Administrative Coordinator - Student Services - Temporary Full-Time 2026-18633 (2026-18633)
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Summary Of Duties
The Coordinator for Student Services at the Education Centre, Sunnybrook is responsible for creating a remarkable experience by helping our learners have a positive registration experience, particularly with acquiring their hospital items, such as computer, locker, and scrubs access. The role is often the first in-person point of contact for our learners during onboarding and plays an essential role in the Student Services team. This position will provide comprehensive administrative support to Student Services. A successful candidate will be expected to work both independently and as part of a team.
The individual will work closely with the Student Services staff and deal directly with Students, Interns, Residents, Fellows, and Clinical Instructors on a daily basis.
Qualifications/Skills
The Coordinator for Student Services at the Education Centre, Sunnybrook is responsible for creating a remarkable experience by helping our learners have a positive registration experience, particularly with acquiring their hospital items, such as computer, locker, and scrubs access. The role is often the first in-person point of contact for our learners during onboarding and plays an essential role in the Student Services team. This position will provide comprehensive administrative support to Student Services. A successful candidate will be expected to work both independently and as part of a team.
The individual will work closely with the Student Services staff and deal directly with Students, Interns, Residents, Fellows, and Clinical Instructors on a daily basis.
- Provide administrative support in the registration of all learners. This includes, but is not limited to addressing learner enquiries,, entering and tracking registration in NirvSystem, requesting and issuing computer access, managing and tracking hospital items deposits, etc.
- Assist with preparing Medical Trainee Days Report to the Ministry of Health and Long-Term Care (involves data collection and verification of medical student, resident and clinical fellow trainee days)
- Manage Student Services equipment and facilities (computer lab, seminar rooms, student lounge, call rooms, etc.)
- Provide assistance for student orientation, student committees, student events, etc.
- Provide administrative support for cross coverage during sick days and vacation
- Other duties as assigned
Qualifications/Skills
- Post Secondary or Community College with recent related work experience required
- Advanced computer skills in MS Office, particularly Excel and Access
- Prior work experience with learner databases (HSPnet, POWER, NirvSystem, MedSIS, etc.)
- Demonstrated effective critical thinking and strong problem solving skills
- Strong organizational and time management skills
- Ability to deal with fluctuating workloads
- Ability to balance competing priorities
- Possesses exceptional attention to detail
- Superb interpersonal and communication skills (oral and written)
- Excellent judgment and problem solving skills
- Team oriented
- Takes initiative; demonstrates creativity and flexibility
- Ability to follow hospital policies and procedures as well as current legislation
More about this job
Responsibilities
Provide administrative support for learner registration, respond to enquiries, track registrations, arrange computer access, and manage deposits and hospital items. Maintain student facilities and equipment, support reports and learner events, and provide cross-coverage for the Student Services team.
Requirements
Requires post-secondary or community college education and recent related work experience, along with advanced Microsoft Office skills, particularly Excel and Access. Candidates should have strong organization, communication, problem-solving, attention to detail, and prioritization skills, with experience using learner databases preferred by the listed qualifications.
Skills
- Administrative Support
- Learner Registration
- Data Entry
- Data Tracking
- Microsoft Excel
- Microsoft Access
- Learner Database Management
- Critical Thinking
- Problem Solving
- Organization
- Time Management
- Attention To Detail
- Interpersonal Communication
- Prioritization
- Teamwork
- Flexibility
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Education
- Customer Service & Support
Keywords
- Student Services
- Learner Registration
- NirvSystem
- HSPnet
- POWER
- MedSIS
- Microsoft Office
- Microsoft Excel
- Microsoft Access
- Medical Trainee Days Report
- Ministry Of Health And Long-Term Care
- Data Collection
- Data Verification
- Computer Access
- Equipment Management
- Facilities Management
- Student Orientation
- Student Committees
- Student Events
- Hospital Items
- Deposits
- Administrative Support
- Learner Enquiries
- Hospital Policies
- Legislation