Office Administrator

Position Overview

We are seeking an experienced and detail-oriented Office Administrator to independently handle day-to-day office administration and coordinate routine HR processes. The role requires practical administrative and HR experience, sound judgment, and the ability to organize competing priorities, communicate across teams, and follow through on outstanding matters.

Key Responsibilities

· Open the office each workday and ensure it is ready for daily operations.

· Manage daily administrative activities, maintain office supplies, coordinate visitor reception, and keep shared office areas organized.

· Coordinate recruitment administration, including job postings, interview scheduling, candidate communication, and recruitment status tracking.

· Coordinate onboarding and offboarding administration, maintain accurate employee records, and administer attendance and leave records under company procedures.

· Coordinate approved account and equipment requests with IT and relevant colleagues, and follow up to ensure onboarding arrangements are completed on time.

· Serve as a contact for routine administrative and HR process inquiries, explain established procedures, and refer sensitive or complex matters to the appropriate person.

· Arrange meetings, maintain calendars, and coordinate business travel and company events, anticipating practical requirements and scheduling conflicts.

· Maintain administrative task lists, collect internal updates, follow up on agreed deadlines, and flag delays or matters requiring a decision.

· Coordinate routine office and IT support requests with designated internal staff and keep employees informed of status.

· Maintain routine administrative records and organize expense reimbursement documents for the finance team, checking completeness and following up on missing information.

Qualifications

· 2–3 years of relevant office administration experience, with the ability to manage daily administrative work independently.

· Bachelor’s degree or an equivalent combination of education and experience.

· Hands-on experience supporting HR processes such as recruitment coordination, onboarding and offboarding, employee records, and attendance or leave administration.

· An HR certificate or relevant professional certification is an asset.

· Experience with an HRIS (e.g., Rippling) is an asset.

· Basic knowledge of the semiconductor industry or a related educational or work background is preferred.

· Strong organizational, communication, and coordination skills; able to prioritize competing requests, anticipate routine needs, and follow through with limited supervision.

· Accuracy, attention to detail, reliability, and sound judgment when handling confidential company and employee information.

· Proficiency in Microsoft Office, including Outlook, Word, and Excel, and the ability to learn other office systems.

· English and Chinese verbal and written communication skills are preferred.

Work Arrangement

This is an on-site full-time position requiring punctual arrival to open the office at 9:00 a.m. each workday.

Location: Richmond BC

Estimated annual salary: $55,000 - $65,000