administrative assistant
- Calgary, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Tasks
Computer and technology knowledge
Security and safety
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
Languages
English
Education
- Secondary (high) school graduation certificate
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Construction
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
Computer and technology knowledge
- MS Office
- Electronic mail
- Correspondence
Security and safety
- Criminal record check
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Time management
- Quick learner
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Participates in a government or community program or initiative that supports youth employment
- Participates in a government or community program or initiative that supports Veterans
- Participates in a government or community program or initiative that supports Indigenous people
- Participates in a government or community program or initiative that supports mature workers
- Participates in a government or community program or initiative that supports members of visible minorities
More about this job
Responsibilities
Coordinate seminars, conferences, and appointments; prepare meeting minutes and reports; and establish office procedures. Handle calls and electronic inquiries, greet and direct visitors, and maintain manual and computerized filing systems.
Requirements
Requires a secondary school graduation certificate and 1 year to less than 2 years of experience. Candidates should know MS Office and email, communicate effectively, work independently under pressure and tight deadlines, and be organized, accurate, flexible, and client-focused.
Skills
- Meeting Coordination
- Minute Taking
- Office Procedures
- Appointment Scheduling
- Telephone Communication
- Email Communication
- Report Preparation
- Filing Systems
- MS Office
- Correspondence
- Written Communication
- Oral Communication
- Organization
- Multitasking
- Time Management
- Attention to Detail
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
Keywords
- Administrative Assistant
- Construction
- Office Administration
- Seminar Coordination
- Conference Coordination
- Meeting Minutes
- Office Procedures
- Appointment Scheduling
- Telephone Calls
- Electronic Inquiries
- Report Preparation
- Visitor Reception
- Filing Systems
- MS Office
- Electronic Mail
- Correspondence
- Criminal Record Check
- Fast-Paced Environment
- Tight Deadlines
- Attention to Detail
- Client Focus
- Teamwork