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Added 6 mins ago
AH
Research I
Alberta Health Services
AB · Edmonton, AB
- Full-time
The AHS Clinical Trials Unit is recruiting a Research Coordinator to provide support to Investigators for clinical research trials. You will be assigned to the Gastrointestinal and Liver…
Added 1 hour ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Provide relief support for basic office operations (e.g. email monitoring) when the Administrative Assistant is absent.
Added 1 hour ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 2 hours ago
IP
Administrative Support Coordinator
Indigenous Perspectives Society
Vancouver, BC
- Full-time
…Response for Depression & Anxiety, the Administrative Support Coordinator will be responsible for administrative and technical support tasks to assist with day-to-day operations and to…
Added 2 hours ago
IP
Clinical Operations Manager
Indigenous Perspectives Society
Vancouver, BC
- Full-time
Oversee daily clinic operations to ensure efficient, coordinated, and client-centred service delivery.
Added 3 hours ago
TC
Retail Store Coordinator Full Time Winners - Brentwood Commons
TJX Canada – Winners, Marshalls, HomeSense
Lloydminster, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
TC
Retail Store Coordinator Full Time Winners - Summerside
TJX Canada – Winners, Marshalls, HomeSense
Summerside, PE
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
TC
Retail Visual Merchandise Coordinator Full Time
TJX Canada – Winners, Marshalls, HomeSense
Prince Albert, SK
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
TC
Retail Customer Service and Operations Coordinator Full Time
TJX Canada – Winners, Marshalls, HomeSense
Prince Albert, SK
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
HR
Sr Sales and Operations Coordinator
Herc Rentals
Toronto, ON · North York, ON
- Full-time
…currently seeking a highly organized and proactive Senior Sales & Operations Coordinator to join our growing team. This is a key branch position responsible for coordinating equipment…
Added 3 hours ago
TC
Retail Customer Service and Operations Coordinator Full Time HomeSense-15Woodlawn, Guelph
TJX Canada – Winners, Marshalls, HomeSense
Guelph, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
…position supports a wide variety of company administrative operations in a prompt and professional manner. The incumbent is responsible for organizing and coordinating office operations and…
Added 3 hours ago
MD
Appeals Officer - Revenue Tax Specialist Senior/Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Three (3) years* of full-time professional experience in accounting or auditing working with Corporate Franchise Tax.
Added 4 hours ago
C
Project Administrator
Convergint
Dartmouth, NS
- Full-time
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 4 hours ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS
- Full-time
Job Description: Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Halifax, NS. The Service Coordinator answers,…
Added 4 hours ago
C
Field Technical Lead - Security Systems
Convergint
Toronto, ON · Etobicoke, ON
- Full-time
What you’ll do with “Our Training and Your Experience”
Added 4 hours ago
Project Coordinator (Construction)
Region of Waterloo
Kitchener, ON
Writes building/project notices when the public and internal operations are impacted.
Added 5 hours ago
TA
Human Resources Coordinator
Touchwood Agency Tribal Council
Punnichy, SK
- Full-time
Role Description The Human Resources Coordinator is a full-time, on-site role located in Punnichy, SK. This position is responsible for supporting day-to-day HR operations, including…
Added 5 hours ago
1
M&A Integrations Coordinator
123Dentist
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
…stakeholders, and ensuring a smooth, well-organized onboarding experience with minimal disruption to clinic…
Added 5 hours ago
BT
Client Service & Intake Administrator
Baker Tilly Canada
Iqaluit, NU
- Full-time
Maintain intake logs, file tracking lists, and daily status updates as directed by the Tax Operations Coordinator.
Added 5 hours ago
A
Ingénieur Industriel
Actalent
Laval, QC
- $45 to $60 CAD / hour
- Contract
Analyser et diagnostiquer les flux de production et les processus, et proposer des initiatives d'amélioration liées aux opérations de fabrication.
Added 5 hours ago
EI
IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab Inc.
Calgary, AB
- Full-time
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT…
Added 6 hours ago
WS
Operations Coordinator (12-Month Leave Coverage)
West Sixth Construction Inc.
Fort St. John, BC
- Part-time
We're seeking an organized and proactive Operations Coordinator to join our team for a 12-month leave coverage position.
Added 6 hours ago
G
Stanley Park Popcorn Vendor Team Lead
GoodWork.ca
Vancouver, BC
- Internship
…popcorn alongside a small team of volunteers, ensuring smooth operations, and contributing to the success of this important fundraising initiative. The role is based at the “Cob House” in…
Added 6 hours ago
JC
HVAC Project Coordinator
Johnson Controls
Richmond Hill, ON · Toronto, ON
- Full-time
Provide additional Operations Support, as required.

Swim Recruiting

Contractor Operations Coordinator

Vancouver, BC, Canada

$57,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $57,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

We are looking for a highly organized, detail-oriented, and adaptable individual to support our day-to-day operations, including contractor timesheets, payroll assistance, and invoicing. The ideal candidate is great with numbers, a strong communicator, and comfortable juggling multiple priorities in a fast-paced, collaborative environment.

Who – The Company:

Founded in 2007, Swim Recruiting is a well-established Vancouver-based recruitment firm specializing in Information Technology, Accounting & Finance, Human Resources, and Administration recruitment. We pride ourselves on delivering exceptional service to both clients and candidates while fostering a collaborative, professional, and supportive workplace culture. Many of our team members have been with the company for several years, contributing to the strong relationships and reputation we have built in the market.

Why Join SWIM?

You will be part of a supportive and collaborative team where your work makes a real impact. If you enjoy variety, staying organized, and helping keep operations running smoothly, we would love to hear from you!

What – The Role:

We are looking for a highly organized, detail-oriented, and proactive Contractor Operations Coordinator to join our team at SWIM!

The ideal candidate enjoys working with numbers, has experience with invoicing and payroll support, and can confidently manage multiple responsibilities in a fast-paced environment.

We are looking for someone who is accurate, adaptable, collaborative, and a great communicator. Previous experience in a staffing or recruitment agency would be a definite advantage!

Key Responsibilities

Manage and review contractor timesheets, ensuring accuracy and timely submissions.
Follow up with contractors and clients regarding missing timesheets, approvals, or discrepancies.
Assist with payroll processing and contractor payment coordination.
Prepare and process client invoices accurately and on time.
Use QuickBooks Desktop and/or QuickBooks Online for invoicing and related tasks.
Respond to contractor, client, and internal inquiries regarding timesheets, payroll, and billing.
Maintain accurate records, spreadsheets, and documentation.
Assist with contractor onboarding and other operational and administrative projects.
Support process improvements and day-to-day operations as needed.

Who – The Candidate:

Experience in operations, payroll support, billing, or a similar administrative role.
Hands-on experience with QuickBooks Desktop and/or QuickBooks Online.
Strong attention to detail, organizational skills, and comfort working with numbers.
Excellent communication and interpersonal skills with a friendly, professional approach.
Ability to multitask, prioritize, and adapt to changing demands.
A proactive, collaborative attitude and willingness to jump between projects.
Ability to work independently, take ownership, and meet deadlines.
Previous experience in a staffing or recruitment agency is preferred.
Experience with Bullhorn, Excel, and contractor payroll processes is an asset.

The Ideal Person

Someone who is organized, reliable, detail-oriented, personable, and adaptable. You enjoy working with numbers, communicating with people, and being part of a collaborative team. You take pride in accuracy, follow through on tasks, and are always willing to jump in where needed.

Where:

This a hybrid role, with 3 days in our office in Downtown Vancouver. We are close to Gastown and the financial district, with convenient access to SkyTrain, Canada Line, SeaBus, West Coast Express, and major bus routes.

How Much:

This position offers a starting annual salary of approximately $57,000 to $65,000, depending on experience and qualifications. Swim Recruiting also provides a competitive benefits package, including extended health and dental coverage, paid vacation, and additional employee perks.

When & How to Apply:

If you are interested in learning more about this opportunity, we encourage you to apply as soon as possible. If you are already working with a recruiter at Swim Recruiting, please contact them directly. Otherwise, please submit your resume for consideration.

Apply About employer

More about this job

Responsibilities

Manage contractor timesheets, follow up on missing submissions or discrepancies, assist with payroll and contractor payments, and prepare accurate client invoices using QuickBooks. Maintain records and documentation, respond to billing and payroll inquiries, support contractor onboarding, and contribute to operational projects and process improvements.

Requirements

Candidates should have experience in operations, payroll support, billing, or a similar administrative role, along with hands-on experience using QuickBooks Desktop or QuickBooks Online. Strong numerical, organizational, communication, and multitasking skills are required; staffing or recruitment agency experience is preferred, while Bullhorn, Excel, and contractor payroll experience are assets.

Skills

Timesheet Management
Payroll Support
Invoicing
QuickBooks Desktop
QuickBooks Online
Attention To Detail
Organization
Numerical Skills
Communication
Multitasking
Prioritization
Adaptability
Recordkeeping
Contractor Onboarding
Excel
Bullhorn

Benefits

Extended Health Coverage
Dental Coverage
Paid Vacation
Employee Perks

Visa sponsorship

Not detected in the job text

Keywords

Contractor Operations
Timesheets
Payroll Support
Contractor Payments
Invoicing
Billing
QuickBooks Desktop
QuickBooks Online
Bullhorn
Excel
Contractor Onboarding
Staffing
Recruitment
Operations
Administrative Support
Recordkeeping
Spreadsheets
Process Improvement
Client Inquiries
Contractor Inquiries

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