Find work in Canada.

561,037 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 13 mins ago
Project Coordinator
ATS Automation
Cambridge, ON
Organize and coordinate tasks for maintenance and testing operations.
Added 13 mins ago
YO
Senior Counselling Supervisor
YMCA of Greater Toronto
Torrance, ON
- Part-time
…The position works collaboratively with camp departments to support consistent staff supervision, respond to escalated participant and staff concerns, and maintain a safe, positive, and…
Added 13 mins ago
AC
Senior Purchasing And Procurement Coordinator
Aston Carter
Burlington, ON
- $75,000 to $85,000 CAD / year
- Full-time
The Senior Purchasing and Procurement Coordinator oversees end-to-end procurement activities for materials, services, equipment, and capital purchases across multiple Ontario sites. This…
Added 28 mins ago
Health Safety and Wellness Manager
Conestoga Meats
Breslau, ON
…disability management programs, wellness initiatives, security operations, and emergency preparedness across two facilities employing approximately 1,450 team members operating on three…
Added 28 mins ago
IG
Transportation Coordinator
Insight Global
Calgary, AB
- Contract
Insight Global is seeking a (Night Shift) Transportation Coordinator to join one of our top retail client's Transportation team in Calgary, Alberta. This individual will serve as the…
Added 28 mins ago
VC
Operations Coordinator
Valard Construction
Calgary, AB
- Full-time
Reporting to the Executive Vice President (EVP), Transmission, this position provides operational and analytical support to the Transmission leadership team across active and upcoming…
Added 28 mins ago
NQ
Project Coordinator - Admin
Nord Quantique
Sherbrooke, QC
- Full-time
3–6 years of experience in project coordination, program support, or operations in an R&D-intensive environment (deep tech, aerospace, defense, semiconductors, or similar).
Added 28 mins ago
GW
Bilingual Billing Coordinator
Gowling WLG
Ottawa, ON
- $49,000 to $74,100 CAD / year
- Full-time
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
Added 28 mins ago
K
Facilities Coordinator
Keilhauer
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $75,000 CAD / year
- Contract
FACILITIES & MAINTENANCE COORDINATOR (Maternity/Parental Leave Contract)
Added 28 mins ago
IC
People & Culture Coordinator
INNOCEAN Canada
Toronto, ON
- Full-time
You've spent at least a year in a role that needed real discretion (executive or administrative support, operations, HR or similar)
Added 28 mins ago
BS
Bilingual Customer Operations Coordinator
Bilingual Source
Vaughan, ON
- $50,000 to $60,000 CAD / year
- Full-time
…logistics services sector is looking for a Bilingual Customer Operations Coordinator who can support customers and external partners in French and English while helping keep day-to-day…
Added 43 mins ago
BU
Senior Lab Demonstrator, Computer Science
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to the Chair of Computer Science, the Senior Laboratory Demonstrator coordinates instructional support, laboratory operations, assessment activities, and teaching assistant…
Added 43 mins ago
MA
Customer / Guest Service Agent
Maintair Aviation
Windsor, ON
- Part-time
Customer Service Representatives (CSR’s) work under the direction of the Station Coordinator and/or Shift Leads and ensure passengers & customers are handled according to specific company…
Added 43 mins ago
BE
Parts & Service Coordinator
Battlefield Equipment Rentals
Fredericton, NB
- Full-time
As a key member of the Service team, the Parts & Service Coordinator plays a critical role in keeping equipment running, technicians supported, and customers informed while also…
Added 43 mins ago
BE
Rental Coordinator
Battlefield Equipment Rentals
Saint John, NB · St-John, NB
- Full-time
As a Rental Coordinator, you’ll be a key team member, helping to keep our operations running smoothly and our clients coming back for more.
Added 58 mins ago
CL
Stock Associate, Yorkville
Christian Louboutin
Toronto, ON
- Full-time
Ability to flex to a customer facing sales floor support role per the needs of the business.
Added 58 mins ago
TT
Retail Store Coordinator Full Time Winners - Brentwood Commons
The TJX Companies, Inc.
Lloydminster, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 58 mins ago
Office Clerk
Ricoh
Toronto, ON
The Field Support Representative is responsible for supporting the daily operations of one or more Managed Services locations including any or all of the following: copy, print and scanning…
Added 1 hour ago
Bookings and Visitor Services Coordinator
City of Edmonton
AB
As the Bookings and Visitor Services Coordinator, you will play an essential role in connecting people with dynamic arts and cultural spaces across Edmonton. Reporting to the Tenant &…
Added 1 hour ago
AI
Procurement Support Coordinator
American Iron and Metal
Montreal, QC
- Full-time
The Procurement Support Coordinator, reporting to Manager, Procurement Support Operations, is responsible for providing administrative and operational support to the procurement function.…
Added 1 hour ago
P
Customer Service and Order Coordinator
PheedLoop
Toronto, ON
- Full-time
PheedLoop is looking for a highly organized, detail-oriented, and customer-focused Customer Service and Order Coordinator to join our Logistics team.
Added 1 hour ago
S
Machine Shop Planner
Safran
Ajax, ON
- Full-time
Coordinate with the ODC Coordinator, suppliers, and internal stakeholders to prioritize outside processes and ensure timely return of parts to support production requirements.
Added 1 hour ago
IT
Estimator / Project Coordinator
InTandem Talent
Hamilton, ON
- Full-time
SB Canada is hiring an Estimator / Project Coordinator to support our Major Projects group, which covers projects across Canada. Working under the direction of the Senior Estimator /…
Added 1 hour ago
SI
Food-Beverage Coordinator
Saskatchewan Indian Gaming Authority
Whitecap, SK
- Full-time
…planning restaurant, bar, outlet, gaming floor and catering operations, where…
Added 1 hour ago
IT
Estimator / Project Coordinator – Major Projects
InTandem Talent
Hamilton, ON
- Full-time
SB Canada is hiring an Estimator / Project Coordinator to support our Major Projects group, which covers projects across Canada. Working under the direction of the Senior Estimator /…

Swim Recruiting

Contractor Operations Coordinator

Vancouver, BC, Canada

$57,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $57,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

We are looking for a highly organized, detail-oriented, and adaptable individual to support our day-to-day operations, including contractor timesheets, payroll assistance, and invoicing. The ideal candidate is great with numbers, a strong communicator, and comfortable juggling multiple priorities in a fast-paced, collaborative environment.

Who – The Company:

Founded in 2007, Swim Recruiting is a well-established Vancouver-based recruitment firm specializing in Information Technology, Accounting & Finance, Human Resources, and Administration recruitment. We pride ourselves on delivering exceptional service to both clients and candidates while fostering a collaborative, professional, and supportive workplace culture. Many of our team members have been with the company for several years, contributing to the strong relationships and reputation we have built in the market.

Why Join SWIM?

You will be part of a supportive and collaborative team where your work makes a real impact. If you enjoy variety, staying organized, and helping keep operations running smoothly, we would love to hear from you!

What – The Role:

We are looking for a highly organized, detail-oriented, and proactive Contractor Operations Coordinator to join our team at SWIM!

The ideal candidate enjoys working with numbers, has experience with invoicing and payroll support, and can confidently manage multiple responsibilities in a fast-paced environment.

We are looking for someone who is accurate, adaptable, collaborative, and a great communicator. Previous experience in a staffing or recruitment agency would be a definite advantage!

Key Responsibilities

Manage and review contractor timesheets, ensuring accuracy and timely submissions.
Follow up with contractors and clients regarding missing timesheets, approvals, or discrepancies.
Assist with payroll processing and contractor payment coordination.
Prepare and process client invoices accurately and on time.
Use QuickBooks Desktop and/or QuickBooks Online for invoicing and related tasks.
Respond to contractor, client, and internal inquiries regarding timesheets, payroll, and billing.
Maintain accurate records, spreadsheets, and documentation.
Assist with contractor onboarding and other operational and administrative projects.
Support process improvements and day-to-day operations as needed.

Who – The Candidate:

Experience in operations, payroll support, billing, or a similar administrative role.
Hands-on experience with QuickBooks Desktop and/or QuickBooks Online.
Strong attention to detail, organizational skills, and comfort working with numbers.
Excellent communication and interpersonal skills with a friendly, professional approach.
Ability to multitask, prioritize, and adapt to changing demands.
A proactive, collaborative attitude and willingness to jump between projects.
Ability to work independently, take ownership, and meet deadlines.
Previous experience in a staffing or recruitment agency is preferred.
Experience with Bullhorn, Excel, and contractor payroll processes is an asset.

The Ideal Person

Someone who is organized, reliable, detail-oriented, personable, and adaptable. You enjoy working with numbers, communicating with people, and being part of a collaborative team. You take pride in accuracy, follow through on tasks, and are always willing to jump in where needed.

Where:

This a hybrid role, with 3 days in our office in Downtown Vancouver. We are close to Gastown and the financial district, with convenient access to SkyTrain, Canada Line, SeaBus, West Coast Express, and major bus routes.

How Much:

This position offers a starting annual salary of approximately $57,000 to $65,000, depending on experience and qualifications. Swim Recruiting also provides a competitive benefits package, including extended health and dental coverage, paid vacation, and additional employee perks.

When & How to Apply:

If you are interested in learning more about this opportunity, we encourage you to apply as soon as possible. If you are already working with a recruiter at Swim Recruiting, please contact them directly. Otherwise, please submit your resume for consideration.

Apply About employer

More about this job

Responsibilities

Manage contractor timesheets, follow up on missing submissions or discrepancies, assist with payroll and contractor payments, and prepare accurate client invoices using QuickBooks. Maintain records and documentation, respond to billing and payroll inquiries, support contractor onboarding, and contribute to operational projects and process improvements.

Requirements

Candidates should have experience in operations, payroll support, billing, or a similar administrative role, along with hands-on experience using QuickBooks Desktop or QuickBooks Online. Strong numerical, organizational, communication, and multitasking skills are required; staffing or recruitment agency experience is preferred, while Bullhorn, Excel, and contractor payroll experience are assets.

Skills

Timesheet Management
Payroll Support
Invoicing
QuickBooks Desktop
QuickBooks Online
Attention To Detail
Organization
Numerical Skills
Communication
Multitasking
Prioritization
Adaptability
Recordkeeping
Contractor Onboarding
Excel
Bullhorn

Benefits

Extended Health Coverage
Dental Coverage
Paid Vacation
Employee Perks

Visa sponsorship

Not detected in the job text

Keywords

Contractor Operations
Timesheets
Payroll Support
Contractor Payments
Invoicing
Billing
QuickBooks Desktop
QuickBooks Online
Bullhorn
Excel
Contractor Onboarding
Staffing
Recruitment
Operations
Administrative Support
Recordkeeping
Spreadsheets
Process Improvement
Client Inquiries
Contractor Inquiries

Report this job