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Jobs in Canada

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Added 20 mins ago
BT
Client Service & Intake Administrator
Baker Tilly Canada
Iqaluit, NU
- Full-time
Reports to the designated office lead. Works closely with preparers, reviewers, partners/managers, and administrative support staff.
Added 20 mins ago
KD
HR Generalist
Kratos Defense and Security Solutions
Whitby, ON
- Full-time
The HR Generalist will provide professional and administrative support in multiple aspects of the Human Resources function, including recruitment, training and development, HR policy…
Added 20 mins ago
YO
YPHD Programmer
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
- Part-time
…When they know someone’s in their corner, with unconditional support, they realize they can do more than they thought possible. It’s your support, expertise, and guidance that helps people…
Added 35 mins ago
EI
IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab Inc.
Calgary, AB
- Full-time
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT…
Added 50 mins ago
WS
Operations Coordinator (12-Month Leave Coverage)
West Sixth Construction Inc.
Fort St. John, BC
- Part-time
We're seeking an organized and proactive Operations Coordinator to join our team for a 12-month leave coverage position.
Added 1 hour ago
JC
HVAC Project Coordinator
Johnson Controls
Richmond Hill, ON · Toronto, ON
- Full-time
Under direct supervision, tracks and provides direct support for the HVAC Building Solutions Installation Contract Business. Will work with Project Manager, Site Superintendent, and…
Added 1 hour ago
AC
Shipping Clerk
Aston Carter
AB · Edmonton, Alberta
- $23 to $25 CAD / hour
- Contract
Our client is seeking a Shipping & Receiving Coordinator to join their team in a fast-paced industrial environment. This position is responsible for coordinating inbound and outbound…
Added 2 hours ago
I
Administrative Coordinator/Program Coordinator
IICRC
Fort McMurray, AB
- Full-time
Position: Administrative Coordinator/Program Coordinator
Added 3 hours ago
R
Senior On-Site Service Specialist, Hospitality
Ricoh
Montreal, QC
- Full-time
…kitchens, pantries, supplies, etc. In addition, works with the Coordinator - Hospitality, Site Manager or Integrated Accounts Manager in the execution of all internal and Client events.…
Added 3 hours ago
NC
Executive Coordinator
Norfolk County
ON · Simcoe, ON
- Full-time
As the Executive Coordinator, you’ll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational…
Added 3 hours ago
H
Service Coordinator, Security
Houle
Calgary, AB
- Full-time
The successful candidate will be responsible for providing excellent customer service and administrative support while dispatching, coordinating, and supporting technical teams in the…
Added 3 hours ago
E
Customer Order Coordinator
evertz.io
Burlington, ON
- Internship
We are seeking a detail-oriented Order Processing Coordinator to accurately enter and manage orders based on customer purchase orders and internal requests for Production and R&D. This role…
Added 3 hours ago
A
Assessment Coordinator
Altis
Richmond, BC
- $23 to $25 CAD / hour
- Contract
You'll support administrative activities, including invoice reconciliation, updating forms and website content, managing system notifications, and troubleshooting technology issues.
Added 3 hours ago
RD
FireSmart Coordinator
Regional District of Kitimat-Stikine
Canada
- Full-time
The Regional District of Kitimat-Stikine is pleased to announce they are searching for a Temporary full-time FireSmart Coordinator to join their dedicated team. This position offers a…
Added 3 hours ago
CH
Coordinator, Guest Logistics
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
The Coordinator, Guest Logistics supports all logistics related to the transportation of guests between key meeting points and CMH staging areas. This role requires a keen eye for…
Added 4 hours ago
CH
Transfer Coordinator, Kelowna (Winter 2026/27)
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
Position Title: Transfer Coordinator, Kelowna
Added 4 hours ago
PH
Clinical Research and Trials Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
- Part-time
Clinical Research and Trials Coordinator, Research Clinical Trials
Added 4 hours ago
VS
Event & Program Coordinator
Volunteer Success
Mississauga, ON
- Full-time
Support the planning and delivery of community events and programs by assisting with logistics, registration, participant communication, and on-site coordination.
Added 4 hours ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.
Added 4 hours ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
The Field Support Representative is responsible for supporting the daily operations of one or more Managed Services locations including any or all of the following: copy, print and scanning…
Added 4 hours ago
CA
Junior Project Coordinator
Centurion Associates Inc
Toronto, ON
- Full-time
Reporting to the Vice President of Technical Services, the Junior Project Coordinator will support the management team, energy team and project managers and successful completion of…
Added 4 hours ago
SH
Sales and Events Coordinator | Contract | The Westley Calgary
Silver Hotel Group
Calgary, AB
- Contract
…contract position with a possibility of extension of Sales & Event Coordinator. Reporting to the Director of Sales & Marketing at The Westley Hotel, the successful candidate is expected to…
Added 4 hours ago
HR
Sr Sales and Operations Coordinator
Herc Rentals
Edmonton, AB
- Full-time
The Senior Sales and Operations Coordinator is the first person you see when you walk into a Herc Rentalsbranch or dial a Herc Rentals phone number. The ideal person for this role is…
Added 4 hours ago
CH
Transaction Management Coordinator
CBRE HV
Toronto, ON
- Full-time
As a CBRE Transaction Management Coordinator, you will support the real estate transaction management team and be responsible for client listings and voucher processing for a single office.
Added 4 hours ago
Administrative Coordinator
AOT Technologies
Victoria, BC
AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.

Swim Recruiting

Contractor Operations Coordinator

Vancouver, BC, Canada

$57,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $57,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

We are looking for a highly organized, detail-oriented, and adaptable individual to support our day-to-day operations, including contractor timesheets, payroll assistance, and invoicing. The ideal candidate is great with numbers, a strong communicator, and comfortable juggling multiple priorities in a fast-paced, collaborative environment.

Who – The Company:

Founded in 2007, Swim Recruiting is a well-established Vancouver-based recruitment firm specializing in Information Technology, Accounting & Finance, Human Resources, and Administration recruitment. We pride ourselves on delivering exceptional service to both clients and candidates while fostering a collaborative, professional, and supportive workplace culture. Many of our team members have been with the company for several years, contributing to the strong relationships and reputation we have built in the market.

Why Join SWIM?

You will be part of a supportive and collaborative team where your work makes a real impact. If you enjoy variety, staying organized, and helping keep operations running smoothly, we would love to hear from you!

What – The Role:

We are looking for a highly organized, detail-oriented, and proactive Contractor Operations Coordinator to join our team at SWIM!

The ideal candidate enjoys working with numbers, has experience with invoicing and payroll support, and can confidently manage multiple responsibilities in a fast-paced environment.

We are looking for someone who is accurate, adaptable, collaborative, and a great communicator. Previous experience in a staffing or recruitment agency would be a definite advantage!

Key Responsibilities

Manage and review contractor timesheets, ensuring accuracy and timely submissions.
Follow up with contractors and clients regarding missing timesheets, approvals, or discrepancies.
Assist with payroll processing and contractor payment coordination.
Prepare and process client invoices accurately and on time.
Use QuickBooks Desktop and/or QuickBooks Online for invoicing and related tasks.
Respond to contractor, client, and internal inquiries regarding timesheets, payroll, and billing.
Maintain accurate records, spreadsheets, and documentation.
Assist with contractor onboarding and other operational and administrative projects.
Support process improvements and day-to-day operations as needed.

Who – The Candidate:

Experience in operations, payroll support, billing, or a similar administrative role.
Hands-on experience with QuickBooks Desktop and/or QuickBooks Online.
Strong attention to detail, organizational skills, and comfort working with numbers.
Excellent communication and interpersonal skills with a friendly, professional approach.
Ability to multitask, prioritize, and adapt to changing demands.
A proactive, collaborative attitude and willingness to jump between projects.
Ability to work independently, take ownership, and meet deadlines.
Previous experience in a staffing or recruitment agency is preferred.
Experience with Bullhorn, Excel, and contractor payroll processes is an asset.

The Ideal Person

Someone who is organized, reliable, detail-oriented, personable, and adaptable. You enjoy working with numbers, communicating with people, and being part of a collaborative team. You take pride in accuracy, follow through on tasks, and are always willing to jump in where needed.

Where:

This a hybrid role, with 3 days in our office in Downtown Vancouver. We are close to Gastown and the financial district, with convenient access to SkyTrain, Canada Line, SeaBus, West Coast Express, and major bus routes.

How Much:

This position offers a starting annual salary of approximately $57,000 to $65,000, depending on experience and qualifications. Swim Recruiting also provides a competitive benefits package, including extended health and dental coverage, paid vacation, and additional employee perks.

When & How to Apply:

If you are interested in learning more about this opportunity, we encourage you to apply as soon as possible. If you are already working with a recruiter at Swim Recruiting, please contact them directly. Otherwise, please submit your resume for consideration.

Apply About employer

More about this job

Responsibilities

Manage contractor timesheets, follow up on missing submissions or discrepancies, assist with payroll and contractor payments, and prepare accurate client invoices using QuickBooks. Maintain records and documentation, respond to billing and payroll inquiries, support contractor onboarding, and contribute to operational projects and process improvements.

Requirements

Candidates should have experience in operations, payroll support, billing, or a similar administrative role, along with hands-on experience using QuickBooks Desktop or QuickBooks Online. Strong numerical, organizational, communication, and multitasking skills are required; staffing or recruitment agency experience is preferred, while Bullhorn, Excel, and contractor payroll experience are assets.

Skills

Timesheet Management
Payroll Support
Invoicing
QuickBooks Desktop
QuickBooks Online
Attention To Detail
Organization
Numerical Skills
Communication
Multitasking
Prioritization
Adaptability
Recordkeeping
Contractor Onboarding
Excel
Bullhorn

Benefits

Extended Health Coverage
Dental Coverage
Paid Vacation
Employee Perks

Visa sponsorship

Not detected in the job text

Keywords

Contractor Operations
Timesheets
Payroll Support
Contractor Payments
Invoicing
Billing
QuickBooks Desktop
QuickBooks Online
Bullhorn
Excel
Contractor Onboarding
Staffing
Recruitment
Operations
Administrative Support
Recordkeeping
Spreadsheets
Process Improvement
Client Inquiries
Contractor Inquiries

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