About the Role
We are seeking a motivated, detail-oriented Communications & Public Affairs Assistant to support our Managing Partner, Communications Manager and broader communications team. This is a paid, hands-on role ideal for a student or early-career professional looking to gain real-world experience across strategic communications, public relations and public affairs.
This role is structured with an even split between two areas of responsibility:
- 50% Communications Team & Administrative Support
- 50% Public Affairs & Administrative Support for the Managing Partner
This position is well suited to someone who is highly organized, resourceful, proactive and comfortable managing a variety of administrative responsibilities in a fast-paced environment. It also offers an opportunity to gain exposure to client-facing communications work, public affairs and executive-level operations.
This is a hybrid position requiring a strong at-home work setup, flexibility and the ability to attend meetings and in-office days as needed. The position requires you to Bring Your Own Device (laptop and smartphone) and manage your own transportation.
This is a full-time permanent position.
Key Responsibilities
Communications Team & Administrative Support (Approximately 50%)
Administrative & Project Coordination
- Provide day-to-day administrative support to the Communications Manager and broader communications team.
- Assist with coordinating multiple client accounts, projects and ongoing deliverables.
- Maintain project trackers, timelines, task lists and internal documentation.
- Schedule meetings, coordinate calendars, prepare agendas and capture meeting notes and action items.
- Help organize and maintain client files, shared drives, contact lists and project materials.
- Track deadlines, outstanding tasks and follow-ups to help ensure projects stay on schedule.
- Assist with preparing presentations, reports, briefing materials and other client deliverables.
- Support general team coordination and administrative needs as they arise.
Communications & Client Support
- Assist with media monitoring and social listening across multiple client accounts.
- Compile media coverage, news updates and relevant research into summaries and reports.
- Conduct background research to support client projects, communications initiatives and ongoing monitoring.
- Assist with drafting, formatting and proofreading communications materials, correspondence and internal updates.
- Support the preparation and organization of client reports, presentations and meeting materials.
- Assist with media list maintenance, contact research and other PR-related administrative tasks.
Public Affairs & Managing Partner Support (Approximately 50%)
Executive & Administrative Support
- Provide direct administrative and organizational support to the Managing Partner.
- Assist with calendar and schedule management, including coordinating meetings, managing invitations and prioritizing commitments.
- Coordinate meeting logistics, prepare agendas and briefing materials, and capture notes and action items as required.
- Support travel and accommodation bookings, including researching options, coordinating logistics and preparing itineraries.
- Maintain organized records, documents and correspondence.
- Track key deliverables, deadlines, outstanding requests and follow-ups related to the Managing Partner's work.
- Assist with day-to-day administrative tasks and special projects as required.
Public Affairs & Research Support
- Assist with monitoring relevant political, government and media developments.
- Compile research, news updates and background information into organized summaries and briefing materials.
- Support the preparation and organization of public affairs documents, presentations and correspondence.
- Assist with stakeholder research, contact list maintenance and other coordination tasks.
- Provide general administrative and project support for public affairs initiatives.
Skills & Experience:
- Currently enrolled in or recently graduated from a communications, public relations, political science, journalism, business administration or related program.
- Strong organizational and administrative skills, with excellent attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities, tasks and deadlines in a fast-paced environment.
- Comfortable coordinating schedules, organizing information and managing follow-ups.
- Proficient in preparing, formatting and proofreading documents and presentations.
- Comfortable working independently and as part of a collaborative team.
- Reliable, professional, resourceful and proactive.
- Strong research skills and the ability to identify and organize relevant information.
