Administrative Assistant

Administrative Assistant

Swift Realty Ltd. | North Vancouver, BC | On-site

$21.00–$23.00 per hour, depending on experience | Full-time or Part-time

Are you the kind of person who keeps an office running smoothly, makes every client feel welcome, and enjoys a creative project on the side? We’d love to meet you.

About Us

Swift Realty Ltd. is a Real Estate and Property Management brokerage based on the North Shore. Over the years, we’ve built a trusted name by giving landlords, tenants, buyers and sellers honest, reliable service. Our team is growing, and we’re looking for a professional, organized and friendly Administrative Assistant to grow with us.

What You’ll Do

Administration & Reception

• Be the first point of contact for clients, tenants, landlords and prospective customers by phone, email and online inquiries
• Greet visitors and direct inquiries to the right team member
• Schedule appointments and coordinate meetings
• Prepare, review and process documents such as agreements, forms, notices and correspondence
• Organize and maintain digital and physical files so company records stay accurate and up to date
• Keep CRM records current, including client information and communication history

Marketing Support

• Design flyers, brochures, social media posts and other marketing materials in Canva
• Plan and schedule social media content for listings, rentals and company branding
• Write clear, engaging copy for ads, newsletters and our website
• Keep our branding consistent across everything we publish
• Help run advertising campaigns and track how they perform

What We’re Looking For

• 3+ years of customer service experience
• Fluent English, written and spoken
• Experience in administration, reception or an office environment
• Experience with documentation and document preparation
• Hands-on experience with Canva or similar marketing tools
• Comfortable with MS Word, Excel, Outlook and Windows
• Strong organization, time management and attention to detail
• Able to multitask and work both independently and as part of a team
• A positive attitude and a genuine willingness to learn
• Legally entitled to work in Canada

Bonus Points

• Real Estate or Property Management experience
• Knowledge of CRM platforms
• Experience with MLS and social media platforms

What We Offer

• $21.00–$23.00 per hour, depending on experience
• Bonuses may apply after the probation period
• Full-time and part-time options
• A friendly, close-knit team where you’ll learn the Real Estate and Property Management business from the inside
• Real room to grow as our company grows

Location: 850 Harbourside Drive, North Vancouver, BC (in person). Own transportation is an asset.

How to Apply

• Click Apply and include a short cover letter telling us why you’d be a great fit for our team. Qualified candidates will be contacted for an interview.