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Added 14 mins ago
CH
Program Assistant Carling Adult Day Program (Casual)
Carefor Health & Community Services
Ottawa, ON
- Other
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit, with over 1,200 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County.…
Added 14 mins ago
RJ
Administrative Assistant
Raymond James
Calgary, AB
- Full-time
The primary role of the Administrative Assistant is to support a team of financial advisors to ensure that the team’s administrative function is managed efficiently and effectively. The…
Added 14 mins ago
RJ
Client Service Assistant
Raymond James
Vancouver, BC
- Full-time
Velocity Investment Partners |Client Service Assistant
Added 14 mins ago
Support Services Worker - Regular Part Time
Hopewell Support Services
Guelph, ON
Are you a compassionate Support Services Worker ready to make a meaningful impact in the lives of others in our Hopewell Connect Location?
Added 14 mins ago
Field Nurse Case Manager
Bayshore
NB
…l’inscription et au remboursement aux médecins, ainsi que des services de gestion des cas médicaux aux patient(e)s. Aide le (la) médecin à remplir tous les documents spécifiques au…
Added 24 mins ago
DM
hotel assistant manager
Drifters Motel & Restaurant
Terrace Bay, ON
- Full-time
Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational…
Added 27 mins ago
E
Administrative Assistant (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 44 mins ago
F
Client Registration Assistant
Fonemed
Remote, Canada
- Full-time
- Remote
…they are. Fonemed provides 24/7 nurse advice and telehealth services to callers throughout Canada and the U.S. who need assistance in assessing their health symptoms, as well as advice…
Added 44 mins ago
TS
Office Assistant - Seasonal Registration
The Salvation Army Canada and Bermuda Territory
Peterborough, ON
- Full-time
The Office Assistant provides support during the Christmas season on a temporary basis.
Added 44 mins ago
JT
Program Assistant, Job ID #5051
JVS Toronto
Toronto, ON
- Full-time
The JVS Integrated Employment Services (IES), funded by MLITSD and managed by WCG, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to…
Added 55 mins ago
NB
Associate
National Bank of Canada
Trois-Rivières, QC · Greater Trois-Rivieres Metropolitan Area
- Full-time
A Career as an assistant at National Bank Financial Wealth Management within an Advisory Group Beauchamp, Beaulieu, Toupin, will give you the opportunity to show your ability to work in…
Added 55 mins ago
BG
Client Service Analyst - 6 month contract
Butterfield Group
Halifax, NS
- Temporary
The Client Service Analyst reports to the Team Lead/Assistant Vice President of the Client Services team and is responsible for undertaking onboarding, periodic reviews, trigger reviews,…
Added 55 mins ago
WM
Technical & Administrative Assistant - NETE
Weir Minerals
Dartmouth, NS
- Full-time
Weir Marine Engineering is currently looking for a Technical & Administrative Assistant for the naval Combat and Control Systems (CCS) section. This permanent position based in Dartmouth…
Added 55 mins ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Burnaby, BC
- Full-time
Experience in data services such as quality assurance and data integrity
Added 55 mins ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Montreal, QC
- Full-time
Experience in data services such as quality assurance and data integrity
Added 56 mins ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Toronto, ON
- Full-time
Experience in data services such as quality assurance and data integrity
Added 56 mins ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Gatineau, QC
- Full-time
Experience in data services such as quality assurance and data integrity
Added 1 hour ago
J
Assistant manager, restaurant
JobsMedia.io
Courtenay, BC
- Full-time
Determine type of services to be offered and implement operational procedures
Added 1 hour ago
YW
assistant manager - food services
YYOUNG® Water Limited dba Alkiss® WATER | Aquazon®
Burnaby, BC
- Full-time
Determine type of services to be offered and implement operational procedures
Added 1 hour ago
TP
Assistant II - Operation
TOPPAN Packaging Americas
Terrebonne, QC
- Full-time
…comptabilité diverse, des tâches administratives et de la satisfaction client dans un environnement d'équipe de travail performant. Ce poste est également responsable de la mise en œuvre et…
Added 1 hour ago
L
Lab Patient Technician - Part Time Regular (Float) - Woodstock, ON
LifeLabs
Woodstock, ON
- Part-time
…Canadians through accessible, accurate, and innovative diagnostic…
Added 1 hour ago
L
Lab Patient Technician - Part Time (Float) - Delhi, ON
LifeLabs
Norfolk, ON
- Part-time
…Canadians through accessible, accurate, and innovative diagnostic…
Added 1 hour ago
DC
Forestry Assistant, Capital Projects- Summer 2027
DWB Consulting Services Ltd
Prince George, BC
- $22 to $26 CAD / hour
Kintera, formerly known as DWB/Chartwell, is a multi-disciplinary consulting firm specializing in services and solutions for the resource sector. Kintera has a close-knit team, a diverse…
Added 1 hour ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Communication: Develops, implements and maintains effective communication strategies with all faculties/services under the responsibility of the senior management office in order to ensure…
Added 1 hour ago
PC
Assistant Campus Support Coordinator
People Corporation
Winnipeg, MB · MB - Gallivan Student - Winnipeg
- Part-time
The Assistant Campus Support Coordinator will act as a point of contact on a campus we serve, providing front‑line support in the delivery of in-person member services, student inquires,…

Swim Recruiting

Administrative Assistant

Calgary, AB, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Onsite contract opportunity supporting appeal hearings, case administration and decision preparation for an Alberta public-sector tribunal.

Fully onsite in downtown Calgary.
Monday–Friday, 8:00 a.m.–4:00 p.m. Alberta time (7.25 hrs/day)

Who:

Reporting to the Senior Appeals Assistant, you will support Appeals Officers, Hearing Chairs, Vice Chairs, Commissioners and external parties participating in appeals. The organization operates in a structured tribunal environment where accuracy, professionalism, confidentiality and timely communication are essential.

You:

You bring strong administrative coordination and proofreading skills, sound judgment and confidence working with diverse stakeholders. You can move between detailed document preparation, client inquiries, technology troubleshooting and time-sensitive follow-up. Your experience may come from tribunal or hearing administration, legal support, workers’ compensation, case administration, public-sector services or another role with comparable responsibilities.

Critical Experience Requirements:

High School Diploma or GED.
At least two years of relevant experience in a similar role.
At least two years using Microsoft Office Suite tools.
At least two years solving problems and troubleshooting in a fast-paced environment, working independently and within a team.
At least two years adapting to new business environments, working with business and technical teams, coordinating vendors, managing stakeholder relationships and supporting collaboration.
At least two years working with clients or stakeholders to identify, gather, document and analyze business data and process requirements.
Clear written and verbal communication and the ability to interact professionally with diverse groups.
Strong organization, prioritization and attention to detail.

Nice to Have:

A degree, diploma or certificate in office administration.
Two years of information governance, records-management or information-management experience.
Two years of experience with information-management concepts and privacy/security issues relating to ATIA and POPA, including relevant experience under the former FOIP framework.
Two years of experience working directly within the Government of Alberta, with 1GX, or in a comparable Canadian public-sector ERP environment.
Two years of workers’ compensation systems experience, such as WCB.

Compensation:

Hourly contract compensation will be discussed based on experience, engagement structure and alignment with the client’s requirements.

Next Steps:

If the sound of this opportunity excites you, and you’re confident that it’s a good fit for your experience and career goals, then we’d love to hear from you! Please send your updated resume to us by applying to this posting and one of our awesome team of recruiters will be in touch.

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More about this job

Responsibilities

Support appeal hearings and case administration by coordinating with Appeals Officers, Hearing Chairs, Vice Chairs, Commissioners, and external participants. Prepare and proofread documents and decisions, respond to inquiries, troubleshoot technology issues, and complete timely follow-up while maintaining accuracy and confidentiality.

Requirements

A high school diploma or GED and at least two years of relevant administrative experience are required, along with two years using Microsoft Office and experience troubleshooting, collaborating with stakeholders, and documenting business data and process requirements. Strong communication, organization, prioritization, attention to detail, and the ability to work independently and as part of a team are required; office administration education and public-sector, records-management, privacy, ERP, or workers’ compensation experience are preferred.

Skills

Administrative Coordination
Proofreading
Case Administration
Appeal Hearing Support
Decision Preparation
Microsoft Office
Problem Solving
Troubleshooting
Records Management
Information Governance
Privacy and Security
Stakeholder Management
Business Requirements Analysis
Written and Verbal Communication
Organization and Prioritization
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Appeal Hearings
Tribunal
Case Administration
Decision Preparation
Appeals Officers
Hearing Chairs
Document Preparation
Proofreading
Microsoft Office Suite
Client Inquiries
Technology Troubleshooting
Stakeholder Relationships
Business Data
Process Requirements
Information Governance
Records Management
Information Management
ATIA
POPA
FOIP
Government of Alberta
1GX
Public-Sector ERP
Workers’ Compensation
WCB
Privacy and Security
Confidentiality
Vendor Coordination

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