Communications + Public Affairs Assistant

About the Role

We are seeking a motivated, detail-oriented Communications & Public Affairs Assistant to support our Managing Partner, Communications Manager and broader communications team. This is a paid, hands-on role ideal for a student or early-career professional looking to gain real-world experience across strategic communications, public relations and public affairs.

This role is structured with an even split between two areas of responsibility:

• 50% Communications Team & Administrative Support

• 50% Public Affairs & Administrative Support for the Managing Partner

This position is well suited to someone who is highly organized, resourceful, proactive and comfortable managing a variety of administrative responsibilities in a fast-paced environment. It also offers an opportunity to gain exposure to client-facing communications work, public affairs and executive-level operations.

This is a hybrid position requiring a strong at-home work setup, flexibility and the ability to attend meetings and in-office days as needed. The position requires you to Bring Your Own Device (laptop and smartphone) and manage your own transportation.

This is a full-time permanent position.

Key Responsibilities

Communications Team & Administrative Support (Approximately 50%)

Administrative & Project Coordination

• Provide day-to-day administrative support to the Communications Manager and broader communications team.

• Assist with coordinating multiple client accounts, projects and ongoing deliverables.

• Maintain project trackers, timelines, task lists and internal documentation.

• Schedule meetings, coordinate calendars, prepare agendas and capture meeting notes and action items.

• Help organize and maintain client files, shared drives, contact lists and project materials.

• Track deadlines, outstanding tasks and follow-ups to help ensure projects stay on schedule.

• Assist with preparing presentations, reports, briefing materials and other client deliverables.

• Support general team coordination and administrative needs as they arise.

Communications & Client Support

• Assist with media monitoring and social listening across multiple client accounts.

• Compile media coverage, news updates and relevant research into summaries and reports.

• Conduct background research to support client projects, communications initiatives and ongoing monitoring.

• Assist with drafting, formatting and proofreading communications materials, correspondence and internal updates.

• Support the preparation and organization of client reports, presentations and meeting materials.

• Assist with media list maintenance, contact research and other PR-related administrative tasks.

Executive & Administrative Support

• Provide direct administrative and organizational support to the Managing Partner.

• Assist with calendar and schedule management, including coordinating meetings, managing invitations and prioritizing commitments.

• Coordinate meeting logistics, prepare agendas and briefing materials, and capture notes and action items as required.

• Support travel and accommodation bookings, including researching options, coordinating logistics and preparing itineraries.

• Maintain organized records, documents and correspondence.

• Track key deliverables, deadlines, outstanding requests and follow-ups related to the Managing Partner's work.

• Assist with day-to-day administrative tasks and special projects as required.

Public Affairs & Research Support

• Assist with monitoring relevant political, government and media developments.

• Compile research, news updates and background information into organized summaries and briefing materials.

• Support the preparation and organization of public affairs documents, presentations and correspondence.

• Assist with stakeholder research, contact list maintenance and other coordination tasks.

• Provide general administrative and project support for public affairs initiatives.

Skills & Experience:

• Currently enrolled in or recently graduated from a communications, public relations, political science, journalism, business administration or related program.

• Strong organizational and administrative skills, with excellent attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities, tasks and deadlines in a fast-paced environment.

• Comfortable coordinating schedules, organizing information and managing follow-ups.

• Proficient in preparing, formatting and proofreading documents and presentations.

• Comfortable working independently and as part of a collaborative team.

• Reliable, professional, resourceful and proactive.

• Strong research skills and the ability to identify and organize relevant information.