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Jobs in Canada

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Added 2 mins ago
AL
Assistant Property Manager
Avenue Living Residential
Calgary, AB
- Full-time
Added 2 mins ago
AB
Senior Actuarial Analyst
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WI
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Added 47 mins ago
Administrative Assistant (12 Month Contract)
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Added 47 mins ago
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Assistant Controller
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…seeking a highly organized and professional Administrative Assistant – Corporate Services and Communications to provide comprehensive administrative, technical, and logistical support at…
Added 1 hour ago
SL
Director, Corporate Operational Risk Management
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- Full-time
Reporting to the Assistant Vice President, Operational Risk Transformation, the Director, Corporate Operational Risk Management (CORM) is accountable for the design, maintenance, and…
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RB
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UO
Assistant HR Manager
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4|
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Sun Life

Executive Assistant, Regulatory Office

Toronto, ON, Canada
Sun Life Toronto One York, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 15, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful.

When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

We are seeking an experienced Executive Assistant to provide senior-level support to the VP, Head of Regulatory Office. This is a fast-paced role requiring strong judgment, discretion, exceptional organizational skills and a proactive approach to anticipating priorities and keeping work moving effectively.

The VP has a broad leadership portfolio across the Regulatory Office and Global Compliance, including oversight of Sun Life’s enterprise relationship with OSFI, Global Compliance Strategy, CCO reporting to executives and the Board, and Global Compliance Communications & Training. This role provides dedicated, comprehensive executive support to the VP across these responsibilities. This includes managing a complex calendar, coordinating meetings and materials, supporting executive and Board-related activities, tracking priorities and commitments, and anticipating upcoming needs and potential conflicts. It also provides support to the broader Regulatory Office team with administrative and meeting coordination, including scheduling OSFI and related meetings, coordinating logistics and materials, and supporting meeting follow-up. This role is well suited to a seasoned Executive Assistant who is comfortable working with senior leaders, thrives in a dynamic environment, and naturally looks ahead to anticipate what is needed next.

What will you do?

Act as a proactive extension of the VP, anticipating needs, identifying emerging issues and looking ahead to upcoming decisions, deadlines, meetings and stakeholder requirements
Manage a complex and dynamic calendar across the VP’s Regulatory Office and broader Global Compliance responsibilities, prioritizing requests, resolving conflicts and protecting time for critical priorities
Coordinate meetings, travel and logistics, and ensure the VP has the information, materials, context and follow-up required to be prepared and effective
Manage correspondence, action items and commitments on behalf of the VP, using judgment to identify matters requiring attention, escalation or timely follow-through
Build strong working relationships with senior leaders, Board and executive offices, executive assistants and internal partners across a global organization to enable timely and professional compliance regulatory interactions
Handle sensitive regulatory, executive, Board and employee information with a high degree of discretion and professionalism
Schedule and coordinate OSFI and related regulatory meetings, including internal preparation meetings, interviews, briefings and follow-up discussions
Coordinate meeting logistics, invitations, agendas, pre-reads, briefing materials and timely distribution to the appropriate participants
Support note-taking, action tracking and follow-up where required for regulatory meetings, helping the team maintain clear ownership and deadlines
Maintain organized meeting records, contact and distribution lists, trackers and shared workspaces that support regulatory engagements

What do you need to succeed?

Extensive experience as a senior Executive Assistant supporting a VP or similarly senior executive in a complex, fast-paced corporate environment
Demonstrated ability to anticipate needs, plan ahead, manage ambiguity and keep a senior leader and team ahead of changing priorities
Exceptional calendar management, organization, attention to detail and follow-through, with the ability to manage multiple priorities and tight or shifting deadlines
Sound judgment, discretion and confidence when handling confidential, sensitive or high-profile regulatory, executive and Board matters
Strong written and verbal communication skills, with the ability to prepare polished correspondence and materials for senior audiences
Confidence working across senior leadership offices and with executive assistants, and the professionalism to represent the VP and Regulatory Office effectively
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, Excel and SharePoint
Experience in financial services, compliance, risk, legal, government or another regulated environment is an asset
Candidate must be based in Toronto and able to work from the Toronto office a minimum of two days per week

Success in the Role

The VP is consistently prepared, focused on the highest-priority matters and supported by proactive planning and disciplined follow-through across her full mandate
Calendar pressures, dependencies and emerging issues are anticipated early, with fewer surprises and clear options for resolution
OSFI and related meetings are efficiently scheduled and well coordinated, with accurate materials, clear logistics and timely follow-up
Sensitive information is handled appropriately and stakeholders experience the VP’s office and Regulatory Office as responsive, organized and professional
Administrative routines support clear accountability and effective execution across a dynamic, fast-paced team

What's in it for you?

The opportunity to move along a variety of career paths with amazing networking potential
Flexible Benefits from the day you join to meet the needs of you and your family
We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential
We’re honoured to be recognized as a 2026 Best Workplaces in Ontario by Great Place to Work® Canada
We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

*LI-NB1

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to thebrightside@sunlife.com.

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

54,600/54 600 - 84,800/84 800

Job Category:

Compliance

Posting End Date:

14/11/2026

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More about this job

Responsibilities

Provide senior-level executive support to the VP, Head of Regulatory Office, including complex calendar management and meeting coordination. Act as a proactive extension of the VP by anticipating needs, managing correspondence, and tracking regulatory priorities and commitments.

Requirements

Requires extensive experience as a senior Executive Assistant supporting a VP or senior executive in a complex corporate environment. Must possess exceptional organizational skills, sound judgment, and advanced proficiency in Microsoft 365 applications.

Skills

Calendar management
Executive support
Regulatory compliance
Stakeholder management
Communication
Organization
Attention to detail
Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel
SharePoint
Discretion
Proactive planning

Benefits

Flexible benefits
Mental health support
Inclusive work environment

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Regulatory Office
Compliance
Global Compliance
OSFI
Board reporting
Financial services
Risk management
Administrative support
Logistics
Stakeholder engagement
Microsoft 365
SharePoint
Hybrid work
Corporate environment

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