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Surgery Partners, Inc

IT Purchasing Coordinator

Burlington, ON, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

Accessibility Note

Surgery Partners is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (“ADA”), and applicable state and local laws. It is the Company’s policy not to discriminate against any qualified people or applicant with regard to any terms or conditions of employment on the basis of such individual’s disability. Consistent with this policy of non-discrimination, the Company will provide reasonable accommodations to an individual with a disability, as defined in the ADA or applicable law, who has made the Company aware of his/her disability, unless doing so would cause an undue hardship to the Company. If you are an applicant and need a reasonable accommodation when applying for job opportunities within the Company or request a reasonable accommodation to utilize the Company’s online employment application, please contact talentacquisition@surgerypartners.com

Job Title: IT Purchasing Coordinator

Position Summary

The IT Purchasing Coordinator is responsible for planning, coordinating, and executing procurement activities supporting acquisitions, integrations, de novo facilities, site refreshes, technology deployments, and other strategic IT initiatives. This role serves as the primary liaison between project teams, vendors, IT stakeholders, and finance, ensuring equipment, software, and services are delivered on time, project budgets are maintained, risks are identified and mitigated, and project procurement activities are successfully executed from initiation through implementation. In addition to project-focused responsibilities, this position will provide operational procurement support to maintain service levels and ensure continuity of IT purchasing activities.

Key Responsibilities

Lead project procurement activities for acquisitions, integrations, divestitures, de novo facilities, technology refreshes, and other strategic IT initiatives, ensuring procurement deliverables support implementation schedules and operational readiness requirements.
Partner with Project Managers and IT leaders to develop procurement plans supporting project schedules, equipment deployment dates, and site activation milestones.
Identify procurement-related risks including vendor delays, backorders, budget constraints, and shipping issues; proactively escalate and coordinate mitigation plans to minimize project impacts.
Coordinate equipment ordering, shipment tracking, delivery confirmation, and deployment readiness activities to ensure implementation teams have the required resources available when work is scheduled to occur.
Maintain project budget documentation, monitor budget-versus-actual spending, identify variances, communicate financial risks, and provide procurement cost forecasts to support project decision-making.
Coordinate with vendors to align procurement schedules, shipment dates, licensing requirements, and delivery commitments with project implementation timelines.
Support project-related invoice processing and resolve discrepancies involving pricing, receiving, and payment activities.
Provide timely and professional communication to stakeholders, suppliers, and internal customers regarding procurement requests, order status, issues, and next steps.
Manage multiple concurrent procurement requests while balancing competing priorities and meeting aggressive project timelines.
Ensure project-related equipment, software, licensing, and services are delivered and deployment-ready prior to scheduled implementation or onsite activities to minimize deployment delays and avoid unproductive field resource time.
Provide regular procurement status updates to Project Managers and stakeholders, including order status, budget updates, delivery timelines, identified risks, and mitigation plans.
Own project procurement deliverables from planning through implementation and operational readiness, ensuring equipment, software, licensing, and services are delivered in accordance with project schedules and business requirements.
Conduct procurement readiness reviews with Project Managers and stakeholders to ensure all procurement requirements, delivery timelines, and implementation dependencies have been identified and addressed prior to project execution.
Monitor project procurement milestones and implementation schedules, proactively identifying activities at risk and coordinating corrective actions to maintain project timelines.
Ensure procurement activities do not become a constraint to project schedules by proactively managing timelines, risks, dependencies, and vendor commitments.
Hold vendors accountable for committed delivery dates, project milestones, and implementation requirements, escalating issues as needed to protect project schedules.
Support routine IT procurement requests through ServiceNow, ensuring timely processing and customer communication while balancing project priorities.
Obtain quotes, process purchase orders, facilitate approvals, and coordinate deliveries for operational hardware, software, licensing, and service requests.
Assist with inventory tracking, receiving, reconciliation, and audit activities to maintain accurate asset records.
Support Microsoft licensing reservations, software provisioning requests, and related vendor communications.
Resolve invoice discrepancies, vendor issues, delivery concerns, and backorders impacting operational requests.
Maintain procurement documentation, records, and audit-ready files related to both operational and project procurement activities.
Provide support for high-priority operational requests and workload surges to ensure service level expectations are maintained.
Perform other duties as assigned.

Portfolio of Success

Successfully manages multiple concurrent projects and procurement initiatives while maintaining project schedules, quality standards, and budget controls.
Consistently delivers project-related equipment, software, and services in support of implementation timelines and operational readiness requirements.
Proactively identifies project risks and develops mitigation plans to minimize schedule impacts and business disruption.
Maintains accurate project budgets, equipment schedules, procurement documentation, and implementation readiness information.
Builds trusted partnerships with Project Managers, IT teams, vendors, and operational stakeholders to support successful project execution.
Anticipates, escalates, and helps remove procurement-related obstacles through proactive follow-up and coordination to support successful project execution and on-time delivery.
Achieves high levels of project procurement readiness by ensuring equipment, software, and services are delivered on schedule and available when implementation resources arrive onsite.
Collaborates effectively with Project Managers, IT Engineering, Field Services, Finance, Operations, and vendors to ensure successful execution of project procurement deliverables.
Maintains high levels of project stakeholder satisfaction through proactive communication, issue escalation, and timely delivery of procurement commitments.
Maintains high levels of on-time project delivery by ensuring procurement milestones, equipment readiness, and vendor commitments align with implementation schedules.
Minimizes project schedule impacts by proactively identifying procurement risks and ensuring critical equipment, software, and services are available when implementation resources are scheduled.
Successfully balances project procurement deliverables with routine operational purchasing activities while maintaining project schedules, service levels, and stakeholder expectations.
Maintains timely processing of procurement requests, purchase orders, approvals, deliveries, licensing activities, and vendor communications while supporting multiple concurrent projects.
Ensures procurement requests receive proactive follow-up, accurate documentation, and timely resolution, minimizing delays and maintaining customer satisfaction.
Demonstrates the ability to prioritize competing project and operational demands while maintaining accuracy, responsiveness, and attention to detail.
Maintains accurate procurement, inventory, invoice, and project documentation to support audit readiness, operational continuity, and project execution.

Position Qualifications

Bachelor’s degree in business, supply chain, information technology, or a related field preferred.
Three to five years of purchasing or procurement experience, preferably supporting IT hardware, software, licensing, and services.
Experience coordinating procurement for multiple concurrent projects, acquisitions, integrations, or technology deployments.
Experience with purchase orders, budget tracking, invoice reconciliation, inventory records, and vendor management.
Experience using ServiceNow, an ERP/procurement system, or a comparable purchasing platform.
Microsoft licensing or software asset management experience preferred.
Strong organizational, analytical, communication, and issue-resolution skills.

Benefits

Full-time team members are offered a comprehensive benefits package through Surgery Partners, including:

Medical, dental, and vision insurance
Health Savings Account with employer contribution
Life and disability insurance
Paid Time Off (PTO)
401(k) retirement plan with company match
And more!

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Surgery Partners conducts pre-employment screenings including but not limited to criminal background checks and drug testing.

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More about this job

Responsibilities

Coordinate procurement for IT projects and routine operational requests, including equipment, software, licensing, and services, from planning through delivery and implementation readiness. Manage vendors, budgets, purchase orders, invoices, delivery risks, and stakeholder updates to support project schedules and service levels.

Requirements

A bachelor’s degree in business, supply chain, information technology, or a related field is preferred, along with three to five years of purchasing or procurement experience, preferably in IT. Candidates should have experience with concurrent projects, purchase orders, budget tracking, invoice reconciliation, inventory records, vendor management, and procurement systems; Microsoft licensing experience is preferred.

Skills

IT Procurement
Vendor Management
Purchase Order Processing
Budget Tracking
Invoice Reconciliation
Inventory Tracking
ServiceNow
Microsoft Licensing
Software Asset Management
Procurement Risk Mitigation
Shipment Tracking
Stakeholder Communication
Project Scheduling
Procurement Documentation
Prioritization

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Health Savings Account With Employer Contribution
Life Insurance
Disability Insurance
Paid Time Off
401(k) Retirement Plan With Company Match

Visa sponsorship

Not detected in the job text

Keywords

IT Procurement
Purchasing
Supply Chain
ServiceNow
Microsoft Licensing
Software Asset Management
Purchase Orders
ERP Systems
Vendor Management
Budget Tracking
Invoice Reconciliation
Inventory Management
Acquisitions
Integrations
Divestitures
Technology Deployments
IT Hardware
Software Licensing
Procurement Planning
Shipment Tracking
Risk Mitigation
Project Management
Operational Readiness
Audit Documentation
Healthcare

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