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Added 5 mins ago
T
Operations Manager (Civil/FTTH Construction)
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Saskatoon, SK
- Full-time
…meet short term and long-term objectives, profitability and business growth. This role is responsible and accountable for the performance and results of the region, while ensuring they are…
Added 5 mins ago
Project Director- Nuclear - Canada Central
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Added 5 mins ago
Director, Manufacturing Engineering & Site Quality
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Added 20 mins ago
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Added 36 mins ago
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- $75.67 to $89.19 CAD / hour
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Added 36 mins ago
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Reporting to the CISO and Director, IT Infrastructure, the Manager, IT Infrastructure provides strategic and operational leadership for the City’s enterprise infrastructure and…
Added 36 mins ago
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Provide front-line technical support to employees for desktop computers, laptops, mobile devices, printers, peripherals, operating systems, and standard business applications.
Added 50 mins ago
PC
Financial Advice Manager
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Added 1 hour ago
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Corporate Senior Financial AnalystBusiness Planning, Finance
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Added 2 hours ago
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Added 2 hours ago
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Added 6 hours ago
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DIRECTOR OF SALES AND MARKETING – 53 NORTH COLLECTION
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Added 7 hours ago
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Swim Recruiting

Inventory and Sales Administrator

New Westminster, BC, Canada

$55,000 to $85,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 3+ years’ progressive and relevant work experience in a role directly involving inventory and sales support, including reporting, analysis, reconciliation, etc
Posting language: English
Posted: Oct 28, 2026

Original job description

Well-rounded role involving inventory management and reporting, sales invoicing, and sales transaction support. If you are proactive, organized, enjoy learning the innerworkings of a business and love improving processes, then this could be a great job for you! Very well-established, stable, and successful business in the manufacturing sector. Based in New Westminster.

Who- the Company:

Our client is an established manufacturing company that has been in business for over 50 years. This entrepreneurial organization has a collaborative and happy corporate culture, and a welcoming office environment. Employees tend to have long tenures with this company because they have a collaborative team and the leaders empower the employees to take initiative.

What- the Role:

Swim Recruiting is seeking a new Inventory and Sales Administrator to join this successful company. The new Administrator will report directly into the Director Finance and will work closely with other folks in sales, operations, and finance. The Inventory & Sales Administrator will keep the company’s inventory organized and accurate, and will play a key role in getting products sold! The successful candidate for this role will keep the inventory system up to date, prepare sales invoices, check vendor invoices, and coordinate with the external partner companies that move the inventory.

The Inventory & Sales Administrator will also put together regular inventory, sales, and shipment reports, and support inside sales work with local manufacturers, buyers, and traders. This role is open due to an upcoming retirement on the team. There is opportunity for long-term career growth with this company.

What- the Responsibilities:

Review and reconcile inventory records, working with sales, accounting and vendors to keep records accurate.
Produce weekly and ad-hoc reports covering aged inventory, sales, towing/shipping, and storage.
Support inventory management at all locations, including arranging and coordinating towing.
Prepare and issue accurate sales invoices for completed transactions.
Check and verify invoices from third parties for accuracy before processing.
Maintain inventory and market intelligence, and track local market prices, sharing a concise weekly summary with the sales team.
Manage customer relationships and outreach
Prepare quotes from the approved price list and submit them for approval, and compile sales summaries for management meetings.
Support sales transactions and respond to external requests by providing inventory information and keeping inventory records accurate.

Who- the Candidate:

This job is a great match for someone who is detail-oriented, likes keeping things running smoothly, and wants to learn the inventory, sales, and operations side of this interesting business. We are looking for people who love contributing to continuous process improvement and who are interested in seeking out opportunities for automation. This role involves daily communication and interaction with colleagues working in sales, operations, finance, etc. business-minded approach and a confident communication style are crucial in this role, as is the ability to think critically and to figure out “the why” behind existing processes. Great candidates for this role will be solutions oriented and will come to the leadership team with ideas for process improvements

3+ years’ progressive and relevant work experience in a role directly involving inventory and sales support, including reporting, analysis, reconciliation, etc
Experience working in the manufacturing sector is required
Some form of relevant post-secondary education.
Effective communication skills- ability to interact and effectively communicate internally with colleagues in all departments and with external stakeholders.
Business-minded- we are seeking people who are eager to work with a successful and entrepreneurial company. The ideal Inventory & Sales Administrator will be someone who will take the time to get to know the business and operations.

Where:

New Westminster, BC. The office location is close to shopping, cafes, and restaurants. Free employee parking provided. Buses stop nearby. Some hybrid/work-from-home flexibility may be provided- please discuss further with SWIM.

How Much:

Base salary for this role depends on years of experience, relevance of technical skills, and level of qualifications and education- in the range of $55,000 to $85,000. Additionally, the Administrator will be eligible for health & dental benefits, a discretionary performance-based bonus, paid vacation, and other perks. Please discuss your total compensation expectations in more detail with SWIM.

When & How to Apply:

This search is moving quickly! SWIM is presenting profiles of shortlisted candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (ideally in MS Word format as it works best with our internal systems.) Thanks!

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More about this job

Responsibilities

Maintain accurate inventory records across locations, coordinate inventory movement, and prepare regular reports on inventory, sales, shipments, and storage. Support sales transactions by preparing invoices and quotes, verifying third-party invoices, sharing market intelligence, and responding to customer and stakeholder requests.

Requirements

Candidates need at least three years of relevant experience in inventory and sales support, including reporting, analysis, and reconciliation, as well as experience in manufacturing. Relevant post-secondary education, effective communication, a business-minded approach, and an interest in process improvement are also required.

Skills

Inventory Management
Inventory Reconciliation
Sales Support
Sales Invoicing
Reporting
Data Analysis
Invoice Verification
Shipment Coordination
Customer Outreach
Quote Preparation
Market Research
Market Price Tracking
Process Improvement
Automation
Communication

Benefits

Health And Dental Benefits
Performance-Based Bonus
Paid Vacation
Free Employee Parking
Hybrid/Work-From-Home Flexibility

Visa sponsorship

Not detected in the job text

Keywords

Inventory Management
Inventory Records
Inventory Reconciliation
Sales Support
Sales Invoicing
Sales Transactions
Inventory Reporting
Sales Reporting
Shipment Reporting
Aged Inventory
Towing Coordination
Shipping
Storage
Third-Party Invoices
Market Intelligence
Market Price Tracking
Customer Relationships
Customer Outreach
Quote Preparation
Sales Summaries
Manufacturing
Process Improvement
Automation
Cross-Functional Communication
Vendor Coordination

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