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Swiftlink Technologies Inc.

Bilingual Office Administrator (Mandarin/English)

Richmond, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: · 2–3 years of relevant office administration experience, with the ability to manage daily administrative work independently.
Posting language: English
Posted: Nov 2, 2026

Original job description

Office Administrator

Position Overview

We are seeking an experienced and detail-oriented Office Administrator to independently handle day-to-day office administration and coordinate routine HR processes. The role requires practical administrative and HR experience, sound judgment, and the ability to organize competing priorities, communicate across teams, and follow through on outstanding matters.

Key Responsibilities

· Open the office each workday and ensure it is ready for daily operations.

· Manage daily administrative activities, maintain office supplies, coordinate visitor reception, and keep shared office areas organized.

· Coordinate recruitment administration, including job postings, interview scheduling, candidate communication, and recruitment status tracking.

· Coordinate onboarding and offboarding administration, maintain accurate employee records, and administer attendance and leave records under company procedures.

· Coordinate approved account and equipment requests with IT and relevant colleagues, and follow up to ensure onboarding arrangements are completed on time.

· Serve as a contact for routine administrative and HR process inquiries, explain established procedures, and refer sensitive or complex matters to the appropriate person.

· Arrange meetings, maintain calendars, and coordinate business travel and company events, anticipating practical requirements and scheduling conflicts.

· Maintain administrative task lists, collect internal updates, follow up on agreed deadlines, and flag delays or matters requiring a decision.

· Coordinate routine office and IT support requests with designated internal staff and keep employees informed of status.

· Maintain routine administrative records and organize expense reimbursement documents for the finance team, checking completeness and following up on missing information.

Qualifications

· 2–3 years of relevant office administration experience, with the ability to manage daily administrative work independently.

· Bachelor’s degree or an equivalent combination of education and experience.

· Hands-on experience supporting HR processes such as recruitment coordination, onboarding and offboarding, employee records, and attendance or leave administration.

· An HR certificate or relevant professional certification is an asset.

· Experience with an HRIS (e.g., Rippling) is an asset.

· Basic knowledge of the semiconductor industry or a related educational or work background is preferred.

· Strong organizational, communication, and coordination skills; able to prioritize competing requests, anticipate routine needs, and follow through with limited supervision.

· Accuracy, attention to detail, reliability, and sound judgment when handling confidential company and employee information.

· Proficiency in Microsoft Office, including Outlook, Word, and Excel, and the ability to learn other office systems.

Required

· English and Chinese verbal and written communication skills are required.

Work Arrangement

This is an on-site full-time position requiring punctual arrival to open the office at 9:00 a.m. each workday.

Location: Richmond BC

Benefits:

Dental care
Extended health care
On-site parking
Paid time off
Vision care
Work Location: In person

Apply About employer

More about this job

Responsibilities

Manage daily office administration, including opening and preparing the office, maintaining supplies and shared spaces, coordinating visitors, meetings, travel, and events. Coordinate routine HR processes and records, support IT and finance administration, track tasks and deadlines, and escalate sensitive or delayed matters as appropriate.

Requirements

Requires 2–3 years of relevant office administration experience, a bachelor’s degree or equivalent experience, and hands-on support of routine HR processes. Candidates need English and Chinese communication skills, strong organization and attention to detail, Microsoft Office proficiency, and sound judgment; HR certification, HRIS experience, and semiconductor industry knowledge are assets or preferred.

Skills

Office Administration
Recruitment Coordination
Onboarding and Offboarding
Employee Records Management
Attendance and Leave Administration
Calendar Management
Meeting Coordination
Travel Coordination
Event Coordination
Microsoft Office
Outlook
Word
Excel
HRIS
Communication
Organization and Prioritization

Benefits

Dental Care
Extended Health Care
On-Site Parking
Paid Time Off
Vision Care

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Human Resources
Recruitment Coordination
Job Postings
Interview Scheduling
Candidate Communication
Onboarding
Offboarding
Employee Records
Attendance Administration
Leave Administration
HRIS
Rippling
Microsoft Office
Outlook
Word
Excel
Account and Equipment Requests
IT Support Coordination
Expense Reimbursement
Confidential Information
Semiconductor Industry
Wireless Services
English
Chinese
Mandarin

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