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Added 12 mins ago
Production Supervisor
Price Industries Limited
Winnipeg, MB
Should this excellent opportunity interest you, please submit your resume, including salary expectations.
Added 12 mins ago
Client Care Liaison ID #1668
YMCA of Simcoe/Muskoka
Huntsville, ON
…management services such as self-serve faxing, scanning, copying and resume/cover letter soft touch support, individualized client funding support requests, or and completion of client…
Added 12 mins ago
UO
Astronomical Lead Software Developer
University of Alberta
Edmonton, AB
- Full-time
Click "Apply Now" to submit your resume and cover letter.
Added 12 mins ago
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AI Enablement Manager
BMO
Toronto, ON · BMOPLACE
- Full-time
Added 12 mins ago
B
Digital Analytics Implementation Tech Lead
BMO
Toronto, ON · BMOPLACE
- Full-time
…any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit…
Added 12 mins ago
Teaching Assistant, Civil, Geological, and Environmental Engineering
University of Saskatchewan
Saskatoon, SK
Interested applicants must include the online application and submit their current CV/resume to be considered.
Added 12 mins ago
BW
Environmental Technician
Baseline Water Resource Inc.
Calgary, AB
- Full-time
Baseline Water offers an opportunity to advance your career in a workplace that fosters respect, quality, and collaboration. The work we do is interesting and diverse. Participation in…
Added 12 mins ago
CA
Finance Business Partner
Canadian Accounting Consultants [CPA Recruitment]
Toronto, ON
- $110,000 to $120,000 CAD / year
- Full-time
…advice and progressive opportunities with top employers. We are Your Partner in Search…
Added 12 mins ago
HP
Sales Associate / Interior Designer
HR Partnering
Toronto, ON
- Full-time
Added 13 mins ago
ST
Weekend Manager, CREST Live-In Treatment
Strides Toronto
Toronto, ON · Scarborough, ON
- $84,258 to $98,120 CAD / year
- Full-time
Added 27 mins ago
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Intern, Communications (8 Months)
Seaspan
North Vancouver, BC
- Full-time
Please submit your Resume, Cover Letter and Academic Transcript as one PDF document.
Added 27 mins ago
Civil Engineering Co-op Student
Urban Systems
Calgary, AB
At Urban Systems, we understand your need to have meaningful experiences during your co-op work terms. We strive to create opportunities that apply your knowledge and skills to challenging,…
Added 27 mins ago
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VP, Operations and Deployment
Ivy Charging Network
Toronto, ON
- Full-time
Added 27 mins ago
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Automotive Service Technician Apprentice (1st Year)
Tirecraft
Ingersoll, ON
- $21 to $26 CAD / hour
- Full-time
Interested applicants should submit their resume via this ad. We appreciate all interested applicants, however, only those selected for an interview will be contacted. This position is for…
Added 27 mins ago
BS
Caissier(ère) à temps partiel / Part-Time Cashier
Browns Shoes
Mont-Royal, QC
- Part-time
Your Future in Retail Starts Here at Browns Shoes!
Added 42 mins ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.
Added 42 mins ago
SO
Director, Northern & Indigenous Health
Spirit Omega Inc.
Remote, Canada
- $128,000 to $160,000 CAD / year
- Full-time
- Remote
…partnerships and creating lasting change, we invite you to submit your resume, salary expectations, and cover…
Added 42 mins ago
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Cyber Security Analyst
QuadReal Property Group
Vancouver, BC
- Full-time
…any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to…
Added 42 mins ago
Senior Manager, Trading and Derivatives
Government of Alberta
AB
This is an opportunity to bring your capital markets expertise and leadership experience to a highly specialized role that supports sound financial management and helps deliver value for…
Added 42 mins ago
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Phase 1 Environmental Scientist/Engineer
Keystone Environmental
Burnaby, BC
- $60,000 to $62,000 CAD / year
- Contract
…importance of teamwork and adding value to the team. You can manage your time effectively and are enthusiastic, positive and focused on solutions, not problems. You have gained some…
Added 42 mins ago
R&
Administrative Assistant II
Robertson & Company Ltd.
Toronto, ON
- Contract
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role.…
Added 57 mins ago
W
Project Manager
Wellington-Altus
Toronto, ON
- Full-time
Click the Apply for This Job button to submit your resume, cover letter and salary expectations. You will be contacted if you are
Added 57 mins ago
S
Legal Counsel
Solink
Remote, Canada
- $116,659 to $170,000 CAD / year
- Full-time
- Remote
Our cloud-based platform integrates seamlessly with your existing cameras and systems, turning them into intelligent sensors that detect and interpret key moments. This empowers teams to…
Added 57 mins ago
ML
Casual Team Member - Offline
Maple Leaf Foods Inc.
London, ON
- Contract
Added 57 mins ago
ML
General Labour - Online
Maple Leaf Foods Inc.
London, ON
- Full-time

Swim Recruiting

Contractor Operations Coordinator

Vancouver, BC, Canada

$57,000 to $65,000 CAD / year · Full-time

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Job details

Pay: $57,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

We are looking for a highly organized, detail-oriented, and adaptable individual to support our day-to-day operations, including contractor timesheets, payroll assistance, and invoicing. The ideal candidate is great with numbers, a strong communicator, and comfortable juggling multiple priorities in a fast-paced, collaborative environment.

Who – The Company:

Founded in 2007, Swim Recruiting is a well-established Vancouver-based recruitment firm specializing in Information Technology, Accounting & Finance, Human Resources, and Administration recruitment. We pride ourselves on delivering exceptional service to both clients and candidates while fostering a collaborative, professional, and supportive workplace culture. Many of our team members have been with the company for several years, contributing to the strong relationships and reputation we have built in the market.

Why Join SWIM?

You will be part of a supportive and collaborative team where your work makes a real impact. If you enjoy variety, staying organized, and helping keep operations running smoothly, we would love to hear from you!

What – The Role:

We are looking for a highly organized, detail-oriented, and proactive Contractor Operations Coordinator to join our team at SWIM!

The ideal candidate enjoys working with numbers, has experience with invoicing and payroll support, and can confidently manage multiple responsibilities in a fast-paced environment.

We are looking for someone who is accurate, adaptable, collaborative, and a great communicator. Previous experience in a staffing or recruitment agency would be a definite advantage!

Key Responsibilities

Manage and review contractor timesheets, ensuring accuracy and timely submissions.
Follow up with contractors and clients regarding missing timesheets, approvals, or discrepancies.
Assist with payroll processing and contractor payment coordination.
Prepare and process client invoices accurately and on time.
Use QuickBooks Desktop and/or QuickBooks Online for invoicing and related tasks.
Respond to contractor, client, and internal inquiries regarding timesheets, payroll, and billing.
Maintain accurate records, spreadsheets, and documentation.
Assist with contractor onboarding and other operational and administrative projects.
Support process improvements and day-to-day operations as needed.

Who – The Candidate:

Experience in operations, payroll support, billing, or a similar administrative role.
Hands-on experience with QuickBooks Desktop and/or QuickBooks Online.
Strong attention to detail, organizational skills, and comfort working with numbers.
Excellent communication and interpersonal skills with a friendly, professional approach.
Ability to multitask, prioritize, and adapt to changing demands.
A proactive, collaborative attitude and willingness to jump between projects.
Ability to work independently, take ownership, and meet deadlines.
Previous experience in a staffing or recruitment agency is preferred.
Experience with Bullhorn, Excel, and contractor payroll processes is an asset.

The Ideal Person

Someone who is organized, reliable, detail-oriented, personable, and adaptable. You enjoy working with numbers, communicating with people, and being part of a collaborative team. You take pride in accuracy, follow through on tasks, and are always willing to jump in where needed.

Where:

This a hybrid role, with 3 days in our office in Downtown Vancouver. We are close to Gastown and the financial district, with convenient access to SkyTrain, Canada Line, SeaBus, West Coast Express, and major bus routes.

How Much:

This position offers a starting annual salary of approximately $57,000 to $65,000, depending on experience and qualifications. Swim Recruiting also provides a competitive benefits package, including extended health and dental coverage, paid vacation, and additional employee perks.

When & How to Apply:

If you are interested in learning more about this opportunity, we encourage you to apply as soon as possible. If you are already working with a recruiter at Swim Recruiting, please contact them directly. Otherwise, please submit your resume for consideration.

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More about this job

Responsibilities

Manage contractor timesheets, follow up on missing submissions or discrepancies, assist with payroll and contractor payments, and prepare accurate client invoices using QuickBooks. Maintain records and documentation, respond to billing and payroll inquiries, support contractor onboarding, and contribute to operational projects and process improvements.

Requirements

Candidates should have experience in operations, payroll support, billing, or a similar administrative role, along with hands-on experience using QuickBooks Desktop or QuickBooks Online. Strong numerical, organizational, communication, and multitasking skills are required; staffing or recruitment agency experience is preferred, while Bullhorn, Excel, and contractor payroll experience are assets.

Skills

Timesheet Management
Payroll Support
Invoicing
QuickBooks Desktop
QuickBooks Online
Attention To Detail
Organization
Numerical Skills
Communication
Multitasking
Prioritization
Adaptability
Recordkeeping
Contractor Onboarding
Excel
Bullhorn

Benefits

Extended Health Coverage
Dental Coverage
Paid Vacation
Employee Perks

Visa sponsorship

Not detected in the job text

Keywords

Contractor Operations
Timesheets
Payroll Support
Contractor Payments
Invoicing
Billing
QuickBooks Desktop
QuickBooks Online
Bullhorn
Excel
Contractor Onboarding
Staffing
Recruitment
Operations
Administrative Support
Recordkeeping
Spreadsheets
Process Improvement
Client Inquiries
Contractor Inquiries

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