Closed listing
Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18726 (2026-18726)
- Toronto, ON, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- Minimum of 3 years of progressively responsible experience providing executive or senior administrative support within an academic, healthcare, research, or scientific environment
- Posting language
- English
- Posted
Similar jobs hiring now
Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
The Administrative Coordinator provides comprehensive executive and research administrative support to a highly accomplished principal investigator. This role serves as a trusted partner to the PI, managing a complex portfolio of academic, research, leadership, and professional responsibilities while ensuring seamless coordination across multiple research programs, institutional committees, funding agencies, collaborators, and external stakeholders.
The incumbent exercises a high degree of discretion, judgement and independence in anticipating the PIs needs, managing competing priorities, and coordinating time-sensitive activities in a dynamic, fast-paced research environment.
Key Responsibilities
Administrative Coordination
We thank all applicants for their interest but only candidates short-listed for interview will be contacted.
Sunnybrook Research Institute is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.
Sunnybrook Research Institute is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.
The incumbent exercises a high degree of discretion, judgement and independence in anticipating the PIs needs, managing competing priorities, and coordinating time-sensitive activities in a dynamic, fast-paced research environment.
Key Responsibilities
Administrative Coordination
- Coordinate complex meeting logistics involving senior institutional leaders, external organizations, funding agencies, and scientific collaborators
- Develop and continuously improve administrative processes to enhance efficiency and support the evolving needs of the research program
- Act as primary point of contact for researchers, trainees, institutional leadership, funding agencies, industry partners and external collaborators
- Draft high-quality correspondence, reports, presentations and communications on behalf of PI
- Exercise diplomacy and sound judgement when responding to sensitive or complex inquiries
- Coordinate PI submission of research grant applications including collation of required documentation.
- Independently identify administrative challenges and implement practical solutions
- Manage multiple competing priorities while consistently meeting deadlines in a high-pressure environment
- Maintain exceptional attention to detail and accuracy across all administrative activities
- Ensure strict confidentiality regarding research, personnel, funding and institutional matters
- Serves as the primary administrative liaison for the PI, independently managing a high-volume and complex schedule.
- Coordinate and prioritize meetings, research commitments, leadership responsibilities, teaching activities, speaking engagements, travel and media requests.
- Anticipate scheduling conflicts and proactively resolve competing priorities while ensuring optimal use of the PIs time
- Prioritize scheduling requests and coordinate appointments with internal and external stakeholders – bringing any urgent issues to the attention of the PI
- Prepare comprehensive briefing materials, agendas, correspondence, presentations, and background documents for meetings and speaking engagements
- Manage confidential communication and sensitive information with professionalism and discretion
- Bachelors degree in Business Administration, Health Sciences, Life Sciences or a related field, or an equivalent combination of education and experience
- Minimum of 3 years of progressively responsible experience providing executive or senior administrative support within an academic, healthcare, research, or scientific environment
- Experience coordinating complex calendars and knowledge of research administration
- Advance proficiency with Microsoft Office
- Exceptional organization and project coordination skills
- Outstanding judgement, professionalism and discretion
- Ability to anticipate needs and work proactively with minimal supervision
We thank all applicants for their interest but only candidates short-listed for interview will be contacted.
Sunnybrook Research Institute is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.
Sunnybrook Research Institute is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.
More about this job
Responsibilities
Provide comprehensive executive and research administrative support to the principal investigator, including managing a complex schedule, coordinating meetings and travel, and preparing briefing materials and communications. Coordinate grant application documentation, serve as a liaison to internal and external stakeholders, and improve administrative processes while handling sensitive information with discretion.
Requirements
A bachelor's degree in business administration, health sciences, life sciences, or a related field is required, or an equivalent combination of education and experience. Candidates need at least three years of progressively responsible executive or senior administrative support experience in an academic, healthcare, research, or scientific setting, along with advanced Microsoft Office proficiency and strong organizational, coordination, and judgment skills.
Skills
- Executive Administrative Support
- Research Administration
- Complex Calendar Management
- Meeting Coordination
- Project Coordination
- Prioritization
- Written Communication
- Microsoft Office
- Confidentiality
- Discretion
- Judgment
- Attention To Detail
- Stakeholder Relations
- Process Improvement
- Proactive Problem-Solving
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Science & Research
- Healthcare
- Management & Leadership
Keywords
- Executive Administrative Support
- Research Administration
- Principal Investigator
- Academic Research
- Complex Calendar Management
- Meeting Logistics
- Grant Applications
- Funding Agencies
- Research Programs
- Institutional Committees
- Stakeholder Coordination
- Microsoft Office
- Correspondence
- Reports
- Presentations
- Briefing Materials
- Travel Coordination
- Confidential Information
- Process Improvement
- Project Coordination
- Healthcare
- Scientific Environment
- External Collaborators