Inventory and Sales Administrator

Well-rounded role involving inventory management and reporting, sales invoicing, and sales transaction support. If you are proactive, organized, enjoy learning the innerworkings of a business and love improving processes, then this could be a great job for you! Very well-established, stable, and successful business in the manufacturing sector. Based in New Westminster.

Who- the Company:

Our client is an established manufacturing company that has been in business for over 50 years. This entrepreneurial organization has a collaborative and happy corporate culture, and a welcoming office environment. Employees tend to have long tenures with this company because they have a collaborative team and the leaders empower the employees to take initiative.

What- the Role:

Swim Recruiting is seeking a new Inventory and Sales Administrator to join this successful company. The new Administrator will report directly into the Director Finance and will work closely with other folks in sales, operations, and finance. The Inventory & Sales Administrator will keep the company’s inventory organized and accurate, and will play a key role in getting products sold! The successful candidate for this role will keep the inventory system up to date, prepare sales invoices, check vendor invoices, and coordinate with the external partner companies that move the inventory.

The Inventory & Sales Administrator will also put together regular inventory, sales, and shipment reports, and support inside sales work with local manufacturers, buyers, and traders. This role is open due to an upcoming retirement on the team. There is opportunity for long-term career growth with this company.

What- the Responsibilities:

• Review and reconcile inventory records, working with sales, accounting and vendors to keep records accurate.
• Produce weekly and ad-hoc reports covering aged inventory, sales, towing/shipping, and storage.
• Support inventory management at all locations, including arranging and coordinating towing.
• Prepare and issue accurate sales invoices for completed transactions.
• Check and verify invoices from third parties for accuracy before processing.
• Maintain inventory and market intelligence, and track local market prices, sharing a concise weekly summary with the sales team.
• Manage customer relationships and outreach
• Prepare quotes from the approved price list and submit them for approval, and compile sales summaries for management meetings.
• Support sales transactions and respond to external requests by providing inventory information and keeping inventory records accurate.

Who- the Candidate:

This job is a great match for someone who is detail-oriented, likes keeping things running smoothly, and wants to learn the inventory, sales, and operations side of this interesting business. We are looking for people who love contributing to continuous process improvement and who are interested in seeking out opportunities for automation. This role involves daily communication and interaction with colleagues working in sales, operations, finance, etc. business-minded approach and a confident communication style are crucial in this role, as is the ability to think critically and to figure out “the why” behind existing processes. Great candidates for this role will be solutions oriented and will come to the leadership team with ideas for process improvements

• 3+ years’ progressive and relevant work experience in a role directly involving inventory and sales support, including reporting, analysis, reconciliation, etc
• Experience working in the manufacturing sector is required
• Some form of relevant post-secondary education.
• Effective communication skills- ability to interact and effectively communicate internally with colleagues in all departments and with external stakeholders.
• Business-minded- we are seeking people who are eager to work with a successful and entrepreneurial company. The ideal Inventory & Sales Administrator will be someone who will take the time to get to know the business and operations.

Where:

New Westminster, BC. The office location is close to shopping, cafes, and restaurants. Free employee parking provided. Buses stop nearby. Some hybrid/work-from-home flexibility may be provided- please discuss further with SWIM.

How Much:

Base salary for this role depends on years of experience, relevance of technical skills, and level of qualifications and education- in the range of $55,000 to $85,000. Additionally, the Administrator will be eligible for health & dental benefits, a discretionary performance-based bonus, paid vacation, and other perks. Please discuss your total compensation expectations in more detail with SWIM.

When & How to Apply:

This search is moving quickly! SWIM is presenting profiles of shortlisted candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (ideally in MS Word format as it works best with our internal systems.) Thanks!