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Added 27 mins ago
UH
Registered Nurse - Inpatient Leukemia
University Health Network
Toronto, ON
- Contract
…dedicated Advance Practice Nurse Educators and Patient Care Coordinator shared within the Leukemia program to support nursing and the multidisciplinary team members. There are educational…
Added 28 mins ago
FH
Recreation Therapist, Rehabilitation & Recovery Services
Fraser Health
Burnaby, BC · BC · Maple Ridge / Pitt Meadows, British Columbia
- Part-time
…efficiency and/or effectiveness or service. Identifies own learning needs, reviews these with the Coordinator, Rehabilitation & Recovery Services and engages in a variety of activities to…
Added 28 mins ago
FH
RN, Cardiac Inpatient Units or Cardiac Interventional Day Care (DCIU; ICRU)
Fraser Health
Abbotsford, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 28 mins ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Delta, BC · Surrey, BC
- Part-time
…identifying goals and expectations, reviewing client and family learning needs, assisting with understanding of illness, teaching coping strategies, and consulting with colleagues when…
Added 28 mins ago
FH
Registered Nurse, Medicine
Fraser Health
Abbotsford, BC
- Temporary
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
'
Training Coordinator
''
Florenceville-Bristol, NB
- Full-time
McCain Foods (Canada), Florenceville CCS is seeking a Training Coordinator to support employee development, compliance, onboarding, and operational excellence within the warehouse and…
Added 1 hour ago
FH
Registered Nurse, Surgical Services - Inpatient - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $41.42 to $59.52 CAD / hour
- Other
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
VH
RPN - Hospital Partnership Program (Toronto Central)
VHA Home HealthCare
Toronto, ON
- Full-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 1 hour ago
UO
Marketing and Communications Coordinator, UCalgary Continuing Education
University of Calgary
Calgary, AB
- Full-time
The Marketing and Communications team within UCalgary Continuing Education is currently seeking a Full-time Limited Term Marketing and Communications Coordinator for approximately 12 months.
Added 1 hour ago
NC
Customer Service Representative
Noble Corporation
Toronto, ON · Rexdale, Ontario
- Temporary
The Warehouse Coordinator provides support to the Profit Centre Manager and is responsible for day-to-day management of the warehouse The successful candidate has previous warehouse…
Added 1 hour ago
FH
Registered Nurse, Transition Line (Specialty Nursing)
Fraser Health
Abbotsford, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
FH
Registered Nurse, Emergency - Specialty Qualified
Fraser Health
Abbotsford, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
FH
Registered Nurse, Medicine
Fraser Health
Surrey, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
FH
Registered Nurse, Surgical Services - Inpatient
Fraser Health
Abbotsford, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
MF
Training Coordinator
McCain Foods
Florenceville-Bristol, NB
- Full-time
McCain Foods (Canada), Florenceville CCS is seeking a Training Coordinator to support employee development, compliance, onboarding, and operational excellence within the warehouse and…
Added 1 hour ago
NC
Customer Service Representative
Noble Corporation
Toronto, ON
- Temporary
The Warehouse Coordinator provides support to the Profit Centre Manager and is responsible for day-to-day management of the warehouse The successful candidate has previous warehouse…
Added 1 hour ago
MR
First Aid Instructor
Mount Royal University
Calgary, AB
- Part-time
Reporting to the Aquatic Centre Supervisor and Coordinator, the First Aid Instructor provides all participants with safe, fun, professional-led courses. They must do so following Red Cross…
Added 1 hour ago
VH
RPN - Hospital Partnership Program (Toronto Central)
VHA Home HealthCare
Toronto, ON · Soudan Office
- Full-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 1 hour ago
Accounts Receivable Coordinator
EY
Edmonton, AB · AB · Toronto, ON · Calgary, AB
…EY’s growth and profitability. The Accounts Receivable (AR) Coordinator is responsible for placing outbound service calls to discuss invoices issued. This role contributes to accounts…
Added 2 hours ago
NC
Manager, Business Analysis
NAV CANADA
Ottawa, ON
- Full-time
…competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations…
Added 2 hours ago
TS
Community Engagement Coordinator
The Salvation Army Canada and Bermuda Territory
Salmon Arm, BC · New Hope Community Church - Salmon Arm
- Full-time
Added 2 hours ago
TS
Community Engagement Coordinator
The Salvation Army in Canada
Salmon Arm, BC
- Full-time
Added 2 hours ago
SG
Employee Experience Manager
Saliance Global Holdings Co. Ltd
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
· Utilize various recruitment channels, including job boards, social media, and professional networks.
Added 2 hours ago
SH
Respiratory Therapy Educator - Full Time
Southlake Health Community
Newmarket, ON · Southlake Health
- Full-time
…practice of other professions as appropriate through leadership, learning and development, integration of research, education and best practice, critical thinking inquiry and analysis. As a…
Added 3 hours ago
IB
e-Commerce Coordinator
Indigo Books & Music
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
The Coordinator, eCommerce supports the day-to-day execution of the on-site experience for assigned categories and campaigns on indigo.ca. Working from priorities set by their group’s…

Swim Recruiting

Contractor Operations Coordinator

Vancouver, BC, Canada

$57,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $57,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

We are looking for a highly organized, detail-oriented, and adaptable individual to support our day-to-day operations, including contractor timesheets, payroll assistance, and invoicing. The ideal candidate is great with numbers, a strong communicator, and comfortable juggling multiple priorities in a fast-paced, collaborative environment.

Who – The Company:

Founded in 2007, Swim Recruiting is a well-established Vancouver-based recruitment firm specializing in Information Technology, Accounting & Finance, Human Resources, and Administration recruitment. We pride ourselves on delivering exceptional service to both clients and candidates while fostering a collaborative, professional, and supportive workplace culture. Many of our team members have been with the company for several years, contributing to the strong relationships and reputation we have built in the market.

Why Join SWIM?

You will be part of a supportive and collaborative team where your work makes a real impact. If you enjoy variety, staying organized, and helping keep operations running smoothly, we would love to hear from you!

What – The Role:

We are looking for a highly organized, detail-oriented, and proactive Contractor Operations Coordinator to join our team at SWIM!

The ideal candidate enjoys working with numbers, has experience with invoicing and payroll support, and can confidently manage multiple responsibilities in a fast-paced environment.

We are looking for someone who is accurate, adaptable, collaborative, and a great communicator. Previous experience in a staffing or recruitment agency would be a definite advantage!

Key Responsibilities

Manage and review contractor timesheets, ensuring accuracy and timely submissions.
Follow up with contractors and clients regarding missing timesheets, approvals, or discrepancies.
Assist with payroll processing and contractor payment coordination.
Prepare and process client invoices accurately and on time.
Use QuickBooks Desktop and/or QuickBooks Online for invoicing and related tasks.
Respond to contractor, client, and internal inquiries regarding timesheets, payroll, and billing.
Maintain accurate records, spreadsheets, and documentation.
Assist with contractor onboarding and other operational and administrative projects.
Support process improvements and day-to-day operations as needed.

Who – The Candidate:

Experience in operations, payroll support, billing, or a similar administrative role.
Hands-on experience with QuickBooks Desktop and/or QuickBooks Online.
Strong attention to detail, organizational skills, and comfort working with numbers.
Excellent communication and interpersonal skills with a friendly, professional approach.
Ability to multitask, prioritize, and adapt to changing demands.
A proactive, collaborative attitude and willingness to jump between projects.
Ability to work independently, take ownership, and meet deadlines.
Previous experience in a staffing or recruitment agency is preferred.
Experience with Bullhorn, Excel, and contractor payroll processes is an asset.

The Ideal Person

Someone who is organized, reliable, detail-oriented, personable, and adaptable. You enjoy working with numbers, communicating with people, and being part of a collaborative team. You take pride in accuracy, follow through on tasks, and are always willing to jump in where needed.

Where:

This a hybrid role, with 3 days in our office in Downtown Vancouver. We are close to Gastown and the financial district, with convenient access to SkyTrain, Canada Line, SeaBus, West Coast Express, and major bus routes.

How Much:

This position offers a starting annual salary of approximately $57,000 to $65,000, depending on experience and qualifications. Swim Recruiting also provides a competitive benefits package, including extended health and dental coverage, paid vacation, and additional employee perks.

When & How to Apply:

If you are interested in learning more about this opportunity, we encourage you to apply as soon as possible. If you are already working with a recruiter at Swim Recruiting, please contact them directly. Otherwise, please submit your resume for consideration.

Apply About employer

More about this job

Responsibilities

Manage contractor timesheets, follow up on missing submissions or discrepancies, assist with payroll and contractor payments, and prepare accurate client invoices using QuickBooks. Maintain records and documentation, respond to billing and payroll inquiries, support contractor onboarding, and contribute to operational projects and process improvements.

Requirements

Candidates should have experience in operations, payroll support, billing, or a similar administrative role, along with hands-on experience using QuickBooks Desktop or QuickBooks Online. Strong numerical, organizational, communication, and multitasking skills are required; staffing or recruitment agency experience is preferred, while Bullhorn, Excel, and contractor payroll experience are assets.

Skills

Timesheet Management
Payroll Support
Invoicing
QuickBooks Desktop
QuickBooks Online
Attention To Detail
Organization
Numerical Skills
Communication
Multitasking
Prioritization
Adaptability
Recordkeeping
Contractor Onboarding
Excel
Bullhorn

Benefits

Extended Health Coverage
Dental Coverage
Paid Vacation
Employee Perks

Visa sponsorship

Not detected in the job text

Keywords

Contractor Operations
Timesheets
Payroll Support
Contractor Payments
Invoicing
Billing
QuickBooks Desktop
QuickBooks Online
Bullhorn
Excel
Contractor Onboarding
Staffing
Recruitment
Operations
Administrative Support
Recordkeeping
Spreadsheets
Process Improvement
Client Inquiries
Contractor Inquiries

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