking potential
Flexible Benefits from the day you join to meet the needs of you and your family
We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential
We’re honoured to be recognized as a 2026 Best Workplaces in Ontario by Great Place to Work® Canada
We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

*LI-NB1

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to thebrightside@sunlife.com.

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

54,600/54 600 - 84,800/84 800

Job Category:

Compliance

Posting End Date:

14/11/2026

Apply on sunlife.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

Provide senior-level executive support to the VP, Head of Regulatory Office, including complex calendar management and meeting coordination. Act as a proactive extension of the VP by anticipating needs, managing correspondence, and tracking regulatory priorities and commitments.

Requirements

Requires extensive experience as a senior Executive Assistant supporting a VP or senior executive in a complex corporate environment. Must possess exceptional organizational skills, sound judgment, and advanced proficiency in Microsoft 365 applications.

Skills

Calendar management
Executive support
Regulatory compliance
Stakeholder management
Communication
Organization
Attention to detail
Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel
SharePoint
Discretion
Proactive planning

Benefits

Flexible benefits
Mental health support
Inclusive work environment

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Regulatory Office
Compliance
Global Compliance
OSFI
Board reporting
Financial services
Risk management
Administrative support
Logistics
Stakeholder engagement
Microsoft 365
SharePoint
Hybrid work
Corporate environment

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Office & administration jobs in Canada

Receptionist - Toyota

Front Office Manager

Operations Supervisor

Business Information Management Analyst II