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Added 27 mins ago
CC
Chief Executive Officer
Canadian College of Health Leaders - Northwestern Ontario Chapter
Clarington, ON
- Full-time
…East FHT. Working in close partnership with the Board, Medical Director, family physicians, clinic operational leaders and community partners, the CEO will help translate the organization’s…
Added 1 hour ago
TH
Conducteur(ice) de Chariot Élévateur - Centre de Distribution - Lundi au vendredi 6:00 am à 2:30 pm
The Home Depot Canada
Laval, QC
- Full-time
…éprouvez de la fierté à guider les clients vers les bonnes solutions pour leurs projets? Si, en plus de cela, vous êtes de nature curieuse et souhaitez acquérir de nouvelles connaissances,…
Added 1 hour ago
GE
Executive Housekeeper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the Direction of the Director of Housekeeping/Facilities, the Executive Housekeeper will be responsible for the highest quality of cleanliness and condition within the hotel and Event…
Added 3 hours ago
SA
Executive Chef
SSP America
Richmond, BC
- Full-time
Working closely with the Director of Operations and restaurant leadership team, you’ll provide the culinary direction, accountability and coaching needed to deliver exceptional food…
Added 5 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…positions us to serve customers who seek differentiation through solutions that provide speed, flexibility and maximum productivity. This capability is at the core of our mission and…
Added 6 hours ago
C
Coordonnateur administratif ou coordonnatrice administrative, marketing et communications
CGI
Montreal, QC
- Full-time
…focus on enterprise communications, working closely with the Director of Enterprise Communications. In this initial assignment, you will help coordinate the Vice President's activities and…
Added 6 hours ago
TU
Dental Assistant 2
The University of British Columbia
Vancouver, BC
- $5,317 to $5,772 CAD / month
- Full-time
…Manager, Resources & Operations, who reports to the Clinic Director. This position will also take direction from the Clinic Operations…
Added 7 hours ago
RB
VP, Commercial FX Advisory Sales
Royal Bank of Canada
Toronto, ON
- Full-time
This is FX Risk Solutions Sales role within RBC Capital Markets Risk Solutions Group. The role is client facing role that focuses on optimizing revenue, and leveraging RBC’s strengths to…
Added 7 hours ago
F
Regional Operations Manager - Abbotsford- BC
Foodtastic
Abbotsford, BC
- Full-time
Reporting to the Director of Operations, the Regional Operations Manager acts as the Restaurant’s primary point of contact and is responsible to partner with Managers and Franchisees to…
Added 8 hours ago
PB
Construction Manager
PCH Builders
Calgary, AB
- Full-time
Reporting to the Director of Construction, you will lead Site Supervisors and on-site crews while coordinating closely with the Project Coordinator, Supply Chain, and other internal…
Added 8 hours ago
VG
Executive Director
Vuntut Gwitchin Government
Old Crow, YT
- Full-time
The Executive Director directs the operations of the Vuntut Gwitchin First Nation (VGFN) in accordance with directives and priorities set by VGFN Chief and Council and the Management…
Added 9 hours ago
F
Project Manager II
Fluor
Vancouver, BC
- Full-time
…on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us…
Added 10 hours ago
SH
Quality and Compliance Specialist - Diagnostic Services - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Quality Director Diagnostic Services the incumbent is responsible for:
Added 10 hours ago
Production Analyst
Sofina Foods Inc
Brampton, ON
Reporting to the Director, Operations, the Production Analyst is accountable to collect reports and monitor production trends and other operational data. Position will support in carrying…
Added 10 hours ago
C
Temporary Sales Support Associate
Coach
Toronto, ON
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 10 hours ago
SF
Production Analyst
Sofina Foods Canada
Brampton, ON
- Full-time
Reporting to the Director, Operations, the Production Analyst is accountable to collect reports and monitor production trends and other operational data. Position will support in carrying…
Added 10 hours ago
SL
Business Portfolio Manager
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
Working closely with the Director, Business Portfolio Management, this role drives issues from identification through resolution and partners across Finance, Journey and Platform teams,…
Added 11 hours ago
IB
Product Operations Manager
Indigo Books & Music
Regina, SK
- From $50,000 CAD / year
- Full-time
…operational risks and barriers to execution and implementing solutions that improve consistency, productivity, and…
Added 11 hours ago
C
Temporary Sales Associate
Coach
Toronto, ON
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 11 hours ago
C
Temporary Sales Support Associate
Coach
Calgary, AB
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 11 hours ago
UG
Clinic and Outreach Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Full-time
The Institute of Biomedical Engineering (IBME) has been producing leading research and real-world solutions in the biomedical domain for 60 years. IBME aspires to be an institute of…
Added 11 hours ago
QP
Area Manager
QuadReal Property Group
Toronto, ON · Etobicoke
- Full-time
…banner, we offer accessible, customized, and secure storage solutions for a variety of storage and moving needs. Focused on exceptional service, QuadReal Self Storage Management LP is…
Added 11 hours ago
UO
Dental Assistant 2
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $5,317 to $5,772 CAD / month
- Full-time
…Manager, Resources & Operations, who reports to the Clinic Director. This position will also take direction from the Clinic Operations…
Added 11 hours ago
FC
Business Analyst - Data Warehouse & Business Intelligence
Fidelity Canada
Toronto, ON
- Full-time
…member of the scrum team responsible for delivering data‑driven solutions within the Wealth Management Data Warehouse. This role bridges business needs with technical design by translating…
Added 12 hours ago
O
Gestionnaire des perspectives d’affaires (Mandat de 12 mois) | Business Insights Manager – 12 months mandate
Organon
Kirkland, QC
- Full-time
…afin de concevoir et de déployer des processus ainsi que des solutions fondées sur les perspectives d’affaires pour les parties prenantes internes. Il fournira des recommandations aux…

Swim Recruiting

Inventory and Sales Administrator

New Westminster, BC, Canada

$55,000 to $85,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 3+ years’ progressive and relevant work experience in a role directly involving inventory and sales support, including reporting, analysis, reconciliation, etc
Posting language: English
Posted: Oct 28, 2026

Original job description

Well-rounded role involving inventory management and reporting, sales invoicing, and sales transaction support. If you are proactive, organized, enjoy learning the innerworkings of a business and love improving processes, then this could be a great job for you! Very well-established, stable, and successful business in the manufacturing sector. Based in New Westminster.

Who- the Company:

Our client is an established manufacturing company that has been in business for over 50 years. This entrepreneurial organization has a collaborative and happy corporate culture, and a welcoming office environment. Employees tend to have long tenures with this company because they have a collaborative team and the leaders empower the employees to take initiative.

What- the Role:

Swim Recruiting is seeking a new Inventory and Sales Administrator to join this successful company. The new Administrator will report directly into the Director Finance and will work closely with other folks in sales, operations, and finance. The Inventory & Sales Administrator will keep the company’s inventory organized and accurate, and will play a key role in getting products sold! The successful candidate for this role will keep the inventory system up to date, prepare sales invoices, check vendor invoices, and coordinate with the external partner companies that move the inventory.

The Inventory & Sales Administrator will also put together regular inventory, sales, and shipment reports, and support inside sales work with local manufacturers, buyers, and traders. This role is open due to an upcoming retirement on the team. There is opportunity for long-term career growth with this company.

What- the Responsibilities:

Review and reconcile inventory records, working with sales, accounting and vendors to keep records accurate.
Produce weekly and ad-hoc reports covering aged inventory, sales, towing/shipping, and storage.
Support inventory management at all locations, including arranging and coordinating towing.
Prepare and issue accurate sales invoices for completed transactions.
Check and verify invoices from third parties for accuracy before processing.
Maintain inventory and market intelligence, and track local market prices, sharing a concise weekly summary with the sales team.
Manage customer relationships and outreach
Prepare quotes from the approved price list and submit them for approval, and compile sales summaries for management meetings.
Support sales transactions and respond to external requests by providing inventory information and keeping inventory records accurate.

Who- the Candidate:

This job is a great match for someone who is detail-oriented, likes keeping things running smoothly, and wants to learn the inventory, sales, and operations side of this interesting business. We are looking for people who love contributing to continuous process improvement and who are interested in seeking out opportunities for automation. This role involves daily communication and interaction with colleagues working in sales, operations, finance, etc. business-minded approach and a confident communication style are crucial in this role, as is the ability to think critically and to figure out “the why” behind existing processes. Great candidates for this role will be solutions oriented and will come to the leadership team with ideas for process improvements

3+ years’ progressive and relevant work experience in a role directly involving inventory and sales support, including reporting, analysis, reconciliation, etc
Experience working in the manufacturing sector is required
Some form of relevant post-secondary education.
Effective communication skills- ability to interact and effectively communicate internally with colleagues in all departments and with external stakeholders.
Business-minded- we are seeking people who are eager to work with a successful and entrepreneurial company. The ideal Inventory & Sales Administrator will be someone who will take the time to get to know the business and operations.

Where:

New Westminster, BC. The office location is close to shopping, cafes, and restaurants. Free employee parking provided. Buses stop nearby. Some hybrid/work-from-home flexibility may be provided- please discuss further with SWIM.

How Much:

Base salary for this role depends on years of experience, relevance of technical skills, and level of qualifications and education- in the range of $55,000 to $85,000. Additionally, the Administrator will be eligible for health & dental benefits, a discretionary performance-based bonus, paid vacation, and other perks. Please discuss your total compensation expectations in more detail with SWIM.

When & How to Apply:

This search is moving quickly! SWIM is presenting profiles of shortlisted candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (ideally in MS Word format as it works best with our internal systems.) Thanks!

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More about this job

Responsibilities

Maintain accurate inventory records across locations, coordinate inventory movement, and prepare regular reports on inventory, sales, shipments, and storage. Support sales transactions by preparing invoices and quotes, verifying third-party invoices, sharing market intelligence, and responding to customer and stakeholder requests.

Requirements

Candidates need at least three years of relevant experience in inventory and sales support, including reporting, analysis, and reconciliation, as well as experience in manufacturing. Relevant post-secondary education, effective communication, a business-minded approach, and an interest in process improvement are also required.

Skills

Inventory Management
Inventory Reconciliation
Sales Support
Sales Invoicing
Reporting
Data Analysis
Invoice Verification
Shipment Coordination
Customer Outreach
Quote Preparation
Market Research
Market Price Tracking
Process Improvement
Automation
Communication

Benefits

Health And Dental Benefits
Performance-Based Bonus
Paid Vacation
Free Employee Parking
Hybrid/Work-From-Home Flexibility

Visa sponsorship

Not detected in the job text

Keywords

Inventory Management
Inventory Records
Inventory Reconciliation
Sales Support
Sales Invoicing
Sales Transactions
Inventory Reporting
Sales Reporting
Shipment Reporting
Aged Inventory
Towing Coordination
Shipping
Storage
Third-Party Invoices
Market Intelligence
Market Price Tracking
Customer Relationships
Customer Outreach
Quote Preparation
Sales Summaries
Manufacturing
Process Improvement
Automation
Cross-Functional Communication
Vendor Coordination

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